Record Retention.
55 RCNY § 16-04
in effect§ 16-04 Record Retention.
(a) The Department will retain all documentation related to Surplus Equipment donations for a period of six (6) years.
(b) Documentation retained by the Department will include, but is not limited to:
i. Department notifications to the public of its intent to donate Surplus Equipment;
ii. Specific plans submitted to the Department by Eligible Organizations;
iii. Department statements explaining how it prioritized order when multiple Eligible Organizations submitted specific plans; and
iv. Itemized lists of Surplus Equipment offered for donation, including whether the equipment was in need of repair or restoration, donated, auctioned, or disposed. If auctioned or disposed, a record as to why the Surplus Equipment was not donated.
(Added City Record 6/18/2024, eff. 7/18/2024)
Source: City of New York, Charter, Administrative Code and Rules (American Legal Publishing XML export, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/newyorkcity/latest/NYCrules/0-0-0-146538Fetched: 10/24/2026