Grants Application, Acceptance, and Oversight

San Diego Municipal Code ch. 2, art. 2, div. 52

in effect

San Diego Municipal Code § 22.5201 Purpose

§22.5201 Purpose This Division establishes requirements for applying for, accepting, and overseeing grants to the City of San Diego in a responsible, transparent, and accountable manner that is consistent with City of San Diego policies. (“Purpose” added 6-29-2018 by O-20954 N.S.; effective 7-29-2018.)

San Diego Municipal Code § 22.5202 Definitions

§22.5202 Definitions For purposes of this Division, defined terms appear in italics. The following definitions apply in this Division: Aggregate value means the full value of the grant that will be paid or reimbursed to the City of San Diego for the term of a proposed grant agreement, without considering required matching funds or indirect costs for administrative services necessary for the administration and performance of the project or program that will not be reimbursed through the grant. Capital improvement program project has the same meaning as in San Diego Municipal Code section 113.0103. Cost and benefit analysis means a review of the costs of a requested grant in light of the benefits of obtaining and implementing the grant. Grant or grants means monetary funding, equipment, in-kind goods or services, or any other asset provided by a granting agency to the City of San Diego. Grant applicant means the City of San Diego department or City of San Diego staff responsible for the grant application process provided for in this Division. Grants review team means the management team designated by the City Manager to review grant applications consistent with this Division. Public safety/homeland security grants means any federal, State, or regional grant where the Office of Homeland Security, the Police Department, or the Fire Rescue Department is the grant applicant. (“Definitions” added 6-29-2018 by O-20954 N.S.; effective 7-29-2018.)

San Diego Municipal Code § 22.5203 Applications for Grant Funds

§22.5203 Applications for Grant Funds (a) Grant applicants may file an initial grant application or grant renewal request only upon approval of the grants review team. (b) The grant applicant shall submit the grant application or request for grant renewal to the grants review team for review in accordance with the process established by the City Manager. (c) The grants review team shall review initial grant applications using the factors listed in section 22.5203(d) and requests for grant renewal using the factors listed in section 22.5203(e). Based on that review, the grants review team may approve or deny the grant application and, upon award of the grant, shall recommend the acceptance, appropriation, and expenditure of the grant funds to the City Manager or to the Council, as appropriate. (d) The grants review team shall consider the following factors when reviewing a grant application to determine whether to recommend applying for a grant: (1) Whether, and to what degree, the City of San Diego's policies and mission statement will be supported by the grant; (2) Whether the cost and benefit analysis of the grant program or activity demonstrates that it will have a positive impact on the City of San Diego and its residents; (3) Whether the cost and benefit analysis identifies direct and indirect costs associated with the grant, matching funds that need to be set aside, and ongoing or other potential costs which will be incurred beyond the grant period; (4) Whether the grant applicant has demonstrated that the City of San Diego has sufficient resources for the application, implementation, and monitoring of the grant program or activity for the duration of the grant term; and (5) How the grant will be monitored, including monitoring of any sub-recipients that may receive pass-through grants, and how the grant recipient will complete reporting and operational grant requirements. (e) The grants review team shall consider the following factors when reviewing renewal of a grant: (1) The benefits to the City of San Diego of the grant program or activity as evaluated by the grant applicant; and (2) The benefits to the City of San Diego of using general fund revenues for the grant program or activity rather than for other purposes. (“Applications for Grant Funds” added 6-29-2018 by O-20954 N.S.; effective 7-29-2018.)

San Diego Municipal Code § 22.5204 Acceptance, Appropriation, and Expenditure of Grant Funds

§22.5204 Acceptance, Appropriation, and Expenditure of Grant Funds (a) Except as provided in section 22.5204(b), the City Manager is authorized to accept, appropriate, and expend grant funds with an aggregate value of $1,000,000 or less upon the recommendation of the grants review team, consistent with the Annual Appropriations Ordinance. (b) City Council approval is required to accept, appropriate, and expend grant funds for the following: (1) Grants with an aggregate value of over $1,000,000; (2) Grants allocating funds for capital improvement program projects that are not included in the approved capital improvement program project budget; (3) Grants requiring matching funds that are not included in the approved department budget and that will cause an increase to the overall budget approved by Council in the current Appropriations Ordinance; (4) Grants allocating funds for goods, services, or consultant contracts that require Council approval as provided in Chapter 2, Article 2, Division 32 of this Code; and (5) Grants for which the application or implementation would otherwise require Council approval. (c) The City of San Diego shall comply with the requirements that apply to the general operations of the grant, specific compliance rules, monitoring of other parties that may receive resources from the grant, and specialized reporting requirements. For purposes of this Division, grants do not include restricted or unrestricted donations, as defined in Council Policy 100-02, as may be amended from time to time, received from any source. (d) In the case of public safety/homeland security grants for which the aggregate value is less than or equal to $1,000,000, the City Manager shall notify Council members of the grant application upon submission to the grants review team. (e) Unless the law provides otherwise, where the grant applicant is an independent department of the City of San Diego, the grant applicant may seek review of the application by the grants review team or it may directly seek Council approval to accept, appropriate and expend grant funds. (1) If an independent department uses the grants review team to review the application and the grants review team does not approve it, the independent department may seek Council approval to accept, appropriate, and expend grant funds. (“Acceptance, Appropriation, and Expenditure of Grant Funds” added 6-29-2018 by O-20954 N.S.; effective 7-29-2018.)

San Diego Municipal Code § 22.5205 Annual Evaluation and Report

§22.5205 Annual Evaluation and Report Within 90 days of the end of each fiscal year, the City Manager shall provide Council with a written report of all initial grant applications and renewal requests that were accepted, appropriated, and expended by the City Manager during that fiscal year. (“Annual Evaluation and Report” added 6-29-2018 by O-20954 N.S.; effective 7-29-2018.)

Source: City of San Diego Office of the City Clerk, San Diego Municipal Code and City Charter (docs.sandiego.gov PDFs)URL: https://docs.sandiego.gov/municode/MuniCodeChapter02/Ch02Art02Division52.pdf#page=1Fetched: 10/28/2026