CONTRACTS, PROCUREMENT, PROPERTY AND RECORDS

Philadelphia Home Rule Charter art. VIII, ch. 2

in effect

Philadelphia Home Rule Charter § 8-200 Contracts.

§ 8-200. Contracts. (1) Except in the purchase of unique articles or articles which for any other reason cannot be obtained in the open market, competitive bids shall be secured before any purchase, by contract or otherwise, is made or before any contract is awarded for construction, alterations, repairs or maintenance or for rendering any services to the City other than professional services and, except as provided in subsection (5) below, the purchase shall be made from or the contract shall be awarded to the lowest responsible bidder and in conformity with any procedure established by the Procurement Department by regulation, designed to appropriately maximize accessibility by vendors, maximize transparency to the public, and minimize costs to the City; provided, however, that City Council may, by ordinance, prescribe bid preferences for businesses located in or doing business in Philadelphia, and provided further that Council may, by ordinance, regulate the process by which purchases and contracts not subject to the lowest responsible bidder requirement of this paragraph are awarded, and may require that contracts with agencies (as that term is defined in subsection 6-400(c) of this Charter) or with other entities include provisions obligating such agencies or entities to comply with any process established by Council under the authority of this subsection, except that such regulations may not require Council authorization of a contract unless Council authorization is required by some other provision of this Charter. 261 (2) Except as authorized by Section 8-200(2.1) and 8-200(4), if any purchase or contract required to be awarded to the lowest responsible bidder involves an expenditure of more than seventy-five thousand dollars ($75,000), which amount shall be adjusted every fiscal year as rounded to the nearest one thousand dollars ($1,000) to reflect the percentage change in the most recently published Consumer Price Index for All Urban Consumers (CPI-U) All Items Index, Philadelphia, Pennsylvania, United States Department of Labor, Bureau of Labor Statistics, the following procedure shall be applicable: 262 (a) The Procurement Department shall advertise for sealed bids (which may include, at the discretion of the Department, electronic submission of bids, so long as appropriate safeguards are in place to protect against premature disclosure) at least once a week for two weeks in one of the three newspapers having the largest paid circulation in the City and in such other newspapers as it deems necessary. Council may by ordinance adopted by a vote of two-thirds of all of its members specify different or additional methods by which the Department shall provide notice of contracts available for bids, in accordance with applicable law. Any such ordinance may include a requirement that notice be posted on the City's official website. The Department shall require bid security in an appropriate form and amount which shall be stated in the specifications to accompany all bids unless a bidder has filed an annual bid bond in excess of such amount. 263 (b) After the time specified for bid closing, bids shall publicly be opened and tabulated in the presence of a representative of the City Controller. At its discretion, and in lieu of sealed bids, the Department may provide for competitive electronic auction bidding under which (i) bids are submitted electronically at the time and in the manner designated in the invitation to bid; (ii) during the auction, only such information regarding the prices bid as the Department determines is likely to result in the lowest price to the City is disclosed to other bidders; (iii) bidders have the opportunity to reduce their prices during the auction; and (iv) at the conclusion of the auction, the name of each bidder and the lowest price it submitted are made available for public inspection. Whether or not the Department utilizes competitive electronic auction bidding, the Department may reject all bids if it shall deem it in the interest of the City so to do. Otherwise the contract shall be awarded to the lowest responsible bidder. (c) Within ten days after the award of a contract, the successful bidder shall furnish such performance security and, where appropriate, payment security, as the Department may require, containing such terms as the Department and the City Solicitor shall require. (d) The contract shall be in writing and shall be executed in behalf of the City by the Procurement Department but only after it has been approved as to form by the City Solicitor and as to availability of funds under the budget and appropriations by the City Controller and the Director of Finance. The Department may permit the contract to be executed electronically, in a manner approved by the Law Department. The contract shall contain a provision that in the performance of the contract the contractor will not discriminate nor permit discrimination against any person because of race, color, religion, ancestry, national origin, sex, gender identity, sexual orientation, age or disability. 