§ 2-4-055 — Report on departmental budgets and operations

2-4-055 Report on departmental budgets and operations.

(a) Mid-year report. On or before July 30 of each year, the Budget Director shall submit to the Committee on the Budget and Government Operations, or its successor committee, a written report detailing the following (the “Mid-Year Report”): (1) a comparison of revenue collected year-to-date against the applicable amounts appropriated in the annual appropriation ordinance for that fiscal year and a description of any key drivers that may materially impact the most recent three-year forecast, including any major economic indicators, changes in legislation, or other material impacts to a financial forecast; (2) a comparison of funds spent year-to-date against the applicable amounts appropriated in the annual appropriation ordinance for that fiscal year’s expenses for each department and local fund; (3) a list of all grant awards received since the adoption of the annual appropriation ordinance for that fiscal year, a comparison of funds spent year-to-date and since award allocation for all appropriated grants, a report of all grant-funded positions identified by grant and each position’s hiring status, a detail of any requirement for the City to provide local matching funds, and a list of any grants that expired or were revoked in the preceding 12 months and any grants that will expire in the next fiscal year, including a detail of proposed replacement funding or proposed changes to personnel and non-personnel costs funded by such grants; (4) a workforce analysis for each department, including a rolling, three-year trend analysis of vacancies, current-year vacancies, hiring and attrition analysis, and personnel salary and wage salvage against overtime spend year-to-date; (5) a detail of all transfers between line items within each object and purpose, as classified by 65 ILCS 5/8-2-4, organized by fund; (6) a list of all third-party contracts the City was a party to in the previous fiscal year, including the name of the contracting parties, the total estimated costs under the term of the contract, the total costs spent to date under the contract, and the applicable contract code or number and budget line item; (7) an analysis of the City’s use of bond proceeds during the previous fiscal year, including a description of the purposes allowed under the applicable ordinance authorizing the bond issues and the purposes for which such proceeds were used; (8) a cost-benefit analysis of all outdoor special events, parades, or athletic events, each as defined in Chapter 10-8, with 10,000 or more attendees per day; (9) the anticipated amount of an advanced pension contribution as necessary to keep the City’s net pension liability stable, as calculated in accordance with Governmental Accounting Standards Board Statements 67 and 68; and (10) such other budget-related and operational data as the Chair of the Committee on the Budget and Government Operations may request from time to time. (b) Quarterly report. On or before the 15th day of each fiscal quarter, the Budget Director shall issue a report for the preceding fiscal quarter to the Committee on the Budget and Government Operations, or its successor committee, of all funds transferred between or amongst any line items within a particular object and purpose, as classified by 65 ILCS 5/8-2-4, in the annual appropriation ordinance for the fiscal year; provided that the fourth quarter report shall be issued by February 15 each year. Such report shall be organized by department, and by fund or other funding source, and shall include a brief statement from the department regarding the purpose of such transfer. (c) Appearance before committee. Within 45 days of the release of the Mid-Year Report, but in no event later than September 15 of each year, the Chair of the Committee on the Budget and Government Operations, or its successor committee, may call departmental hearings. The Budget Director, and the head of each City department, shall be subject to appear before the Committee on the Budget and Government Operations upon the request of the Chair of that committee to discuss the information provided in the Mid-Year Report. (Added Coun. J. 12-16-24, p. 22879, Art. VI, § 1; Amend Coun. J. 12-20-25, p. 39283, Art. V, § 13) Editor's note – Coun. J. 11-7-22, p. 54948, Art. I, § 2, repealed former § 2-4-055, which pertained to the Chief Sustainability Officer.