Demonstration Grants for Indian Children and Youth Program

34 C.F.R. Part ..., Subpart B
in effectEffective: 2024-07-01

34 C.F.R. § 263.20 What definitions apply to the Demonstration Grants for Indian Children and Youth program?

The following definitions apply to the Demonstration Grants for Indian Children program: Federally supported elementary or secondary school for Indian students means an elementary or secondary school that is operated or funded, through a contract or grant, by the Bureau of Indian Education. Indian means an individual who is— (1) A member of an Indian tribe or band, as membership is defined by the Indian tribe or band, including any tribe or band terminated since 1940, and any tribe or band recognized by the State in which the tribe or band resides; (2) A descendant of a parent or grandparent who meets the requirements described in paragraph (1) of this definition; (3) Considered by the Secretary of the Interior to be an Indian for any purpose; (4) An Eskimo, Aleut, or other Alaska Native; or (5) A member of an organized Indian group that received a grant under the Indian Education Act of 1988 as it was in effect on October 19, 1994. Indian organization means an organization that— (1) Is legally established— (i) By tribal or inter-tribal charter or in accordance with State or tribal law; and (ii) With appropriate constitution, by-laws, or articles of incorporation; (2) Includes in its purposes the promotion of the education of Indians; (3) Is controlled by a governing board, the majority of which is Indian; (4) If located on an Indian reservation, operates with the sanction of or by charter from the governing body of that reservation; (5) Is neither an organization or subdivision of, nor under the direct control of, any institution of higher education or TCU; and (6) Is not an agency of State or local government. Native youth community project means a project that is— (1) Focused on a defined local geographic area; (2) Centered on the goal of ensuring that Indian students are prepared for college and careers; (3) Informed by evidence, which could be either a needs assessment conducted within the last three years or other data analysis, on— (i) The greatest barriers, both in and out of school, to the readiness of local Indian students for college and careers; (ii) Opportunities in the local community to support Indian students; and (iii) Existing local policies, programs, practices, service providers, and funding sources; (4) Focused on one or more barriers or opportunities with a community-based strategy or strategies and measurable objectives; (5) Designed and implemented through a partnership of various entities, which— (i) Must include— (A) One or more tribes or their tribal education agencies; and (B) One or more BIE-funded schools, one or more local educational agencies, or both; and (ii) May include other optional entities, including community-based organizations, national nonprofit organizations, and Alaska regional corporations; and (6) Led by an entity that— (i) Is eligible for a grant under the Demonstration Grants for Indian Children and Youth program; and (ii) Demonstrates, or partners with an entity that demonstrates, the capacity to improve outcomes that are relevant to the project focus through experience with programs funded through other sources. Parent includes a legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the child's welfare). Professional development activities means in-service training offered to enhance the skills and abilities of individuals that may be part of, but not exclusively, the activities provided in a Demonstration Grants for Indian Children and Youth program. Tribal College or University (TCU) means an accredited college or university within the United States cited in section 532 of the Equity in Educational Land-Grant Status Act of 1994, any other institution that qualifies for funding under the Tribally Controlled College or University Assistance Act of 1978, and the Navajo Community College, authorized in the Navajo Community College Assistance Act of 1978.