264 (e) The Procurement Department may in its discretion, permit a bidder to file an annual bond, or other security acceptable to the Department, to cover bids that may be made by, or the performance of contracts that may be awarded to, such bidder during an annual period. Such security shall be in such an amount as the Department may determine and may be increased from time to time, as the Department may require, in order to keep it commensurate with the bids made or contracts awarded during the annual period. (2.1) In lieu of compliance with Section 8-200(2), the Procurement Department may establish a procedure for the award of contracts to or the purchase from businesses located or doing business in Philadelphia, as defined by ordinance, subject to the following: 265 (a) The purchase or contract requires an expenditure of less than $100,000, which amount shall be adjusted every fiscal year, as rounded to the nearest one thousand dollars ($1,000), to reflect the percentage change in the most recently published Consumer Price Index for All Urban Consumers (CPI-U) All Items Index, Philadelphia, Pennsylvania, United States Department of Labor, Bureau of Labor Statistics. (b) The contract is not for the erection, remodeling or alteration of, or addition to, any building or structure. (c) All applicants for the contract have submitted such bid security or annual bond as the Procurement Department determines is sufficient. (d) For contracts or purchases involving an expenditure in excess of the amount set forth at Section 8-200(2), as adjusted: compliance with subsections (c) (security), (d) (contract) and (e) (bond) of Section 8-200(2). (3) Contracts may be made for the leasing of real estate and for personal property to be supplied or services to be rendered over a period of more than one year only when permitted by ordinance. Otherwise no contract shall be binding upon the City unless there is an appropriation available for its payment. When the term of a contract exceeds four years, there shall be inserted a clause reserving to the City the right to terminate it at the option of the City at any time after the expiration of four years without liability to the other party for damages or loss of profits which would have been realized had the contract not been terminated. The limitations of this paragraph shall not apply to any contract entered into between the City and any authority. (4) In lieu of compliance with Section 8-200(1) and 8-200(2), the Procurement Department may participate in a cooperative arrangement with the procurement office of any public agency for the joint procurement of any services, supplies, equipment or construction, or may utilize contracts of a public agency, upon certification by the Procurement Commissioner and the Director of Finance that the use of such an arrangement or contract is very likely to result in a lower total cost to the City than the use of procurement procedures otherwise authorized or mandated for such a procurement by this section and the basis for such determination; and that the public agency conducts the procurement pursuant to its own standard procedures in such a manner as to invite competition, guard against favoritism and corruption, and secure the lowest practicable price. The resulting City contract shall comply with all otherwise applicable ordinances, except and to the extent the Commissioner, after consultation with the Law Department, certifies that compliance is impracticable; and that entry into the contract, as opposed to a contract under subsection (2) of this section, is unlikely to have a material impact on the City's ability to meet Annual Participation Goals established pursuant to Section 6-109(b). For purposes of this subsection, "public agency" shall mean any federal, State, or municipal government agency or any authority, school district or public college or university, or any consortium of such entities. Certifications required by this subsection shall be within the sole discretion of the designated officers and shall not be subject to further review. Nothing in this subsection (4) is intended to apply to the making of any professional services contract. 266 (5) In lieu of awarding a contract to the lowest responsible bidder, the Procurement Department may award a contract to the responsible bidder whose proposal provides the City with the best value, but only when the Procurement Commissioner has determined in writing that award to the lowest responsible bidder may not yield the best value to the City because the goods, construction, alterations, repairs, maintenance or other services that are the subject of the award have qualitative characteristics that make them better suited to an open, competitive solicitation of proposals. Such characteristics may include the integration of technical or professional service elements, quality differences among proprietary products and services, incorporation of City contracting objectives, including but not limited to, participation in City contracts by disadvantaged business enterprises pursuant to Article 6-109 of this Charter (related to participation goals), or other attributes that make price alone a poor indicator of best value. In such instances, the award of the contract shall be subject to any applicable process established by City Council pursuant to subsection (1), above, applicable generally to contracts not subject to the lowest responsible bidder requirement; and the awarding decision shall be made according to criteria established by the Procurement Department by regulation. For contracts involving an expenditure in excess of the amount set forth in subsection (2), above, as adjusted, the applicable criteria shall be set forth in any solicitation for proposals. 267 ANNOTATION Sources: See Act of June 25, 1919, P.L. 581, Article XX; the Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Sections 2408 - 2410, as amended; Purchasing Laws for State, County and City Governments (1941) pp. 26 et seq. Purposes: 1. Competitive bidding is required as a rule to assure the City's obtaining its purchases and letting its contracts at the lowest prices. However, since the bidder submitting the lowest bid may by experience, reputation or resources not be capable of the performance required, the lowest bidder must also be a "responsible" bidder within the meaning of that term as established by many judicial decisions. 