§ 60-02 Application Procedure and Documentation.
(a) All applications must be submitted to HPD in a form and manner approved by the CityFHEPS Subchapter C Administering Agencies. Only applications complete in all detail will be considered.
(b) Preliminary Certificate of Eligibility.
(1) A dwelling unit that meets the requirements set forth in subdivisions (a) and (b) of 68 RCNY § 10-24 may be eligible for a preliminary certificate of eligibility to be designated a Subchapter C Unit. An application for such preliminary certificate of eligibility must be submitted prior to the completion of Eligible Construction.
(2) Such application for a preliminary certificate of eligibility must include a sworn statement by the applicant (i) describing the Eligible Construction for which a Subchapter C Unit Repair Grant will be claimed, (ii) estimating the cost of such Eligible Construction, and (iii) affirming that the subject dwelling unit meets the criteria pursuant to subdivisions (a) and (b) of 68 RCNY § 10-24.
(3) HPD will notify such applicant of any deficiencies in such application in a single checklist. Such applicant must correct all such deficiencies within fourteen calendar days of the date of issuance of such notification. Failure to do so will result in a determination of ineligibility.
(4) Upon approval of an application for a preliminary certificate of eligibility, HPD will issue a preliminary certificate of eligibility to the applicant and concurrently provide a copy directly to DSS.
(5) Upon making a determination of ineligibility concerning an application, HPD will issue a letter notifying the applicant of such determination. An applicant who has been issued a determination of ineligibility may file a new application for a preliminary certificate of eligibility for the same dwelling unit. Such new application will be considered in the order in which it is received.
(c) Application for a Final Certificate of Eligibility.
(1) An application for a final certificate of eligibility to be designated a Subchapter C Unit must be submitted after completion of Eligible Construction.
(2) All applications for a final certificate of eligibility must include the following documentation:
(A) Documentation of the applicant’s claimed costs and actual expenditures, properly organized and collated in time sequence; and
(B) Proof of completion of Eligible Construction within six months of the date of issuance of the preliminary certificate of eligibility:
(i) A Certificate of Occupancy for the subject dwelling unit; or
(ii) A sign-off by the Department of Buildings as evidenced by such official documentation as may be required by the Department of Buildings, and is acceptable to HPD, if issued in connection with Eligible Construction; or
(iii) If none of the above is required by law, an affidavit from a registered architect or a licensed professional engineer, along with such other information as may be required by HPD, including, but not limited to, an affidavit from the owner, a copy of the work contracts, invoices, cancelled checks or such other proof of payment as HPD shall require, and a contractor’s affidavit, which confirm completion of Eligible Construction within six months of the date of issuance of the preliminary certificate of eligibility to the satisfaction of HPD.
(C) Proof that the unit is in compliance with the lead-based paint investigation requirement of subdivision a-1 of § 27-2056.4 of the New York City Administrative Code and the turnover requirements of § 27-2056.8 of such code.
(3) HPD will notify the applicant of any deficiencies in the application for a final certificate of eligibility in a single checklist. The applicant must correct all such deficiencies within 20 calendar days of the date of issuance of such notification. Failure to do so will result in a determination of ineligibility.
(4) BLDS Inspection. Upon satisfactory completion of HPD’s review of an application for a final certificate of eligibility, BLDS will conduct a safety and habitability assessment of the unit and of the building in which it is located. HPD will notify the applicant of any deficiencies found in such inspection in a single checklist, and the applicant must correct all such deficiencies and request a re-inspection by BLDS no more than 14 calendar days of the date of issuance of such notification. Failure to do so will result in a determination of ineligibility for such application.
(5) After a dwelling unit has passed the BLDS Inspection, HPD will issue a final certificate of eligibility to the applicant and concurrently provide a copy directly to DSS. Such certificate will list the certified reasonable cost of the Eligible Construction; provided that such amount may not exceed $50,000 for such dwelling unit.
(Added City Record 11/16/2023, eff. 12/16/2023; amended City Record 8/14/2025, eff. 9/13/2025)
