ROAD PROGRAM AND CASH FLOW SCHEDULE

Jacksonville Ordinance Code tit. XXI, ch. 748, pt. 2

in effect

Jacksonville Ordinance Code § 748.201 Annual road program.

Sec. 748.201. - Annual road program. (a) The Mayor shall annually submit a road program to the Council, which shall be an estimate of the construction requirements for the City streets and highways system for the ensuing five fiscal years, as follows: (1) A general description of each project and, if the project is to be accomplished in phases, a description of each phase. (2) The project's estimated cost, including costs already incurred and costs that will extend through and beyond the five-year period, further classified as: (i) Preliminary engineering and design costs. (ii) Right-of-way costs. (iii) Construction costs, including contract administration, inspection and engineering costs. There shall be included, as a part of the road construction requirements, each project included in the current road program that will be carried forward for continued construction or completion in future fiscal years, even if no further funds need be appropriated or made available therefor in future fiscal years. (b) Construction requirement estimates shall be prepared in a uniform format prescribed by the City Highway Engineer. The uniform format shall allow the following information to be displayed: (1) The description and general location of the proposed projects. (2) The priorities assigned by the various reviewing agencies, as hereinafter required. (3) The total estimated cost of the proposed projects, further displayed as follows: (i) Estimated disbursements and encumbrances of funds through September 30 of the current fiscal year, including all disbursements and encumbrances from the inception of the project. (ii) If necessary, the estimated cost of the ensuing five fiscal years, further displayed in five one-year increments. (iii) If necessary, the estimated cost beyond the five-year period, displayed in one sum. In estimating the amount of funds that will be available during the ensuing fiscal years for projects, including both new projects and projects being carried over, the Division shall obtain from the appropriate State agency an official forecast of the surplus gas tax funds that will be made available to the City during the ensuing fiscal years and shall use as the maximum amount of obligation authority that may be proposed for projects 90 percent of the surplus gas tax funds forecast to be received in each of the ensuing fiscal years without consideration of interest earned thereon and credited to the City's account in the State Treasury, plus the total estimated funds to be carried over from the current fiscal year including the interest earned and credited to the City's account in the State Treasury. (c) Project estimates shall be reviewed by the City Highway Engineer and the proposed road program shall be coordinated by the Division. Priorities will be assigned to the various projects as provided in Section 748.202. The City Highway Engineer shall transmit the proposed road program to the Mayor not later than July 1 for submission to the Council. (Ord. 78-329-131, § 1; Ord. 78-744-361, § 3; Ord. 83-591-400, § 1)

Jacksonville Ordinance Code § 748.202 Priority system.

Sec. 748.202. - Priority system. (a) Establishment. The surplus gas tax funds available for construction of roads are generally insufficient to fund all of the projects contained in the proposed road programs; consequently, the need arises for a method of determining those construction projects that are most needed and can be funded from existing or anticipated revenue sources. The use of a system of priorities is hereby established, so that proposed construction projects can be rated in the order of their importance. (b) Priorities. Because the factors taken into account at each stage of the review process are different, the following priority systems are adopted, to be used by the reviewing agencies as indicated: (1) The initial priorities to be assigned by the City Highway Engineer in coordination with the Director of Public Works before program coordination are as follows: Priority | Explanation 1A | Projects under design or construction and/or funds legally committed and still recommended in fiscal year shown 1B | Project urgently needed and recommended in fiscal year shown 2 | Not included in the first five years of the program but identified as needed projects contingent upon further development of anticipated need and/or sufficiency of projected funds (2) J.U.A.T.S. will assign review priorities as follows: Priority | Explanation 1C | Construction time period (current five-year program) 1D | Design time period (current five-year program) 2 | Design and construction time period (beyond current five-year program) NL | No priority specified (3) The Planning Commission shall assign the following planning priorities. Priority | Explanation 1* | Projects which are already under design or construction or for which funds have already been appropriated or authorized and which should be continued in the first year of the proposed plan 1 | Projects which are urgently needed, which conform to overall current and projected planning and which should be undertaken in the first year of the projected plan 1A | Projects less urgently needed which should be undertaken in the first year of the plan if funds become available. After all priority 1 projects have been designated, the 1A projects remaining will serve to indicate the necessity for additional funding sources 2 | Projects which are needed and conform to overall current and projected planning but which cannot or should not be undertaken in the first year of the proposed plan 3 | Projects which propose to meet community needs in a manner which is inconsistent with the five-year short-range development plan and with current evaluations of revenues and fiscal resources 4 | Projects which do not address themselves primarily to planning consideration embodied in the five-year development plan, but which are subject to review by the Mayor, the operating department, financial officials and the Council and to possible reclassification to some other priority (4) Final priorities will be assigned by the Council as follows: Priority | Explanation 1A | Projects under design or construction and/or funds legally committed and still authorized in fiscal year shown 1B | Project urgently needed and authorized in fiscal year shown 2 | Acknowledged as needed projects in the year indicated contingent upon further development of anticipated need and/or sufficiency of projected funds 3 | Projects which have been authorized in a prior road program or are proposed in the current program which are abandoned by the Council and shall not be further continued (c) Priority review. Projects are subject to review under the priority system at least four times in the process of formulating the road program for the ensuing fiscal year. Estimates shall be reviewed and initial priorities assigned by the City Highway Engineer in coordination with the Director of Public Works. The City Highway Engineer shall transmit the proposed road program to the J.U.A.T.S. Technical Coordinating Committee for review and comparison with the master transportation plan for the City, and the Technical Coordinating Committee shall assign review priorities and return the proposed road program, together with its comments, if any, to the City Highway Engineer. The City Highway Engineer shall transmit the proposed road program to the Planning Commission, which shall assign a planning priority to each project during the process of review and coordination without adding any proposed projects, and then return the proposed road program, together with its comments, if any. The Council shall assign final priorities when the road program is adopted, which shall be determinative unless changed by the Council as an amendment to the road program. (Ord. 78-329-131, § 1; Ord. 83-591-400, § 1)

Jacksonville Ordinance Code § 748.203 Submission to Council.