2. Unique articles and other articles which cannot be obtained in the open market are not subject to the requirement of competitive bidding. Obviously they are not articles as to which a best competitive price may be obtained. Nor are contracts for professional services subject to the competitive bidding requirement for there is a personal, intangible quality involved in the rendition of such services which would be lost sight of if such contracts had to be awarded to the lowest bidder. 3. Although purchases and contracts are as a rule subject to the requirement of competitive bidding, only contracts in an amount above $2,000 are subject to the procedure detailed in subsection (2). Contracts below this amount bulk so large in number that to make them subject to subsection (2) would be economically prohibitive. 4. Subsection (2) seeks to obtain by the requirement for newspaper advertising the widest practicable solicitation of bids; to protect the interests of the City through requirements for certified checks accompanying bids, bid, performance, labor and materials bonds written contracts and the right of the City to reject all bids; to protect the interests of bidders and of the City through sealed bids and the opening and tabulation of such bids publicly and in the presence of a representative of the City Controller; and by requiring a non- discriminatory practices provision in all contracts, to effectuate the policy of the Charter, that City funds shall not be used to promote practices of discrimination because of race, color, religion or national origin. 5. Long term contracts may at times be advantageous to the City. However, appropriations are made only for periods of one year. Accordingly contracts to run beyond a year must be authorized by Council and thereafter Council is bound to make appropriations for payment (see Section 2-309); in all other cases, a contract is not binding on the City unless there are funds appropriated in advance for its payment. 6. With the stated exception, in contracts extending beyond four years, a right in the City to terminate without liability after four years must be reserved so that the next administration will at some point during its four year term be able to terminate, should there be a sound reason for such action. Notes 261 | Amended by approval of the voters at the election held on November 4, 2003 and certified on December 1, 2003. See Bill No. 030098 (approved May 15, 2003); Resolution No. 030106 (adopted May 1, 2003). Amended by approval of the voters at the election held on November 8, 2005 and certified on November 28, 2005. See Bill No. 040771-A (approved June 9, 2005); Resolution No. 050428 (adopted May 26, 2005). Amended by approval of the voters at the election held on May 16, 2017, and certified on June 6, 2017. See Bill No. 160971 (approved December 20, 2016); Resolution No. 160981 (adopted December 8, 2016). Amended by approval of the voters at the election held on November 5, 2019, and certified on November 20, 2019. See Bill No. 190290 (approved June 26, 2019); Resolution No. 190299 (adopted June 13, 2019). 262 | Amended by approval of the voters November 1991. See Bill No. 1080 (approved April 17, 1991); Resolution No. 946 (1991). Amended by approval of the voters at the election held on November 4, 2003 and certified on December 1, 2003. See Bill No. 030115 (approved May 29, 2003); Resolution No. 030119 (adopted May 8, 2003). Pursuant to subsection 8-200(2), the Procurement Commissioner on July 22, 2008, effective August 1, 2008, certified a new bidding threshold of thirty thousand dollars ($30,000); and on July 19, 2013, effective August 1, 2013, certified a new bidding threshold of thirty-two thousand dollars ($32,000); and on July 26, 2018, effective August 1, 2018, certified a new bidding threshold of thirty-four thousand dollars ($34,000). Amended by approval of the voters at the election held on November 2, 2010 and certified on November 22, 2010. See Bill No. 100334 (approved June 30, 2010); Resolution No. 100342 (adopted June 10, 2010). Amended by approval of the voters at the election held on May 16, 2017, and certified on June 6, 2017. See Bill No. 160971 (approved December 20, 2016); Resolution No. 160981 (adopted December 8, 2016). Amended by approval of the voters at the election held on November 5, 2019, and certified on November 20, 2019. See Bill No. 190290 (approved June 26, 2019); Resolution No. 190299 (adopted June 13, 2019). 263 | Amended by approval of the voters at the election held on May 19, 2009, and certified on June 3, 2009. See Bill No. 090171 (approved April 1, 2009); Resolution No. 090179 (adopted March 26, 2009). 264 | Amended by approval of the voters at the election held on November 2, 2010 and certified on November 22, 2010. See Bill No. 100335 (approved June 30, 2010); Resolution No. 100343 (adopted June 10, 2010). 265 | Added by approval of the voters at the election held on November 5, 2019, and certified on November 20, 2019. See Bill No. 190290 (approved June 26, 2019); Resolution No. 190299 (adopted June 13, 2019). 266 | Added by approval of the voters at the election held on November 4, 2003 and certified on December 1, 2003. See Bill No. 030342 (approved September 17, 2003); Resolution No. 030359 (adopted September 11, 2003). Amended by approval of the voters at the election held on November 2, 2010 and certified on November 22, 2010. See Bill No. 100334 (approved June 30, 2010); Resolution No. 100342 (adopted June 10, 2010). 267 | Added by approval of the voters at the election held on May 16, 2017, and certified on June 6, 2017. See Bill No. 160971 (approved December 20, 2016); Resolution No. 160981 (adopted December 8, 2016).

