TRAVEL EXPENSES

Indianapolis-Marion County Revised Code tit. I, ch. 192, art. V

in effect

Indianapolis-Marion County Revised Code § 192-501 Application of article.

Sec. 192-501. - Application of article. This article applies to any department, office or agency of the city and county. The Controller of the City of Indianapolis - Marion County is authorized to set policies and procedures for the travel allowances of travelers conducting city/county business. These rules may allow reimbursement for travel expenses by any of the following methods: (a) Per diem. (b) For expenses necessarily and actually incurred. (c) Any combination of the methods in clauses (a) and (b). The policy must require the approval of the travel by the head of the officer's or employee's department prior to payment. (G.O. 20, 2016, § 1)

Indianapolis-Marion County Revised Code § 192-502 Definitions.

Sec. 192-502. - Definitions. City/County means the Consolidated City of Indianapolis and Marion County. City/County business means permitted lawful activity by a city or county traveler on behalf of the city or county or an agency, which advances or is reasonably calculated to advance the goals and purposes of the city or county or agency on whose behalf the activity is undertaken. City/County travel means travel by a traveler who is engaged in the performance of city or county business on a trip away from the individual's home or station. Subsistence allowance means a set amount for which a traveler may be reimbursed to defray the cost of meal expenses incurred during authorized travel status. Travel allowances means the rates of reimbursement and per diem established for city/county travelers by the controller. Travel expense means the costs of transportation, and lodging. The term includes actual travel expenses or an amount approximating those expenses that would be allowed by travel policies and procedures authorized by the city controller. Travel status means that period of time between the start of the travel by a traveler who has started to travel on city or county business, whether or not travel expenses will be reimbursed by the city/county and the conclusion of the travel. Traveler means a city-county employee, commission or board member, a person under contract with the city/county, and all others previously approved, who is in travel status. (G.O. 20, 2016, § 1)

Indianapolis-Marion County Revised Code § 192-503 Travel reimbursement.

Sec. 192-503. - Travel reimbursement. If a traveler has been properly authorized for city/county travel by statute or by permission of the department head, the traveler may be reimbursed for travel expenses in accordance with this chapter and pursuant to policies that shall be established by the office of finance and management. (G.O. 20, 2016, § 1)

Indianapolis-Marion County Revised Code § 192-504 Subsistence allowance.

Sec. 192-504. - Subsistence allowance. If a traveler has been properly authorized for city/county travel by statute or by permission of the department head, the traveler is entitled to a subsistence allowance in accordance with this chapter and pursuant to policies that shall be established by the office of finance and management. Subsistence may not be claimed for same day travel. Overnight travel must be involved in order to claim subsistence. Rates for partial days of travel shall be determined by the travel policies established by the office of finance and management. If a meal is provided as part of the events for which the travel occurs, then the traveler shall not receive subsistence reimbursement for that meal. (G.O. 20, 2016, § 1)

Source: Consolidated City of Indianapolis and Marion County, Revised Code (Municode Library, library.municode.com)URL: https://library.municode.com/in/indianapolis_-_marion_county/codes/code_of_ordinances?nodeId=TITIORAD_CH192CO_ARTVTREXFetched: 10/27/2026