§ 21-1212. Required Reporting.
(1) Powers and Duties. The Commission shall have the power and duty to facilitate the public release of information related to officer misconduct, internal investigations, and the disciplinary process, to the extent permitted by applicable law, in order to improve transparency and communication between the community and the Police Department and foster the prevention and reduction of crime, including police misconduct. In carrying out this responsibly, the Commission shall prioritize the importance of community engagement in the administration of criminal justice in the City.
(2) Reporting by Commission.
(a) The Commission shall submit its first annual, written report to the Mayor, City Council and the public within eighteen (18) months of the City Council’s confirmation of the first Board of Commissioners. The Commission’s subsequent reports shall be submitted annually on or near the anniversary of that date. The Commission shall also present its annual report to the Committee on Public Safety annually, at a date of the Chair’s choosing. 47.8
(b) The Commission shall issue an annual report to the Mayor, the City Council, and to the public to the extent permissible by law. The annual report shall include a detailed summary of the Commission's activities during the year, detailed summaries of the Police Commissioner's, the City Solicitor's, and Department of Labor's reports to the Commission, the Police Commissioner's annual performance review, and shall include the following information:
(.1) A summary report for all investigations completed during the applicable time frame;
(.2) A summary of all activities undertaken related to community input, engagement, and outreach; and,
(.3) A detailed annual statistical analysis designed to explain to the public the Commission's work. Wherever possible, the Commission must aggregate the data by investigative category and the demographics of the involved citizen and Department members. The analysis shall include, but is not limited to, data related to the following:
(.a) Total number of complaints against police, that have been received by the Commission broken down as follows: (i) citizen complaints against police, (ii) department employee complaints, (iii) combined complaints against police; 47.9
(.b) Total number of (i) investigations of individual officers conducted by the Commission; (ii) investigations referred to the Department for discipline by the Commission;
(.c) Total number and type of Commission investigations that (i) were opened by the Commission; (ii) remain open, (iii) that have been completed, (iv) that have been resolved by mediation;
(.d) Total number of investigative outcomes for investigations completed by the Commission aggregated by type of complaint;
(.e) Officer disciplinary recommendations aggregated by type of investigation, level of discipline, and the demographics of involved citizens and officers;
(.f) A compilation of the disciplinary recommendations made by the Commission and the corresponding action taken by Police Commissioner, aggregated by type of investigation and the demographics of involved citizens and officers;
(.g) Total number of firearm discharges, aggregated by the demographics of involved citizens and officers, and including whether injury or death resulted;
(.h) Total number of non-firearm weapon use, aggregated by type of weapon, demographics of involved citizens and officers, and including whether injury or death resulted;
(.i) Data regarding the racial, ethnic, and gender demographics of the citizens and officers involved in each investigation, as well as the area of occurrence by police district and police service area;
(.j) Analysis of investigations by type and outcome, including disciplinary and/or training recommendations by district, division or specialty unit;
(.k) A list of officers who have ten (10) or more complaints of misconduct within five (5) years of the reporting period, including the officer's name, badge number, unit of assignment, gender, race, date of appointment to the Department, and the number and types of complaints filed against the officer.
(c) All audits and surveys conducted by the Commission and all policy evaluations and recommendations proposed shall be released publicly five days after submission to the Department and published on the Commission's website where they shall remain permanently available. All data sets associated with each audit, survey, and policy evaluation and recommendation will be released publicly on the website of the Commission but will be appropriately redacted or aggregated if required by applicable law. The data sets will remain on the website in compliance with the record retention periods defined under the Charter.
(d) All final reports of the Commission shall be open to public inspection, except to the extent that information contained therein is exempted from disclosure by applicable law. Nothing in this ordinance will prevent the Commission from reporting information above and beyond what is required by the Pennsylvania Right to Know Law Act insofar as that information is not prohibited from publication by other applicable law.
(3) Nonpublic Database. The Commission shall maintain an internal database containing the complete complaint and disciplinary history for each officer. The database shall include, but is not limited to, the following for each officer, and shall be expanded to include any other relevant information:
(a) all police misconduct investigations;
(b) complete disciplinary history;
(c) all use of force reports;
(d) civil lawsuits and relevant trial and motion notes of testimony in criminal and civil cases;
(e) arbitration decisions; and,
(f) assignment histories.