34 C.F.R. § 263.21 What priority is given to certain projects and applicants?

(a) The Secretary gives priority to an application that presents a plan for combining two or more of the activities described in section 6121(c) of the Elementary and Secondary Education Act of 1965, as amended (ESEA), over a period of more than one year. (b) The Secretary gives a competitive preference priority to— (1) Tribal lead applicants. An application submitted by an Indian Tribe, Indian organization, BIE-funded school, or TCU that is eligible to participate in the Demonstration Grants for Indian Children and Youth program. A group application submitted by a consortium that meets the requirements of 34 CFR 75.127 through 75.129 or submitted by a partnership is eligible to receive the preference only if the lead applicant is an Indian Tribe, Indian organization, BIE-funded school, or TCU; or (2) Tribal partnership. A group application submitted by a consortium of eligible entities that meets the requirements of 34 CFR 75.127 through 75.129 or submitted by a partnership if the consortium or partnership— (i) Includes an Indian Tribe, Indian organization, BIE-funded school, or TCU; and (ii) Is not eligible to receive the preference in paragraph (b)(1) of this section. (c) The Secretary may give priority to an application that meets any of the priorities listed in this paragraph. When inviting applications for a competition under the Demonstration Grants program, the Secretary designates the type of each priority as absolute, competitive preference, or invitational through a notice inviting applications published in the Federal Register. The effect of each type of priority is described in 34 CFR 75.105. (1) Native youth community projects. Native youth community projects, as defined in this subpart. (2) Experienced applicants. Projects in which the applicant or one of its partners has received a grant in the last four years under a Federal program selected by the Secretary and announced in a notice inviting applications published in the Federal Register. (3) Consolidated funding. Projects in which the applicant has Department approval to consolidate funding through a plan that complies with section 6116 of the ESEA or other authority designated by the Secretary. (4) Statutorily authorized activities. Projects that focus on a specific activity authorized in section 6116(c) of the ESEA as designated by the Secretary in the notice inviting applications. (5) Rural applicants. Projects that include either— (i) An LEA that is eligible under the Small Rural School Achievement (SRSA) program or the Rural and Low-Income School (RLIS) program authorized under title VI, part B of the ESEA; or (ii) A BIE-funded school that is located in an area designated with locale code of either 41, 42, or 43 as designated by the National Center for Education Statistics. (6) Non-rural applicants. Non-rural projects that do not meet the priority in paragraph (c)(5) of this section. This priority can only be used in competitions where the priority in paragraph (c)(5) of this section is also used. (7) Accessing choices in education. Projects to expand educational choice by enabling a Tribe, or the grantee and its Tribal partner, to select a project focus that meets the needs of their students and enabling parents of Indian students, or the students, to choose education services by selecting the specific service and provider desired.

34 C.F.R. § 263.22 What are the application requirements for these grants?

(a) Each application must contain— (1) A description of how Indian Tribes and parents and families of Indian children and youth have been, and will be, involved in developing and implementing the proposed activities; (2) Assurances that the applicant will participate, at the request of the Secretary, in any national evaluation of this program; (3) Information demonstrating that the proposed project is evidence-based, where applicable, or is based on an existing evidence-based program that has been modified to be culturally appropriate for Indian students; (4) A description of how the applicant will continue the proposed activities once the grant period is over; and (5) Other assurances and information as the Secretary may reasonably require. (b) The Secretary may require an applicant to satisfy any of the requirements in this paragraph. When inviting applications for a competition under the Demonstration Grants program, the Secretary establishes the application requirements through a notice inviting applications published in the Federal Register. If specified in the notice inviting applications, an applicant must submit— (1) Evidence, which could be either a needs assessment conducted within the last three years or other data analysis, of— (i) The greatest barriers, both in and out of school, to the readiness of local Indian students for college and careers; (ii) Opportunities in the local community to support Indian students; and (iii) Existing local policies, programs, practices, service providers, and funding sources. (2) A copy of an agreement signed by the partners in the proposed project, identifying the responsibilities of each partner in the project. The agreement can be either— (i) A consortium agreement that meets the requirements of 34 CFR 75.128, if each of the entities are eligible entities under this program; or (ii) Another form of partnership agreement, such as a memorandum of understanding or a memorandum of agreement, if not all the partners are eligible entities under this program. (3) A plan, which includes measurable objectives, to evaluate reaching the project goal or goals. (4) A plan for how the applicant will oversee service providers and ensure that students receive high-quality services under the project. (5)(i) For an applicant that is not a Tribe, if 50 percent or more of the total student population of the schools to be served by the project consists of members of one Tribe, documentation that that Tribe is a partner for the proposed project. (ii) For an applicant that is an LEA or SEA and is not required by paragraph (i) of this section to partner with a specific Tribe, documentation that at least one Tribe or Indian organization is a partner for the proposed project. (6) An assurance that— (i) Services will be supplemental to the education program provided by local schools attended by the students to be served; (ii) Funding will be supplemental to existing sources, such as Johnson O'Malley funding; and (iii) The availability of funds for supplemental special education and related services (i.e., services that are not part of the special education and related services, supplementary aids and services, and program modifications or supports for school personnel that are required to make a free appropriate public education (FAPE) available under Part B of the Individuals with Disabilities Education Act (IDEA) to a child with a disability in conformity with the child's IEP or the regular or special education and related aids and services required to make FAPE available under a Section 504 plan, if any) does not affect the right of the child to receive FAPE under Part B of the IDEA or Section 504, and the respective implementing regulations. (7) For an applicant that does not propose a planning period— (i) A description of the service selection method required in § 263.25(d). (ii) A description of the parent involvement and feedback process required in § 263.25(e). (iii) A sample of the written agreement required in § 263.25(f). (iv) A description of the process to choose students to be served, as required in § 263.25(g).