Philadelphia Home Rule Charter § 8-201 Concessions.

§ 8-201. Concessions. All concessions granted by any officer, department, board or commission of the City for the sale of products or the rendition of services for a consideration on City property (whether such concession is granted by the execution of a concession contract, a lease, a license, or otherwise) shall be awarded by the Procurement Department only pursuant to the specifications of such officer, department, board or commission after competitive bidding and to the highest responsible bidder or to the bidder whose proposal provides the City with the best value, in a manner similar to that required by, and subject to the criteria set forth in, the preceding section relating to contracts for procurement involving an expenditure of more than twenty-five thousand dollars ($25,000), as adjusted. No concession with a term of more than one year, as defined in Section 2-309(1), including, but not limited to, any concession granted by the Department of Commerce under Section 4-500(b) or by the Department of Aviation under Section 4-2700, 269 shall be granted without Council authorization by ordinance. ANNOTATION Sources: No specific source. Purposes: City concessions may be valuable contract rights and to protect the interests of the City, competitive bidding and the following of the procedure detailed in Section 8-200(2) are required in the making of awards of such concessions. This section applies to City officers and agencies, including boards and commissions such as the Board of Trade and Conventions and the Fairmount Park Commission. But such officers or agencies may specify the qualifications a bidder must meet for as a rule they are primarily responsible for the management of the premises on which the concession is to be let. Law Department Note (2009): Fairmount Park Commission was reconstituted by amendment approved November 4, 2008. See Footnote to Section 3-905. Notes 268 | Amended by approval of the voters at the election held on November 4, 2003 and certified on December 1, 2003. See Bill No. 030115 (approved May 29, 2003); Resolution No. 030119 (adopted May 8, 2003). Amended by approval of the voters at the election held on November 8, 2005 and certified on November 28, 2005. See Bill No. 040771-A (approved June 9, 2005); Resolution No. 050428 (adopted May 26, 2005). Amended by approval of the voters at the election held on May 16, 2017, and certified on June 6, 2017. See Bill No. 160971 (approved December 20, 2016); Resolution No. 160981 (adopted December 8, 2016). Amended by approval of the voters at the election held on November 8, 2022, and certified on December 4, 2022. See Bill No. 220187 (approved July 6, 2022); Resolution No. 220197-A (adopted June 23, 2022). See Charter subsection A-200(24) for effective date. 269 | Enrolled resolution read "... under Section 4-500(b) or or by the Department of Aviation under Section 4-2600..."; corrected by Code editor.

Philadelphia Home Rule Charter § 8-202 Procurement and Building Construction.

§ 8-202. Procurement and Building Construction. Except as otherwise provided in this charter, it shall be unlawful for any department, board or commission of the City or for any officer, board, commission or other governmental agency whose purchases are paid for with funds from the City Treasury, to purchase or contract for any personal property or any printing, engraving or publication of any kind or character, or to enter into any contract for which competitive bidding is required, except through the Procurement Department. It shall likewise be unlawful for any such officer, department, board, commission or agency to contract for the services of a public utility company, or for bonds or insurance of any kind or description, or to subscribe to publications except through the Procurement Department, or to erect, remodel, alter or add to any building except through the Department of Public Property. This section shall not apply to the purchase of books, prints, manuscripts, curios and specialties for libraries and museums, and animal and plant-life for aquariums, zoological and horticultural gardens. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Sections 507 and 508, as amended, and 509. Purposes: This section implements the provisions of this Charter centralizing building, construction and procurement functions. See Sections 5-900 and 6-500. It applies to City agencies, Council, County agencies and any other governmental agency whose building, construction, or procurement requirements are paid for with funds from the City Treasury.