(4) Public Database. The Commission shall maintain full administrative rights to an additional public electronic database that is independent from databases used by the Department. It shall maintain the data in a format that allows efficient exporting of data to the Commission's website in delimited machine-ready format for public inspection. The Commission shall redact the data sets in the public database to remove names and other identifying information of civilians; complainants, including Department employee complainants; and other information as the Commission deems appropriate. The database shall include the below information, if appropriate after the Commission's review, which shall be posted within thirty (30) days of its availability and updated every thirty (30) days, unless the Commission determines the posting of such information would threaten or compromise the integrity of an investigation:
(a) The following investigative information:
(.1) The complaint or investigation number;
(.2) The police district in which the complaint incident took place;
(.3) Location of incident reduced to hundred block;
(.4) Date and time of the incident;
(.5) Date the incident was reported to the Commission, the Department, or otherwise came to the Commission's attention;
(.6) Whether video of the incident exists;
(.7) A summary of the allegations;
(.8) The type of complaint or investigation;
(.9) Date the investigation was completed;
(.10) For each officer who is a subject of the investigation:
(.a) Initials of the officer;
(.b) If the complaint or investigation is sustained: name, badge number, and date of appointment to the Department;
(.c) Race, gender, age at the time of the incident ("Demographic Information");
(.d) Rank at the time of complaint;
(.e) On or off duty at time of incident;
(.f) Number of previous complaints or investigations against subject officer, delineated by type, within ten (10) years of incident;
(.g) Number of previously sustained complaints or investigations against subject officer, delineated by type, within ten (10) years of incident;
(.h) All misconduct category codes for the incident under investigation;
(.i) The Commission's or the Department's recommended outcome of the investigation, including whether the outcome was the result of mediation or whether the investigation was referred for mediation but was unsuccessful;
(.j) The Commission's or the Department's recommended discipline;
(.k) Discipline imposed by Police Commissioner;
(.l) The final outcome of the investigation;
(.m) The final discipline imposed;
(.n) If a PBI hearing takes place, the date of the hearing and the hearing transcript or a recording of the hearing;
(.o) Whether a grievance was filed;
(.p) If an arbitration took place: (i) the date of the arbitration hearing, if applicable, (ii) the result of the arbitration, (iii) the arbitrator's name, (iii) a copy of the arbitration decision, (iv) the hearing transcript or recording of the arbitration hearing;
(.q) A redacted copy of the Commission's investigative memo to the Police Commissioner or a redacted copy of the Police Commissioner's memo with investigative findings and recommended discipline in PDF or similar format;
(.r) A copy of any Police Commissioner's response to the Commission's recommended discipline; and
(.s) The civil complaint, disposition, and verdict or settlement amount, if applicable.
(.11) Demographic Information for each civilian involved in an incident under investigation, including all civilian complainants or civilian witnesses; and
(.12) Demographic Information for each department employee complainant involved in an incident under investigation.
(b) The following additional information, if available, regarding the investigation involves officer discharge or other use of a firearm, stun gun, Electronic Control Weapon (ECW)/Taser, or any other device, instrument, or object capable of inflicting pain or injury; all deaths of or serious bodily injuries to people that occur while they are detained by or in the custody of the Department; and incidents where an officer is involved in the death of another person, whether the officer is on or off duty:
(.1) The type of incident;
(.2) Type of weapon used;
(.3) Duration and/or number of times weapon used;
(.4) The Commission's investigation number and corresponding Department investigation number, if applicable;
(.5) For each shooting officer:
(.a) Make and model of weapon;
(.b) Number of shots fired;
(.c) The range at which the weapon was fired;
(.d) For ECW/Taser incidents, the duration that the device was deployed and the number of cycles;
(.e) Injuries sustained by any officer on the scene;
(.f) Each target or victim of the weapon;
(.g) If animal targeted, the type of animal targeted or victimized, and whether injury or death resulted;
(.6) Where a person is targeted or victimized, the Commission shall also post the individual's:
(.a) Demographic Information;
(.b) Any weapon possessed;
(.c) If the person was shot, the point at which any bullet impacted the subject;
(.d) Whether the person was injured;
(.e) Whether a person was killed.