34 C.F.R. § 263.23 What is the Federal requirement for Indian hiring preference that applies to these grants?

(a) Awards that are primarily for the benefit of Indians are subject to the provisions of section 7(b) of the Indian Self-Determination and Education Assistance Act (Pub. L. 93-638). That section requires that, to the greatest extent feasible, a grantee— (1) Give to Indians preferences and opportunities for training and employment in connection with the administration of the grant; and (2) Give to Indian organizations and to Indian-owned economic enterprises, as defined in section 3 of the Indian Financing Act of 1974 (25 U.S.C. 1452(e)), preference in the award of contracts in connection with the administration of the grant. (b) For purposes of this section, an Indian is a member of any federally recognized Indian tribe.

34 C.F.R. § 263.24 How does the Secretary evaluate applications for the Demonstration Grants for Indian Children and Youth grants program?

(a) In general. The Secretary uses the procedures in 34 CFR 75.200 through 75.210 to establish the selection criteria and factors used to evaluate applications submitted in a grant competition for the Demonstration Grants for Indian Children and Youth program. The Secretary may also consider one or more of the criteria and factors in this section to evaluate applications. (b) Quality of project services. The Secretary may consider one or more of the following factors in determining the quality of project services: (1) The extent to which the project would offer high-quality choices of services, including culturally relevant services, and providers, for parents and students to select. (2) The extent to which the services to be offered would meet the needs of the local population, as demonstrated by an analysis of community-level data, including direct input from parents and families of Indian children and youth. (3) The quality of the plan to ensure that the services to be offered are evidence-based, where applicable, or are based on existing evidence-based programs that have been modified to be culturally appropriate for Indian students. (c) Quality of the project design. The Secretary may consider one or more of the following factors in determining the quality of the project design: (1) The extent to which the project is designed to improve student and parent satisfaction with the student's overall education experience, as measured by pre- and post-project data. (2) The extent to which the applicant proposes a fair and neutral process of selecting service providers that will result in high-quality options from which parents and students can select services. (3) The quality of the proposed plan to inform parents and students about available service choices under the project, and about the timeline for termination of the project. (4) The quality of the applicant's plan to oversee service providers and ensure that students receive high-quality services under the project. (d) Reasonableness of budget. The Secretary may consider one or more of the following factors in determining the reasonableness of the project budget: (1) The extent to which the budget reflects the number of students to be served and a per-pupil amount for services, based only on direct costs for student services, that is reasonable in relation to the project objectives. (2) The extent to which the per-pupil costs of specific services and per-pupil funds available are transparent to parents and other stakeholders.

