CONTRACT ADMINISTRATION AND OVERSIGHT; CONTRACT EXECUTION

Jacksonville Ordinance Code tit. III, ch. 21, pt. 4

in effect

Jacksonville Ordinance Code § 21.401 Contract administrator; contract risk assessment program.

Sec. 21.401. - Contract administrator; contract risk assessment program. Department directors and/or chief executive officers/executive directors of using agencies shall assign a departmental or agency employee (for purposes of this Section the "contract administrator"), to certain contracts identified by the Office of Inspector General as high-risk contracts. The Chief Administrative Officer or designee, in consultation with the Office of Inspector General, shall develop a contract risk assessment program, which among other things identifies key high-risk contract factors, for using agencies in the administration and oversight of high-risk contracts. The contract administrator shall be responsible and accountable for the administration and oversight of high-risk contracts, ensuring that the contract deliverables are met, and the City's payment of invoices are justified. For purposes of this Section the term "contract deliverables" shall mean matters regarding the project scope and consistency with appropriation purposes and limitations, project time limits and scheduling compliance, project milestones, product and performance delivery, review dates, plan updates, and contract renewal evaluation. (Ord. 2023-20-E, § 5)

Jacksonville Ordinance Code § 21.402 Contract administrator training.

Sec. 21.402. - Contract administrator training. The Chief of Procurement, City Ethics Director, and Inspector General, or designees, shall provide training annually to using agencies regarding procurement methods and procedures, ethics in public contracting, contract risk assessment program, contract administration and oversight, and the contract administration certification program administered by the Chief of Procurement. (Ord. 2023-20-E, § 5)

Jacksonville Ordinance Code § 21.403 Employee disclosure of personal and business relationships.

Sec. 21.403. - Employee disclosure of personal and business relationships. A City employee performing, or participating in, the administration, oversight, and approval of payment of a City contract made pursuant to this Code shall, prior to performing, or participating in, City contract administration, oversight, and approval of payment duties regarding a City contract, disclose in writing to their department head, division chief, or other comparable supervisory personnel, all current or former personal and business relationships with the contractor, its officers, employees, and agents on a disclosure form developed by the City Ethics Office. Such disclosure form shall include a definition of "current or former personal and business relationships". The applicable department head, chief, or other comparable supervisory personnel shall review and approve such written disclosures in consultation with the City Ethics Office. (Ord. 2023-20-E, § 5)

Jacksonville Ordinance Code § 21.404 Contract execution.

Sec. 21.404. - Contract execution. Unless otherwise prohibited by law or the Code, City contracts may be transmitted and executed in electronic form, which may include without limitation the use of electronic and digital programs, applications, or signatures (e.g., DocuSign and Adobe Acrobat, etc.). (Ord. 2023-20-E, § 5)

Source: City of Jacksonville, Ordinance Code and Charter and Related Laws (Municode Library, library.municode.com)URL: https://library.municode.com/fl/jacksonville/codes/code_of_ordinances?nodeId=TITIIIEXBR_CH21EXBRGE_PT4COADOVCOEXFetched: 10/27/2026