§ 202-210 — Space allocation and real estate advisory committee

Sec. 202-210. - Space allocation and real estate advisory committee.

(a) The space allocation and real estate advisory committee is hereby established (b) The mission of the space allocation and real estate advisory committee is to protect taxpayers by reviewing the space needs of all city and county departments and agencies and making recommendations to the mayor, the council, and county elected officials regarding: (1) The more efficient use of city and county-owned properties; (2) The acquiring of additional properties through lease or purchase; and (3) The disposal of unneeded properties through lease, sale or transfer. For purposes of this section, the term "properties" means real estate used or to be used by city or county departments or agencies for office space, storage space or departmental or agency operations. (c) The space allocation and real estate advisory committee shall be composed of seven (7) members, as follows: (1) The city controller; (2) The general manager of the Indianapolis-Marion County Building Authority; (3) One member of the majority party of the city-county council, selected by the council president; (4) One member of the minority party of the city-county council, selected by the council minority leader; (5) One judge of the Marion Superior Court, to be selected by the court's executive committee; (6) One county commissioner, to be selected by the county commissioners; and (7) The director of the department of metropolitan development. The mayor shall name the chair of the committee from among the voting members. A committee member may designate a proxy to attend committee meetings. In addition to voting members, the director of real estate for the office of finance and management and the chief financial officer of the city-county council shall serve as ex-officio non-voting members. (d) After its initial meeting, the committee shall meet upon the call of its chair or a majority of its voting members, but there shall be at least six (6) meetings per year. Four (4) voting members of the committee shall constitute a quorum. (e) The committee's duties and responsibilities include the following: (1) Review the current space needs and anticipated future space needs of all city and county departments and agencies; (2) Make recommendations to the mayor, the council, and county elected officials regarding alternative uses for existing city and county-owned properties that may be more efficient; (3) Make recommendations to the council on the need for city and county departments and agencies to lease properties in accordance with IC 36-1-10-7; (4) Make recommendations to the mayor, the council, and county elected officials on whether it is necessary or desirable to acquire additional properties through lease or purchase, and if so, what the fundamental terms and conditions should be; and (5) Make recommendations to the mayor, the council, and county elected officials on whether it is necessary or desirable to dispose of properties through lease, sale or transfer, and if so, what the fundamental terms and conditions should be. (f) City and county entities will share information and cooperate with the committee, including, without limitation, permitting personnel to meet with committee members and appear before the committee. (g) The meetings and records of the committee shall be subject to the Indiana open door and public records statutes. (h) This section does not apply to leases with a value of less than ten thousand dollars ($10,000) per year, or purchase or sales of less than ten thousand dollars ($10,000).

(G.O. 65, 2016, § 1)