§ 17-03 Requesting Records.
(a) A candidate may request access to records such candidate submitted to the Board by contacting the Candidate Guidance and Policy Unit, which may provide access to such records without a FOIL request.
(b) To request access to Board records, a member of the public must:
(i) make a written FOIL request in person, by mail, or by email, addressed to the Board's records access officer;
(ii) reasonably describe the records sought;
(iii) provide the requestor's name and mailing or email address; and
(iv) specify preference for inspection of records or copies of records.
(c) Within five business days of receipt of a FOIL request made in accordance with subdivision (b) above, the Board will:
(i) grant or deny the request, in whole or in part, in writing; or
(ii) provide:
(A) a written acknowledgment of the request and state the approximate date on which the request will be granted or denied; or
(B) where circumstances prevent granting or denying the request within 20 business days of the written acknowledgment,
(1) a written statement of the reasons for the delay in making a determination; and
(2) a date, within a reasonable period depending on the circumstances, when the request will be granted or denied.
(d) Where the Board is unable to locate records responsive to the request, the Board, upon request, will certify that:
(i) the Board is not the custodian of such records; or
(ii) such records cannot be found after a diligent search.
(e) Where the request is granted, the Board will:
(i) make records available for inspection:
(A) between the hours of 10:00 a.m. and 4:00 p.m., on business days, Monday through Friday;
(B) at the offices of the Board or another location chosen by the Board;
(C) in quantities that may be limited to the amount available at the time; and
(D) contingent on the requester's promise that the records will not be removed, damaged, marked, or changed in any way during the inspection; or
(ii) make copies of records available in the medium requested, where practicable, upon payment of fees as described in this Chapter, and provide, on request, a certification that the copies are true copies;
(f) Where a request is denied, the Board will explain the reasons for the denial in writing and set forth the right to appeal.
(Added City Record 8/16/2019, eff. 9/15/2019; amended City Record 5/22/2020, eff. 6/21/2020)
