Powers of the office of finance and management.

Indianapolis-Marion County Revised Code § 202-203

in effect

Sec. 202-203. - Powers of the office of finance and management. (a) The office of finance and management shall: (1) Administer and be responsible for: a. Financial reporting fixed assets, budgets, purchasing, collections, and human resources for all city and county departments, offices and agencies; b. The ordinance violations bureau; c. The establishment of accounting policies and procedures for all city and county departments, offices and agencies; and d. Investment of cash balances for the city; (2) Prepare estimates of city and county expenditures pursuant to IC 36-3-6-4(g) and IC 36-3-6-5; (3) Prepare, with the assistance of the corporation counsel, proposed appropriations ordinances for the city and county and special service districts and proposed ordinances fixing the rate of taxation for the taxes to be levied for city and county departments, offices and agencies; (4) Examine, from time to time, the department, office and agency heads and members of the boards of the city and county as to their organization, accounting records, personnel and other requirements, to ascertain that their respective budgets are being followed and their functions performed and recommend any improvements or economies that might be made in the administrative practices of all the departments, offices and agencies of the city and county; (5) Ensure that accounting systems for all of the departments, offices and agencies of the city and county are kept in accordance with generally accepted accounting principles for governments; (6) Provide suitable instruction for the use of forms and the methods of keeping all accounting records and preparation of all financial reports of the city and county; (7) Examine all contracts, purchase orders and other documents that would result in or involve financial obligations of the city or county and approve the same only upon ascertaining that there is an unexpended and unencumbered balance in the account or fund from which money may be drawn for payment; (8) Submit a monthly financial report to the mayor, for his or her presentation to the council, showing the financial condition of the various accounts and funds of the city and county, including estimated revenues, revenues received, appropriations and allotments for such appropriations, and to furnish to all of the departments, offices and agencies monthly financial reports of their fiscal conditions; (9) Designate banks and other financial depositories in which the funds of the city shall be deposited in accordance with applicable law and designate the municipal, state and federal securities that shall constitute proper legal investments for the city; (10) Prescribe the time and manner in which moneys received by the city shall be deposited in the designated banks or depositories; (11) Make investments of all city moneys, including pension funds, sinking funds and all other funds of the city except as otherwise provided and subject to the ordinances of the council and be responsible for the preparation and sale of all bonds and securities issued by the city; (12) Direct the administrative procedure for, and the accounting, collection and payment of, all Barrett law assessments within the limits of the city and county, attend to the enforcement of such assessments and provide for the issuance and payment of Barrett law bonds; (13) Sign and issue all orders for money from the various funds established under Articles I through VII, inclusive, of Chapter 135 of this Code to the auditor. No warrants shall be made by the auditor, and no money shall be paid out by the treasurer except on such order; (14) Require a claim form or order to be presented to the controller from the director, administrator or officer of a department, office, or agency of the city or county as a requisite to issuing any order for the payment of money from funds of the city or county, and incidental thereto, the controller shall have power to require evidence that amounts claimed are justly due; (15) Keep a register of all bonds of the city and county and of the transfers thereof, where so provided in any such bond, and an account of all outstanding securities; (16) Purchase or authorize the purchase of and maintain records of insurance for city and county officers and employees and purchase or authorize the purchase of and maintain records of surety bonds for city officers and for county officers if requested to do so by such officers; (17) Allocate parking spaces in the city-county building parking garage and other parking facilities owned or leased by the city or county; (18) Develop and manage an energy efficiency program for the city and county; and (19) Exercise any other powers that may be granted by statute or ordinance or delegated by the mayor or allocated pursuant to IC 36-3-5-2.8. (b) The office of finance and management may contract for assistance in the collection of money owed to the city, its departments, special districts or other agencies and to add the costs of collection, if the amount owed exceeds twenty-five dollars ($25.00) and became delinquent after July 1986, to the amount owed and collected. (c) The office of finance and management shall, in conjunction with the auditor, establish rules and methods of accounting to ensure timely and accurate transaction of fiscal business matters. The rules and methods shall address such topics as the controller, in conjunction with the auditor, deems necessary, but shall at a minimum include: (1) Sufficient detail to allow the exchange of information among city and county offices with the auditor's office and the office of finance and management, and between the auditor's office and the office of finance and management; (2) Timeframes for the processing of accounts, payroll, distributions, budgets, financial reports, and purchases; (3) Procedures for preparing financial reports; and (4) Procedures for administering time keeping and payroll functions. Upon initial establishment and subsequent revisions, these rules and methods of accounting shall be filed with the clerk of the council. The rules and methods of accounting shall be binding upon all offices, agencies, and departments that submit budget estimates to the office of finance and management under IC 36-3-6-4(f). (G.O. 2, 1993, § 1; G.O. 73, 2005, § 13; G.O. 71, 2008, § 5; G.O. 44, 2009, § 4; G.O. 63, 2009, § 5; G.O. 19, 2010, § 6)

Source: Consolidated City of Indianapolis and Marion County, Revised Code (Municode Library, library.municode.com)URL: https://library.municode.com/in/indianapolis_-_marion_county/codes/code_of_ordinances?nodeId=TITIORAD_CH202MAOF_ARTIIOFFIMA_S202-203POOFFIMAFetched: 10/27/2026