City Contracted Vehicles.
55 RCNY § 15-03
in effect§ 15-03 City Contracted Vehicles.
(a) All City Agency Contracts involving City Contracted Vehicles must contain specifications reflecting the requirements set forth in this chapter, including the submission of compliance plans and reports described in subdivision (c) of this section, which specifications will be reviewable by DCAS.
(1) Contracts may include additional charges by the Contractor for the installation of Side Guards at a price not to exceed $3,000.00 per vehicle unless otherwise approved by DCAS, in its sole discretion.
(2) Contractors shall ensure that the Subcontractors have access to funding to add Side Guards to City Contracted Vehicles used in City Agency Contracts. Contractors shall reimburse Subcontractors for the costs of any Side Guards installed on vehicles which are required to comply with these rules.
(3) Contractors must provide a list of vehicles that require retrofits to be performed, as well as an affidavit stating that any add-on fees for Side Guard installations will only be included for trucks not previously equipped with Side Guards under any City contract or otherwise previously fitted and equipped with operational Side Guards.
(b) Phase-in Period for City Contracted Vehicles. Except when a Contractor or a Subcontractor is granted an exemption pursuant to 55 RCNY § 15-04, the requirements of this chapter will apply. Side Guards must be installed and fully operational no later than:
(1) Twelve (12) months from the issuance of a Notice to Proceed pursuant to an individual Contract utilizing ten (10) or fewer Large Vehicles; or
(2) Eighteen (18) months from the issuance of a Notice to Proceed pursuant to an individual Contract utilizing more than ten (10) Large Vehicles.
(c) Compliance Plan and Reports. Any Contract entered after the Effective Date must require the Contractor to submit the following to the Chief Fleet Management Officer:
(1) A written compliance plan within fourteen (14) days following the Notice to Proceed or the placing of the first order under the Contract, as applicable.
(2) A report that includes the following information, submitted six (6) months following the Notice to Proceed or the placing of the first order under the Contract, as applicable, or when requested by the Chief Fleet Management Officer:
(i) the number of Large Vehicles used in the performance of the Contract by the Contractor and any Subcontractor;
(ii) the number of Large Vehicles used in the performance of the Contract by the Contractor and any Subcontractor that are retrofitted with safety enhancing equipment as required by these rules;
(iii) one or more photographs of both sides of each Large Vehicle used in the performance of the Contract by the Contractor and any Subcontractor that is retrofitted with safety enhancing equipment as required by these rules. The photographs must also show the Large Vehicle's license plate number with the safety enhancing equipment fitted on the vehicle; and
(iv) a certification that the Contractor and any Subcontractor under the Contract have complied with the requirements of these rules.
(3) The Chief Fleet Management Officer will review written compliance plans and reports to confirm that the Agency or Contractor (including its Subcontractor) meets the requirements of these rules.
(d) Record Retention and Audits.
(1) Contractors and their Subcontractors must keep records of their Compliance Plans and Reports for a period of six (6) years from the date of the Notice to Proceed, or from the payment of the last invoice pursuant to their Contract with the City, whichever occurs later.
(2) At any time during a Contract, or during the record retention period set forth in subdivision (d) of 55 RCNY § 15-03, DCAS will have, upon reasonable notice, full access to and the right to request and inspect documents and records in accordance with applicable law that are maintained or retained by or on behalf of the Contractor and its Subcontractor pursuant to such subdivision (d).
(e) DCAS is authorized to request and perform the physical inspection of any Large Vehicle used in the performance by an Agency, Contractor or Subcontractor, in order to ensure compliance with contract provisions required by this chapter, in accordance with applicable law.
(Added City Record 10/7/2022, eff. 11/6/2022)
Source: City of New York, Charter, Administrative Code and Rules (American Legal Publishing XML export, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/newyorkcity/latest/NYCrules/0-0-0-134597Fetched: 10/24/2026