What records must I keep when I receive a food on the Food Traceability List?
21 C.F.R. § 1.1345
in effectEffective: 2024-07-01(a) Except as specified in paragraphs (b) and (c) of this section, for each traceability lot of a food on the Food Traceability List you receive, you must maintain records containing the following information and linking this information to the traceability lot:
(1) The traceability lot code for the food;
(2) The quantity and unit of measure of the food (e.g., 6 cases, 25 reusable plastic containers, 100 tanks, 200 pounds);
(3) The product description for the food;
(4) The location description for the immediate previous source (other than a transporter) for the food;
(5) The location description for where the food was received;
(6) The date you received the food;
(7) The location description for the traceability lot code source, or the traceability lot code source reference; and
(8) The reference document type and reference document number.
(b) For each traceability lot of a food on the Food Traceability List you receive from a person to whom this subpart does not apply, you must maintain records containing the following information and linking this information to the traceability lot:
(1) The traceability lot code for the food, which you must assign if one has not already been assigned (except that this paragraph does not apply if you are a retail food establishment or restaurant);
(2) The quantity and unit of measure of the food (e.g., 6 cases, 25 reusable plastic containers, 100 tanks, 200 pounds);
(3) The product description for the food;
(4) The location description for the immediate previous source (other than a transporter) for the food;
(5) The location description for where the food was received (i.e., the traceability lot code source), and (if applicable) the traceability lot code source reference;
(6) The date you received the food; and
(7) The reference document type and reference document number.
(c) This section does not apply to receipt of a food that occurs before the food is initially packed (if the food is a raw agricultural commodity not obtained from a fishing vessel) or to the receipt of a food by the first land-based receiver (if the food is obtained from a fishing vessel).
Source: eCFRURL: https://www.ecfr.gov/api/versioner/v1/full/2024-07-01/title-21.xmlFetched: 7/26/2026