34 C.F.R. § 263.25 What are the program requirements when the Secretary uses the priority in § 263.21(c)(7)?

In any year in which the Secretary uses the priority in § 263.21(c)(7) for a competition, each project must— (a) Include the following, which are chosen by the grantee, or for LEAs and SEAs, the grantee and its partnering Tribe or Indian organization: (1) A project focus and specific services that are based on the needs of the local community; and (2) Service providers; (b) Include more than one education option from which parents and students may choose, which may include— (1) Native language, history, or culture courses; (2) Advanced, remedial, or elective courses, which may be online; (3) Apprenticeships or training programs that lead to industry certifications; (4) Concurrent and dual enrollment; (5) Tuition for private school or home education expenses; (6) Special education and related services that supplement, and are not part of, the special education and related services, supplementary aids and services, and program modifications or supports for school personnel required to make available a free appropriate public education (FAPE) under Part B of the IDEA to a child with a disability in conformity with the child's individualized education program (IEP) or the regular or special education and related aids and services required to ensure FAPE under Section 504 of the Rehabilitation Act of 1973 (Section 504); (7) Books, materials, or education technology, including learning software or hardware, that are accessible to all children; (8) Tutoring; (9) Summer or afterschool education programs, and student transportation needed for those specific programs. Such programs could include instruction in the arts, music, or sports, to the extent that the applicant can demonstrate that such services are culturally related or are supported by evidence that suggests the services may have a positive effect on relevant education outcomes; (10) Testing preparation and application fees, including for private school and graduating students; (11) Supplemental counseling services, not to include psychiatric or medical services; or (12) Other education-related services that are reasonable and necessary for the project; (c) Provide a method to enable parents and students to select services. Such a method must— (1) Ensure that funds will be transferred directly from the grantee to the selected service provider; and (2) Include service providers other than the applicant, although the applicant may be one of the service providers; (d) Include a parent involvement and feedback process that— (1) Describes a way for parents to request services or providers that are not currently offered and provide input on services provided through the project, and describes how the grantee will provide parents with written responses within 30 days; and (2) May include a parent liaison to support the grantee in outreach to parents, inform parents and students of the timeline for the termination of the project, and assist parents and the grantee with the process by which a parent can request services or providers not already specified by the grantee; (e) Include a written agreement between the grantee and each service provider under the project. Each agreement must include— (1) A nondiscrimination clause that— (i) Requires the provider to abide by all applicable non-discrimination laws with regard to students to be served, e.g., on the basis of race, color, national origin, religion, sex, or disability; and (ii) Prohibits the provider from discriminating among students who are eligible for services under this program, i.e., that meet the definition of “Indian” in section 6151 of the ESEA, on the basis of affiliation with a particular Tribe; (2) A description of how the grantee will oversee the service provider and hold the provider accountable for— (i) The terms of the written agreement; and (ii) The use of funds, including compliance with generally accepted accounting procedures and Federal cost principles; (3) A description of how students' progress will be measured; and (4) A provision for the termination of the agreement if the provider is unable to meet the terms of the agreement; (f) Include a fair and documented process to choose students to be served, such as a lottery or other transparent criteria (e.g., based on particular types of need), in the event that the number of requests from parents of eligible students or from students for services under the project exceeds the available capacity, with regard to the number or intensity of services offered; (g) Ensure that— (1) At least 80 percent of grant funds are used for direct services to eligible students, provided that, if a grantee requests and receives approval for a planning period, not to exceed 12 months, the 80 percent requirement does not apply to that planning period; (2) Not more than 15 percent of grant funds are used on the service selection method described in paragraph (d) of this section or the parent involvement and feedback process described in paragraph (e) of this section, except in an authorized planning period; and (3) No grant funds are used to establish or develop the capacity of entities or individuals that are or may become service providers under this project; (h) For a grantee that receives approval for a planning period, not to exceed 12 months, submit to the Department prior to the end of that period the following documents: (1) A description of the operational service selection process that meets the requirements of paragraph (c) of this section. (2) A description of the operational parent involvement and feedback process that meets the requirements of paragraph (d) of this section. (3) A sample of the written agreement that meets the requirements of paragraph (e) of this section, and a list of providers with whom the grantee has signed written agreements. (4) A description of the process that will be used to choose students to be served in the event that the demand for services exceeds the available capacity, as described in paragraph (f) of this section.

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