Sec. 3. (a) The office of judicial administration shall do the following:
(1) Examine the administrative and business methods and systems employed in the offices of the clerks of court and other offices related to and serving the courts and make recommendations for necessary improvement.
(2) Collect and compile statistical data and other information on the judicial work of the courts in Indiana. All justices of the supreme court, judges of the court of appeals, judges of all trial courts, and any city or town courts, whether having general or special jurisdiction, court clerks, court reporters, and other officers and employees of the courts shall, upon notice by the chief administrative officer and in compliance with procedures prescribed by the chief administrative officer, furnish the chief administrative officer the information as is requested concerning the nature and volume of judicial business. The information must include the following:
(A) The volume, condition, and type of business conducted by the courts.
(B) The methods of procedure in the courts.
(C) The work accomplished by the courts.
(D) The receipt and expenditure of public money by and for the operation of the courts.
(E) The methods of disposition or termination of cases.
(3) Prepare and publish reports, not less than one (1) or more than two (2) times per year, on the nature and volume of judicial work performed by the courts as determined by the information required in subdivision (2).
(4) Serve the judicial nominating commission and the judicial qualifications commission in the performance by the commissions of their statutory and constitutional functions.
(5) Administer the civil legal aid fund as required by IC 33-24-12.
(6) Administer the court technology fund established by section 12 of this chapter.
(7) By December 31, 2013, develop and implement a standard protocol for sending and receiving court data:
(A) between the protective order registry, established by IC 5-2-9-5.5, and county court case management systems;
(B) at the option of the prosecuting attorney, for:
(i) a prosecuting attorney's case management system;
(ii) a county court case management system; and
(iii) a county court case management system developed and operated by the office of judicial administration;
to interface with the electronic traffic tickets, as defined by IC 9-30-3-2.5; and
(C) between county court case management systems and the case management system developed and operated by the office of judicial administration.
The standard protocol developed and implemented under this subdivision shall permit private sector vendors, including vendors providing service to a local system and vendors accessing the system for information, to send and receive court information on an equitable basis and at an equitable cost, and for a case management system developed and operated by the office of judicial administration, must include a searchable field for the name and bail agent license number, if applicable, of the bail agent or a person authorized by the surety that pays bail for an individual as described in IC 35-33-8-3.2.
(8) Establish and administer an electronic system for receiving information that relates to certain individuals who may be prohibited from possessing a firearm for the purpose of:
(A) transmitting this information to the Federal Bureau of Investigation for inclusion in the NICS; and
(B) beginning July 1, 2021, compiling and publishing certain statistics related to the confiscation and retention of firearms as described under section 14 of this chapter.
(9) Establish and administer an electronic system for receiving drug related felony conviction information from courts. The office of judicial administration shall notify NPLEx of each drug related felony entered after June 30, 2012, and do the following:
(A) Provide NPLEx with the following information:
(i) The convicted individual's full name.
(ii) The convicted individual's date of birth.
(iii) The convicted individual's driver's license number, state personal identification number, or other unique number, if available.
(iv) The date the individual was convicted of the felony.
Upon receipt of the information from the office of judicial administration, a stop sale alert must be generated through NPLEx for each individual reported under this clause.
(B) Notify NPLEx if the felony of an individual reported under clause (A) has been:
(i) set aside;
(ii) reversed;
(iii) expunged; or
(iv) vacated.
Upon receipt of information under this clause, NPLEx shall remove the stop sale alert issued under clause (A) for the individual.
(10) After July 1, 2018, establish and administer an electronic system for receiving from courts felony or misdemeanor conviction information for each felony or misdemeanor described in IC 20-28-5-8(b). The office of judicial administration shall notify the department of education at least one (1) time each week of each felony or misdemeanor described in IC 20-28-5-8(b) entered after July 1, 2018, and do the following:
(A) Provide the department of education with the following information:
(i) The convicted individual's full name.
(ii) The convicted individual's date of birth.
(iii) The convicted individual's driver's license number, state personal identification number, or other unique number, if available.
(iv) The date the individual was convicted of the felony or misdemeanor.
(B) Notify the department of education if the felony or misdemeanor of an individual reported under clause (A) has been:
(i) set aside;
(ii) reversed; or
(iii) vacated.
(11) Perform legal and administrative duties for the justices as determined by the justices.
(12) Provide staff support for the judicial conference of Indiana established in IC 33-38-9.
(13) Work with the United States Department of Veterans Affairs to identify and address the needs of veterans in the court system.
(14) If necessary for purposes of IC 35-47-16-1, issue a retired judicial officer an identification card identifying the retired judicial officer as a retired judicial officer.
(15) Establish and administer the statewide juvenile justice data aggregation plan established under section 12.5 of this chapter.
(16) Create and make available an application for detention to be used in proceedings under IC 12-26-5 (mental health detention, commitment, and treatment).
(17) Create and make available a uniform form to assist a court in making an indigency determination under IC 35-33-7-6.5.
(18) Before July 1, 2025, establish and administer an electronic system for:
(A) receiving a request for a chronological case summary from; and
(B) transmitting a chronological case summary to;
the state police department for purposes of expungement or sealing of records.
(b) All forms to be used in gathering data must be approved by the supreme court and shall be distributed to all judges and clerks before the start of each period for which reports are required.
(c) The office of judicial administration may adopt rules to implement this section.
[Pre-2004 Recodification Citation: 33-2.1-7-3.]
As added by P.L.98-2004, SEC.3. Amended by P.L.110-2009, SEC.12; P.L.130-2009, SEC.19; P.L.1-2010, SEC.132; P.L.284-2013, SEC.2; P.L.5-2016, SEC.3; P.L.9-2016, SEC.2; P.L.185-2017, SEC.7; P.L.252-2017, SEC.6; P.L.161-2018, SEC.60; P.L.207-2019, SEC.1; P.L.142-2020, SEC.53; P.L.162-2020, SEC.6; P.L.115-2021, SEC.1; P.L.101-2022, SEC.33; P.L.105-2022, SEC.43; P.L.125-2022, SEC.8; P.L.147-2022, SEC.4; P.L.178-2022(ts), SEC.17; P.L.205-2023, SEC.28; P.L.104-2024, SEC.48; P.L.111-2024, SEC.1; P.L.148-2024, SEC.18; P.L.77-2025, SEC.10; P.L.74-2026, SEC.166.