(c) Subject to subsection (c)(.1) ("Department Objection") below, within thirty (30) days of the close of the Department's investigation, including, but not limited to, internal investigations related to police misconduct and discipline; citizen complaints against police; use of force reviews; police shooting investigations; all deaths of or serious bodily injuries to people that occur while they are detained or in the custody of the Department; and any other incidents where an officer is involved in the death of another person, whether the officer is on or off duty, the Commission shall post on its website all information identified under subsections (3)(a) and 3(b), above, for each investigation conducted by the Department.
(.1) Department Objection. If the Department objects to the posting of any information regarding its investigation being posted to the Commission’s website, the Department will note its objection with the Commission in writing within fifteen (15) days of the close of its investigation with the reasons for the objection and the information it objects to appearing on the Commission’s website. The Commission shall review the objection and the Board of Commissioners shall vote on the objection at its next regular meeting. The Board of Commissioners may reject the objection, accept the objection, or accept or reject the objection in part. The Commission will not post any information to its website regarding the investigation until the objection is resolved. 47.10
(5) Reports from Other Agencies. The Commission shall require the Police Commissioner, City Solicitor, and Department of Labor to submit an annual report to the Commission regarding such matters as the Commission shall require. Initial reports will be required within two hundred forty (240) days of the City Council's confirmation of the first Board of Commissioners and on the anniversary of that date thereafter, and updates will be required on a monthly basis, as applicable. 47.11
(a) The Commission shall notify the Police Commissioner regarding what information will be required in the Police Commissioner's reports to the Commission, which shall include, at a minimum, the following:
(.1) Annual Reports.
(.a) The number of citizen complaints against police submitted to the Department's IAD the previous year listed by misconduct type;
(.b) The number of internal investigations opened by IAD listed by misconduct type;
(.c) The number of total pending investigations in IAD, and the types of misconduct being investigated;
(.d) The number of all types of investigations completed by IAD, and the results of the investigations;
(.e) Number of officers disciplined and the level of discipline imposed, including whether discipline was imposed pursuant to guilty plea or a finding by the PBI, the types of charges sustained, the types of charges that were pleaded to, the number of grievances filed, and the results of those grievances;
(.f) The number of closed investigations that did not result in discipline of the subject officer;
(.g) The number of training sessions provided to officers, the subject matter of the training sessions, and the number of officers who participated in each training subject;
(.h) Revisions made to Department directives, policies, and standard operating procedures;
(.i) The number and locations of police shootings;
(.j) The number of Use of Force Review Board hearings and statistics regarding how many incidents were ruled out of policy;
(.k) A summary of the Department's monthly Use of Force Reports, including the number of use of force reports per month, the type of force used, and whether the use of force was approved; and;
(.l) Updates to any local, state, or federal oversight of the police department;
(.2) Monthly Updates. The Police Commissioner shall provide monthly, unredacted updates to the Commission on IAD investigations, use of force reviews, police shootings, and any criminal charges brought against police officers related to misconduct or discipline. Each update will include at minimum:
(.a) Investigation, complaint, or court case number, as applicable;
(.b) The names of the officers involved, including badge number, payroll number, and assignment;
(.c) The type of investigation, complaint, or court case;
(.d) A summary of the allegations or issues;
(.e) For an IAD investigation, the Police Commissioner's memo, if the investigation is completed, and a memo has been produced; 47.12
(.f) For an IAD investigation, the result of the PBI hearing, if applicable, along with a hearing transcript or recording of the hearing;
(.g) The status of each investigation, complaint, or criminal case, as applicable; and,
(.h) Any change in circumstance that led to the update.
(b) The Commission shall notify the City Solicitor regarding what information will be required in the Solicitor's public reports to the Commission which shall include, at a minimum, the following, provided that nothing in this provision shall require the City Solicitor to disclose confidential attorney-client communication or privileged information: 47.13
(.1) Annual Reports.
