37-10-03.6. Prequalification, selection, and contracting for consultants - Solicitations
1. The adjutant general or the adjutant general's designee may prequalify, select, and
contract for consultants in the areas of architecture, engineering, construction
management, land surveying, and related matters.
a. The prequalification of the consultant must be based on detailed information
provided to the adjutant general and evaluated using the criteria outlined in
subsection 5 of section 54-44.7-03.
b. If a consultant meets the prequalification criteria established by the adjutant
general, and the consultant agrees to the terms and fee limits established by the
adjutant general, the adjutant general or the adjutant general's designee may
contract with the consultant for the delivery of an indefinite quantity of services in
the area in which the consultant is prequalified. The contract:
(1) May not exceed a term of five years, including optional renewal periods; and
(2) Must be selected and negotiated in accordance with subsection 7 of section
54-44.7-03.
c. The selection of a contracted consultant under this section for the delivery of
services for a specific project must be determined according to the criteria listed
in subdivisions a through g of subsection 5 of section 54-44.7-03.
2. The adjutant general is not required to comply with subsection 3 of section 54-44.7-03
or section 54-44.7-04 and may procure consultant services for:
a. A project for which the estimated state share of consultant costs is no more than
two hundred fifty thousand dollars through direct negotiation with a selected
prequalified firm, after considering:
(1) The nature of the project;
(2) The proximity of the consultant services to the project;
(3) The capability of the consultant to produce the required services within a
reasonable time;
(4) The consultant's past performance; and
(5) The consultant's ability to meet project budget requirements.
b. A project for which the estimated state share of consultant costs is greater than
two hundred fifty thousand dollars but not more than five hundred thousand
dollars after:
(1) Following the criteria listed in subdivisions a through g of subsection 5 of
section 54-44.7-03;
(2) Providing notice of the specific project to all prequalified firms in the specific
area of need; and
(3) Allowing a minimum of seven calendar days to submit information the firm
did not provide in response to the prequalification solicitation and additional
information related to the firm's ability to:
(a) Perform the services required for the specific project;
(b) Produce the required results within the time required for the specific
project; or
(c) Meet budget requirements of the specific project.
c. A project for which the estimated state share of consultant costs is greater than
five hundred thousand dollars, after:
(1) Notifying all prequalified firms;
(2) Allowing the prequalified firms a minimum of twenty-one days to respond;
and
(3) Following the requirements provided in subsections 4 through 7 of section
54-44.7-03.
3. As deemed appropriate by the adjutant general or the adjutant general's designee, if a
project for which the estimated state share of consultant costs is less than:
a. Two hundred fifty thousand dollars, the adjutant general or the adjutant general's
designee may use any of the procurement processes under subsection 2.
b. Five hundred thousand dollars, the adjutant general or the adjutant general's
designee may use the procurement process under subdivision b or c of
subsection 2.
4. Notwithstanding any other provision of law, if the adjutant general or the adjutant
general's designee solicits consultant services under this section, the adjutant general
or the adjutant general's designee may include more than one project in one
solicitation. For purposes of a multiple project solicitation, the requirements for the
project with the highest dollar threshold under subsection 2 apply to all projects in the
multiple project solicitation.
