§ 2-11-5 — INFORMATION MANAGEMENT PROGRAM

§ 2-11-5 - INFORMATION MANAGEMENT PROGRAM.

The information management program must: (1) comply with the Local Government Records Act; (2) to the extent practicable, standardize records management practices among City departments; (3) in cooperation with the information governance committee, establish guidelines for the implementation of the records control schedule; (4) establish training requirements for department information administrators and department information management team members; (5) establish guidelines for City information technology systems and services to ensure that the systems and services create, store, manage, protect, preserve, dispose of, and provide access to records and information in compliance with the information management program; (6) establish guidelines for the transfer of records and information when a function is transferred from one department to another department; (7) establish guidelines for the destruction of records and information, including the information that must be maintained in a destruction log; (8) establish procedures for the suspension of destruction of records or information as allowed by Section 2-11-10 (Destruction or Disposition of Records or Information); (9) improve the efficiency of information management; (10) enable the city clerk to perform the duties prescribed by this chapter; (11) establish guidelines and eligibility criteria for transferring records to microfilm, or to an electronic or digital format, including guidelines for the disposition of records that have been transferred; (12) establish guidelines to ensure adequate protection of the essential records and information of the City, including a disaster recovery plan for records and information; (13) regulate the operations and use of the records center serving as the depository of inactive physical records with continuing value to the City, except records that have been transferred to the Austin History Center for preservation as historical records; and (14) establish guidelines to ensure the preservation of long-term or permanent physical and digital records of the City in cooperation with the Austin History Center.

Source: Ord. No. 20141120-015, Pt. 1, 12-1-14; Ord. No. 20190919-017, Pt. 6, 9-30-19.