Application Process

20 C.F.R. Part ..., Subpart C
in effectEffective: 2024-07-01

20 C.F.R. § 1011.200 How will VETS administer the HIRE Vets Medallion Award process?

The Secretary of Labor will annually— (a) Solicit and accept voluntary applications from employers in order to consider whether those employers should receive a HIRE Vets Medallion Award; (b) Review applications received in each calendar year; (c) Notify such recipients of their awards; and (d) At a time to coincide with the annual commemoration of Veterans Day— (1) Announce the names of such recipients; (2) Recognize such recipients through publication in the Federal Register; and (3) Issue to each such recipient— (i) A HIRE Vets Medallion Award; and (ii) A certificate stating that such employer is entitled to display such HIRE Vets Medallion Award.

20 C.F.R. § 1011.205 What is the timing of the HIRE Vets Medallion Award process?

VETS will review all timely applications that fall under any cap established in § 1011.305 of this part to determine whether an employer should receive a HIRE Vets Medallion Award, and, if so, of what level. (a) Performance period—except as otherwise noted in § 1011.120 of this part, only the employer's actions taken prior to December 31 of the calendar year prior to the calendar year in which applications are solicited will be considered in reviewing the award. (b) Solicitation period—VETS will solicit applications not later than January 31 of each calendar year for the HIRE Vets Medallion Award to be awarded in November of that calendar year. (c) End of acceptance period—VETS will stop accepting applications on April 30 of each calendar year for the awards to be awarded in November of that calendar year. (d) Review period—VETS will finish reviewing applications not later than August 31 of each calendar year for the awards to be awarded in November of that calendar year. (e) Selection of recipients—VETS will select the employers to receive HIRE Vets Medallion Awards not later than September 30 of each calendar year for the awards to be awarded in November of that calendar year. (f) Notice of awards and denials—VETS will notify employers who will receive HIRE Vets Medallion Awards not later than October 11 of each calendar year for the awards to be awarded in November of that calendar year. VETS will also notify applicants who will not be receiving an award at that time.

20 C.F.R. § 1011.210 How often can an employer receive the HIRE Vets Medallion Award?

Per section 2(d) of the HIRE Vets Act, an employer who receives a HIRE Vets Medallion Award for 1 calendar year is not eligible to receive a HIRE Vets Medallion Award for the subsequent calendar year.

20 C.F.R. § 1011.215 How will the employer complete the application for the HIRE Vets Medallion Award?

(a) VETS will require all applicants to provide information to establish their eligibility for the HIRE Vets Medallion Award. (b) VETS may request additional information in support of the application for the HIRE Vets Medallion Award. (c) The chief executive officer, the chief human resources officer, or an equivalent official of each employer applicant must attest under penalty of perjury that the information the employer has submitted in its application is accurate. (d) Interested employers can access the application form via the HIRE Vets Web site accessible from https://www.hirevets.gov/. (e) Applicants will complete the application form and submit it electronically. (f) Applicants who need a reasonable accommodation in accessing the application form, submitting the application form, or submitting the application fee may contact VETS at (202) 693-4700 or TTY (877) 889-5627 (these are not toll-free numbers). (g) Should the information provided on the application be deemed incomplete, VETS will attempt to contact the applicant. The applicant must respond with the additional information necessary to complete the application form within 5 business days or VETS will deny the application.

20 C.F.R. § 1011.220 How will VETS verify a HIRE Vets Medallion Award application?

VETS will verify all information provided by an employer in its application to the extent that such information is relevant in determining whether or not such employer meets the criteria to receive a HIRE Vets Medallion Award or in determining the appropriate level of HIRE Vets Medallion Award for that employer to receive. VETS will verify this information by reviewing all information provided as part of the application.

20 C.F.R. § 1011.225 Under what circumstances will VETS conduct further review of an application?

If at any time VETS becomes aware of facts that indicate that the information provided by an employer in its application was incorrect or that the employer does not satisfy the requirements at § 1011.120, VETS may conduct further review of the application. As part of that review, VETS may request information and/or documentation to confirm the accuracy of the information provided by the employer in its application or to confirm that the employer is not ineligible under § 1011.120. Depending on the result of the review, VETS may either deny or revoke the award. If VETS initiates such review prior to issuing the award, VETS will not be required to meet the timeline requirements in this part.

20 C.F.R. § 1011.230 Under what circumstances can VETS deny or revoke an award?

(a) Denial of award. VETS may deny an award for any of the following reasons: (1) The applicant fails to provide information and/or documentation as requested under § 1011.225 of this part; (2) VETS determines that the chief executive officer, the chief human resources officer, or an equivalent official of the applicant falsely attested that the information on the application was true; (3) The employer is ineligible to receive an award pursuant to § 1011.120 of this part; or (4) The application does not satisfy all application requirements. (b) Revocation of award. Once the HIRE Vets Medallion Award has been awarded, VETS may revoke the recipient's award for the following reasons: (1) The HIRE Vets Medallion Award recipient fails to provide information and/or documentation as requested under § 1011.225 of this part; (2) VETS determines that the chief executive officer, the chief human resources officer, or an equivalent official of the recipient falsely attested that the information on the application was true; (3) The employer was ineligible to receive an award pursuant to § 1011.120 of this part; or (4) The employer violated the display restrictions at § 1011.405 of this part. (c) If VETS decides to deny or revoke an award, it will provide the employer with notice of the decision. An employer may request reconsideration of VETS' decision to deny or revoke an award pursuant to § 1011.500 of this part.

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