§ 22.3008 — Invitations to Bid, Requests for Qualifications and Proposals

§ 22.3008 Invitations to Bid, Requests for Qualifications and Proposals

(a) An invitation to bid shall be issued for contracts to be awarded on the basis of lowest bid. The invitation to bid shall include specifications that describe the public works, material, supplies, equipment, services, consultants, or insurance with sufficient particularity to allow for competitive bidding and evaluation. The specifications shall also describe the functions and performance that are required and any applicable operational limitations or parameters. (b) A request for proposals shall be issued for contracts to be awarded on a basis other than lowest bid. The request for proposals shall include specifications that describe the public works, material, supplies, equipment, services, consultants or insurance with sufficient particularity to allow for competitive bidding and evaluation. The specifications shall also describe the functions and performance that are required and any applicable operational limitations or parameters. The request for proposals shall include a description of the evaluation criteria and the process the City will use to determine the winning proposal. (1) The City may negotiate the terms of a contract with the winning bidder based on the request for proposals and bidder’s proposal, or award the contract without further negotiation. Ch. Art. Div. 2 2 30 9 (2) For requests for proposals that do not require the bidder to propose a contract price, if the City and the winning bidder fail to agree on a price, the City may reject the winning bidder’s proposal and enter into negotiations with the bidder with the next best proposal. (c) The City may issue a request for qualifications or other document to determine the interest of potential bidders or to shortlist or prequalify the field of bidders eligible to submit bids or proposals.

(Retitled to “Issuance of Specifications for Contracts Requiring Bidding” and amended 9–3–2002 by O–19095 N.S.) (Renumbered from former Section 22.3009, retitled to “Invitations to Bid, Requests for Qualifications and Proposals” and amended 4-23-2012 by O-20148 N.S.; effective 5-23-2012.)