Houston Code of Ordinances § 2-1001 Facsimile signatures.
Sec. 2-1001. - Facsimile signatures.
The authorization by section 2-27 to cause documents to be executed, certified or endorsed with a facsimile signature shall extend to the officers shown below with respect to each corresponding category of documents (as shown in the same numbered provision as the title of the officer), but no such facsimile signature shall be valid unless all of the corresponding special requirements for validity of the facsimile signature (as indicated in the same numbered provision) are present.
Table 2-1001
Facsimile Signatures
Description of Documents | Officers | Special Requirements For Validity of Facsimile Signatures
(1) | Contracts and other written agreements, including but not limited to, compromise and settlement agreements, whether approved by city council or not, subject to the requirements of Article II, Section 19a of the Houston City Charter | Mayor, City Controller, Mayor Pro Tem, Vice Mayor Pro Tem | A, B, C
(2) | Purchase orders, service release orders, project release orders and month-to-month office equipment agreements, whether approved by city council or not, subject to the requirements of Article II, Section 19a of the Houston City Charter | Mayor, City Controller | A and D
(3) | Written acceptances on behalf of the city of certain deeds, dedications, easements or other instruments relating to real or personal property, as designated in section 2-201 of this Code | Mayor, Mayor Pro Tem, Vice Mayor Pro Tem | A
(4) | Letters of indefinite suspension | Mayor | A and B
(5) | Notices to contractors, including change orders approved by city council, contemplated by any contract document to be signed by the Mayor and the City Controller, Mayor, City Controller, Mayor Pro Tem, Vice Mayor Pro Tem | A and B
As used in Table 2-1001, the following symbols shall have the meanings set out below:
'A' Means that the facsimile signature is invalid unless, at the time it is affixed, there is on file an effective facsimile signature certificate that contains a likeness of the facsimile signature, the signature of the officer who has adopted it and a description of the documents to which the facsimile signature may be affixed.
'B' Means that the facsimile signature is invalid unless the facsimile signature is accompanied by the signature, which can include initials, of another person, as specified on the facsimile signature certificate, whose name and signature, in addition to the elements listed under 'A' above, are contained in an effective facsimile signature certificate on file at the time the facsimile signature is affixed.
'C' Means the facsimile signature is invalid unless the document to which it is affixed bears the embossed or electronic impression of the official seal of the city and an attesting signature of the city secretary or an assistant city secretary.
'D' Means that any imprinted facsimile signature of the Mayor or City Controller is invalid unless, in addition to the elements listed under 'A' above, the facsimile signature is accompanied by the signature of the purchasing agent.
(Code 1968, § 2-17; Ord. No. 82-266, § 1, 2-10-82; Ord. No. 82-1318, § 1, 8-24-82; Ord. No. 82-1829, § 1, 11-19-82; Ord. No. 85-2120, § 3, 12-10-85; Ord. No. 86-1252, § 28, 7-16-86; Ord. No. 93-931, § 3, 9-4-93; Ord. No. 94-1112, § 2, 10-19-94; Ord. No. 96-50, § 4, 1-17-96; Ord. No. 96-1248, § 3, 11-26-96; Ord. No. 97-415, § 2, 4-17-97; Ord. No. 00-184, § 2, 3-22-00; Ord. No. 01-1079, §§ 3, 4, 12-5-01; Ord. No. 04-497, § 2, 5-26-04; Ord. No. 04-672, § 3, 6-23-04; Ord. No. 08-20, § 3, 3-8-08; Ord. No. 2008-210, § 3, 3-12-08; Ord. No. 2020-320, § 7, 4-15-2020)