(.a) The number of lawsuits filed in state or federal court against the City involving officers in the previous year, including: the status of each suit; the type of suit (civil rights, labor, or other); the settlement or verdict amount, if applicable; declaratory judgments and the details thereof; the details of any non-confidential settlement or verdict that results in agreements that affect the policies, procedures, or operation of the police Department; and, the number of suits that were settled for confidential terms. The number of lawsuits in the annual report shall include any pending lawsuits that were filed but are still open or that were resolved during the last year;
(.b) The status of any federal consent decrees or other federal, state, or local oversight issues involving the Department and the City Solicitor reasonably related to the mission of the Commission;
(.c) The number of arbitrations that took place the previous year, the types of grievances that went to arbitration by number, the results of those arbitrations, the cost to the City of each arbitration reversal;
(.d) A list of the arbitrators who heard the grievances, the rates at which each arbitrator reversed the previous finding, and the rates at which each arbitrator reversed each type of grievance;
(.2) Monthly Updates. The City Solicitor shall provide monthly unredacted updates to the Commission on lawsuits and arbitration decisions involving officers. Each update shall include, at minimum:
(.a) Court caption and docket number;
(.b) The names of the officers involved who are named as a plaintiff or defendant in a case, including badge number, and assignment at the time of the incident, if known;
(.c) The type of lawsuit or arbitration;
(.d) A summary of the allegations or issues;
(.e) If applicable, a copy of the complaint and/or the amended complaint;
(.f) If applicable, a copy of the arbitrator's opinion;
(.g) If applicable, a copy of the arbitration hearing transcript or recording;
(.h) The status of lawsuit or arbitration;
(.i) Verdict or settlement amount, if applicable; and,
(.j) Any change in circumstance that led to the update.
(c) The Commission shall notify the head of the Department of Labor regarding what information will be required in the Department of Labor's public reports to the Commission, which shall include, at a minimum, the following: 47.14
(.1) Annual Report. The number of labor complaints reasonably related to the mission of the Commission filed the previous year involving officers, the type of each complaint, how many complaints involved a superior officer, how many complaints involved an officer with a leadership position, the status of those complaints, the outcomes of those complaints, and the rate at which each type of complaint went to arbitration.
(.2) Monthly Updates. The Department of Labor shall provide unredacted, monthly updates to the Commission on labor complaints involving officers that are reasonably related to the mission of the Commission. Each update shall include at minimum:
(.a) Investigation or complaint number, as applicable;
(.b) The names of the officers involved, including badge number, payroll number, and assignment;
(.c) The type of investigation or complaint;
(.d) A summary of the allegations or issues;
(.e) The status of each investigation or complaint; and
(.f) Any change in circumstance that led to the update.
(6) Confidentiality of Information.
(a) The Commission shall promulgate rules and regulations, subject to applicable law, to govern the disclosure and dissemination of information related to investigations, recommendations, reviews, performance evaluations and the other duties of the Commission. The disclosure and dissemination of information, including public reporting, shall only take place as permitted by applicable law.
(b) Notwithstanding any other provision of this ordinance, the Commission is prohibited from releasing to the public the names and identifying information of civilians without their consent. The Commission shall provide any alleged victim in a sexual misconduct, sexual assault, rape or domestic violence investigation with the option to keep confidential the specific details of the complaint and specifics of the investigation from the summary reports made available to the public.
(7) Record Retention. The Commission shall work with the Department of Records to develop a records retention schedule taking into consideration the goal of fostering transparency and the community's trust in the Commission and the Police Department.
Notes
47.8 | Amended, Bill No. 240330 (approved June 14, 2024).
47.9 | Amended, Bill No. 240330 (approved June 14, 2024).
47.10 | Amended, Bill No. 240330 (approved June 14, 2024).
47.11 | Amended, Bill No. 240330 (approved June 14, 2024).
47.12 | Amended, Bill No. 240330 (approved June 14, 2024).
47.13 | Amended, Bill No. 240330 (approved June 14, 2024).
47.14 | Amended, Bill No. 240330 (approved June 14, 2024).
