§ 20-56 — Competitive selection process

Sec. 20-56. - Competitive selection process.

(a) General: Contracts for the construction, reconstruction or remodeling of general public improvements not let by award to the lowest, responsive, qualified bidder, may be let through an alternative competitive selection process where the manager of transportation and infrastructure determines, in the manager's discretion, that the city's best interests are served by the use of such an alternative competitive selection process. Subject to any requirements and limitations provided for in this section, the manager of transportation and infrastructure shall be responsible for determining and administering the competitive selection process and project delivery method appropriate for construction of each such improvement. (b) Contractor selection: If not let by award to the lowest, responsive, qualified bidder, the competitive selection process employed by the department of transportation and infrastructure shall be accomplished by means of a fair, open and free competition. At a minimum, any competitive selection process shall include the following: (1) A written solicitation adequate to notify potential qualified contractors, subcontractors and suppliers of the nature of the work opportunity, including a general description of the contemplated scope of the project work, the anticipated method of project delivery, a recitation of the significant standards and legal and technical requirements applicable to the project work, and a description of the anticipated form of construction services contract or agreement; (2) A written description of the competitive selection procedure the department of transportation and infrastructure will utilize to award a contract for the project work; such description to include: a recitation of any responsiveness requirements applicable to each submission, a listing of the significant selection procedure milestones and deadlines impacting submissions, a description of the minimum qualifications required, including all applicable prequalification rules and regulations, and a discussion of any other requirements necessary to deliver a complete and responsive submission to the department's solicitation; (3) A written statement of the criteria and other factors to be used by the department of transportation and infrastructure in evaluating each responsive submission; such evaluation factors shall include, but shall not be limited to: proposed fees (including general conditions and markup), expenses or cost saving considerations, as appropriate to each project; ability of professional personnel; past performance on similar projects; ability to meet time and budget requirements; recent, current, and projected workloads of the firm; and as applicable, the concept of the project. The statement will also include a brief narrative describing the review, evaluation, selection and, as applicable, the contract negotiation process; and (4) A written notification of selection, ranking for negotiation or rejection issued to each entity making a submission in response to the department's solicitation. In undertaking any such competitive selection process for construction services, the manager of the department of transportation and infrastructure's right to reject any or all submissions is reserved.

(Ord. No. 388-01, § 1, 5-14-01; Ord. No. 39-20, § 36, 2-3-20)