Notice of Protected Time Off Accruals and Use of Protected Time Off and Paid Prenatal Leave on Pay Statement.
6 RCNY § 7-207
in effect§ 7-207 Notice of Protected Time Off Accruals and Use of Protected Time Off and Paid Prenatal Leave on Pay Statement.
(a) The pay statement or other form of written documentation required by § 20-919 c. of the Administrative Code must inform the employee of the amount of protected time off accrued and used during the relevant pay period, differentiating between paid and unpaid protected time off. It must also inform the employee of the total balance of the employee's protected time off pursuant to § 20-913 b. available for use and the total balance of the employee's unpaid hours available for use. As set forth in 6 RCNY § 7-214(f), an employee's protected time off balance pursuant to § 20-913 b. may exceed the amount of protected time off pursuant to § 20-913 b. that the employee has available for use in a calendar year. When this occurs, the pay statement or other form of written documentation must inform the employee of the amount of protected time off pursuant to § 20-913 b. available for use in the calendar year. For each pay period that an employee uses paid prenatal leave, the employer must inform the employee of the amount of paid prenatal leave used during the relevant pay period and the total balance of paid prenatal leave available for use, either on the pay statement or other form of written documentation required by § 20-919 c. or in separate written documentation.
(b) If an employer uses an electronic system to issue pay statements or other documentation related to protected time off or paid prenatal leave, the employer may comply with the requirements of § 20-919 c. of the Administrative Code and subdivision a of this section by (i) electronically alerting the employee each pay period to the availability of the required information; (ii) making the content required by 6 RCNY § 7-212(b)(4) readily accessible by the employee outside of the workplace within the electronic system; and (iii) maintaining accrual, use, and balance information for any past pay period in the electronic system such that it is readily accessible to the employee outside of the workplace during the employee's tenure. When the employee's tenure ends, the employer must either continue to provide the employee with access to the employer's electronic system for six months, or alternatively, provide the employee with a written statement containing the content required by 6 RCNY § 7-212(b)(4) for the employee's last pay period no later than one week following the employee's last payday date.
(Amended City Record 2/3/2016, eff. 3/4/2016; amended City Record 8/21/2018, eff. 9/20/2018; amended City Record 9/15/2023, eff. 10/15/2023; amended City Record 6/2/2025, eff. 7/2/2025; amended City Record 6/23/2026, eff. 7/23/2026)
Source: City of New York, Charter, Administrative Code and Rules (American Legal Publishing XML export, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/newyorkcity/latest/NYCrules/0-0-0-20564Fetched: 10/24/2026