Philadelphia Home Rule Charter § 8-203 Disposition of Unserviceable Personal Property.

§ 8-203. Disposition of Unserviceable Personal Property. Whenever any personal property of the City shall no longer be of service to the City or to the officer, department, board or commission of the City or any other governmental agency in whose possession it is, it shall be the duty of the officer, department, board, commission or agency to turn such property over to the Procurement Department for disposition. "Unserviceable property" shall not include products manufactured, grown, or raised by any department, board or commission, or by the inmates or patients of any City institution, or timber, stone, minerals, or other materials taken from any property of the City. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Section 510. Purposes: This section implements Section 6-500(d). As to agencies to which it applies, see preceding Annotation.

Philadelphia Home Rule Charter § 8-204 Acceptance of Gifts or Donations.

§ 8-204. Acceptance of Gifts or Donations. Every department, board and commission, may accept on behalf of the City gifts or donations of money, securities, or other personal property which, or the income of which, shall be useful in connection with the work of such department, board or commission, or for the benefit of the inmates or patients of any City institution administered by such department, board or commission. A department, board or commission shall not accept any gift of real estate or any interest in real estate without specific authority from the Council so to do. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Section 513. Purposes: The acceptance of gifts or donations by City agencies on behalf of the City is authorized so that offers of gifts may be readily accepted. The consent of Council is required in the case of gifts of interests in real estate for such offers may involve extensive obligations upon the part of the City, once they are accepted.

Philadelphia Home Rule Charter § 8-205 Sale of Real Estate and Grants of Rights of Way or Other Rights over or in Real Estate.

§ 8-205. Sale of Real Estate and Grants of Rights of Way or Other Rights over or in Real Estate. A department, board or commission shall not sell or exchange any real estate belonging to the City or grant any license, easement, right of way, or other interest over or in such real estate without specific authority from the Council so to do. In deeds of land made by the City, appropriate restrictions may be imposed, including a restriction requiring that the design and location of structures to be altered or erected thereon be first approved by the Art Commission. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Section 514, as amended; Act of June 25, 1919, P.L. 581, Article II, Section 11(e). Purposes: The consent of Council is required before any interest in land may be transferred because of the value of such interests. The power of the City to impose restrictions in deeds of land made by it is intended as a means for facilitating planned City development, extending the powers of the Art Commission in appropriate circumstances, and for enabling the City to impose deed restrictions of any kind when otherwise appropriate or desirable.

Philadelphia Home Rule Charter § 8-206 Effect of Physical Development Plan.

§ 8-206. Effect of Physical Development Plan. No public way, ground or open space, or building or structure paid for in whole or in part with funds from the City Treasury, or of a public utility for which a franchise is necessary from the City, shall be developed, improved or constructed unless recommendations of the City Planning Commission as to location and size pursuant to the Physical Development Plan shall have been first requested and obtained. If the Commission fails to make its recommendations within thirty days, its approval shall be presumed. ANNOTATION Sources: Model City Charter (1941), Section 132; New York City Charter, 1938, Section 199. Purposes: This section gives effect to the Physical Development Plan of the City. See Annotation to Section 4-600 [renumbered to subsection 4-604(a)].

Philadelphia Home Rule Charter § 8-207 Art Commission Approval.

§ 8-207. Art Commission Approval. (1) No work of art shall be acquired by any department, board or commission, or erected or placed in or upon or allowed to extend over any building, street, stream, lake, park, or other public place belonging to or under the control of the City, or removed, relocated or altered in any way without approval first obtained from the Art Commission. (2) No construction or erection requiring the approval of the Art Commission shall be contracted for by any officer, department, board or commission without approval first obtained from the Art Commission. (3) Nothing requiring the approval of the Art Commission shall be changed in design or location without its approval. ANNOTATION Sources: Act of June 25, 1919, P.L. 581, Article II, Section 11(d) and (e). Purposes: Provisions of the 1919 Charter are continued. See Section 5-903 [renumbered to Section 4-606].

Philadelphia Home Rule Charter § 8-208 Maintenance and Use of Automobiles and Other Vehicles.

§ 8-208. Maintenance and Use of Automobiles and Other Vehicles. All automobiles and other vehicles purchased for the proper conduct of the business of the several departments, boards and commissions shall be maintained by or under the supervision of the Department of Fleet Services. The use of automobiles and other vehicles by officers and employees shall be subject to the rules of the Administrative Board. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177. Section 515. Purposes: This section implements Sections 5-900(b) and 4-300(3)(b). Notes 270 | Amended by approval of the voters at the election held on November 2, 2021, and certified on November 22, 2021. See Bill No. 200075 (approved July 15, 2021); Resolution No. 200079 (adopted June 17, 2021). See Charter subsection A-200(19) for effective date.

Philadelphia Home Rule Charter § 8-209 Maintenance and Repair of Buildings and Other Real Estate.

§ 8-209. Maintenance and Repair of Buildings and Other Real Estate. The Department of Public Property shall itself, or by contract, keep clean and presentable, maintain and repair all City buildings and grounds except that with the approval of the Managing Director any department, board or commission may perform such services itself as to any building and grounds which it occupies exclusively. Any repairs constituting the remodeling of a building or a part thereof shall be performed in accordance with the provisions of this charter on the construction of new buildings or the remodeling or alteration of existing buildings. ANNOTATION Sources: No specific source. Purposes: This section implements Section 5-900(a).

Philadelphia Home Rule Charter § 8-210 Publications.

§ 8-210. Publications. No department, board or commission shall publish or distribute to the public any printed matter, map or document except through the Procurement Department, unless that Department shall have consented to the direct publication or distribution of such printed matter, map or document by such department, board or commission. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Section 521. Purposes: This section implements Section 6-500(b).

Philadelphia Home Rule Charter § 8-211 Disposition of Records.

§ 8-211. Disposition of Records. Whenever any office, department, board or commission shall have an accumulation of records which are not needful or useful in the transaction of its current or anticipated future work and which date back a period of more than four years, it shall be the duty of the head of such office, department, board or commission to submit to the Administrative Board and the Department of Records a report of that fact, accompanied by a concise statement of the condition, quantity and character of such records. If the Administrative Board shall be of the opinion that such records or any part thereof are not needed or useful in the transaction of the current or anticipated future work of such office, department, board or commission, the Department of Records shall determine whether any of such records are of historical or archival value to the City, and shall take over for preservation in the archives of the City any records which have such value. The remainder shall be turned over to the Procurement Department which shall dispose of it in accordance with the rules promulgated by the Department of Records for the disposition of records. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Section 524, as amended. Purposes: To maintain all old City records entails the wasteful expenditure of money and facilities. However, they should not be disposed of except pursuant to an orderly procedure which will safeguard the interest of the City in records which may be needed for current or anticipated future work and which may be of archival value. See Annotations to Sections 4-300(1)(f), 5-1101(a)(5) and (d), 6-500(d) and 8-203.

Philadelphia Home Rule Charter § 8-212 Microfilm or Other Reproduction Records.

§ 8-212. Microfilm or Other Reproduction Records. Any officer, department, board or commission, with the approval of the Commissioner of Records, may have microfilm or other reproductions made of any records for the purpose of protecting and safeguarding the originals of such records or for the purpose of conserving filing space; and such microfilm or other reproductions shall, whenever possible, be used in place of the originals. In any case where the originals are microfilmed or otherwise reproduced under the provisions of this section for the purpose of conserving filing space, the department, board or commission may have such records disposed of in accordance with the preceding section. ANNOTATION Sources: The Administrative Code of 1929, Act of April 9, 1929, P.L. 177, Section 525, as amended. Purposes: Reproducing records by microfilming or other reproduction scale-reducing methods is a means for conserving record storage space and preserving original records of value. However, expert advice and uniform practices are desirable for such purposes. See Annotations to Sections 5-1101(a)(4) and 8-211. _______________

Source: City of Philadelphia, The Philadelphia Code and Home Rule Charter (American Legal Publishing, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-265715Fetched: 10/27/2026