Sec. 748.203. - Submission to Council. After review and assignment of planning priorities, but not later than June 15, the Planning and Development Department shall return the road program to the Division, which shall prepare the appropriate documents for submission to the Mayor by July 1. In conjunction with the submission of the annual budget, the Mayor shall submit the proposed road program to the Council. (Ord. 78-329-131, § 1; Ord. 83-591-400, § 1; Ord. 2021-381-E, § 3)

Jacksonville Ordinance Code § 748.204 Adoption by Council.

Sec. 748.204. - Adoption by Council. The Council shall review the proposed road program and make such changes thereto as it deems necessary. In reviewing the proposed road program and the several projects included therein, the committees shall use as the maximum amount of funds that may be recommended for projects, 90 percent of the surplus gas tax funds to be received in the ensuing fiscal years, computed from the latest available official forecast of the appropriate State agency, without consideration of interest to be earned thereon and credited to the City's account in the State Treasury. Adoption of the annual five-year road program need not be done in conjunction with the adoption of the City's annual budget or capital improvement program. (Ord. 78-329-131, § 1; Ord. 78-744-361, § 4; Ord. 83-591-400, § 1; Ord. 2006-185-E, § 3)

Jacksonville Ordinance Code § 748.205 Effect of adoption; amendment after adoption.

Sec. 748.205. - Effect of adoption; amendment after adoption. (a) Upon adoption by the Council, the road program shall fix and determine the road construction projects that may be undertaken, continued or completed by the City using surplus gas tax funds during the fiscal year and shall also fix the obligation authority for each project listed on the road program with a final priority of "1B" or "1A" against which a contract may be awarded under Parts 3 and 4. No surplus gas tax funds may be used for a project unless the project appears on the road program with the appropriate final priority assigned by the Council. A proposed project or a project previously authorized that is not included in or carried forward by the road program shall be deemed rejected or abandoned by the Council as a project to be funded under this Chapter and the obligation authority for the project shall be deemed withdrawn. In the event that the Council has approved projects totaling more than the maximum amount of funds estimated to be available for construction, the City Highway Engineer shall either: (1) Abandon one or more projects; or (2) Carry over one or more projects to the next fiscal year without scheduling any work to be done on them during the fiscal year from which they are being carried over, and the City Highway Engineer may abandon or carry over one or more phases of a project without abandoning or carrying over the entire project. To the extent that a project is abandoned or carried over, the obligation authority is correspondingly reduced. In determining projects to be abandoned or carried forward, the City Highway Engineer shall first abandon or carry over projects having a final priority of "1B" and then projects having a final priority of "1A", and within those priorities shall abandon or carry over projects that do not interfere with or assist other projects before projects that are intended to join with or complement other projects. Changes in the road program shall be made as the Council adopts amendments to the road program as provided in subsection (b) of this Section. (b) No project approved by the Council as part of the road program may be amended, suspended or abandoned and no new project may be added to the road program or otherwise undertaken by the City, except by an amendment by the Council to the road program amending, suspending, abandoning or adding the project, as appropriate. Emergency projects undertaken as provided in Section 748.207(b)(2) shall not require an amendment of the road program to authorize their undertaking, but the City Highway Engineer shall in each case of an emergency project certify that it is an emergency project and that work in connection therewith is to be done only to the extent necessary to restore the road to a safe traveling condition. The City Highway Engineer shall inform the Council as soon as practicable after each certification of an emergency project of the location and extent of the emergency and the estimated expenditures that will be necessary to restore the road to a safe traveling condition. (Ord. 78-329-131, § 1; Ord. 78-744-361, § 5; Ord. 83-591-400, § 1)

Jacksonville Ordinance Code § 748.206 Appropriation of surplus gas tax funds.

Sec. 748.206. - Appropriation of surplus gas tax funds. The surplus gas tax funds shall annually be appropriated by the Council for the projects approved on the road program and for emergency projects certified by the City Highway Engineer as provided in Section 748.205(b). No project, except emergency projects, shall be undertaken, continued or completed unless the funds therefor have been appropriated by the Council. Nothing in this Chapter shall be construed as a continuing or permanent appropriation of surplus gas tax funds. (Ord. 78-329-131, § 1; Ord. 83-591-400, § 1)

Jacksonville Ordinance Code § 748.207 Cash flow schedule.

Sec. 748.207. - Cash flow schedule. (a) Required. A cash flow schedule for each fiscal year shall be prepared and approved by the City Highway Engineer and the Director of Finance and Administration as prescribed in this Section. The cash flow schedule shall not require the approval of the Council but no road construction funded with surplus gas tax funds shall be authorized, undertaken or continued unless and until it appears on the cash flow schedule, except emergency projects. The cash flow schedule shall be prepared and approved for one fiscal year at a time but the City Highway Engineer and the Director of Finance and Administration shall give adequate consideration to the projected project requirements of the City streets and highways system for the four fiscal years after the fiscal year for which the cash flow schedule is being prepared. Amendments and adjustments of the cash flow schedule may be made during the fiscal year, in the same manner as prescribed in this Section for preparation and approval of the cash flow schedule itself. (b) Description. (1) The cash flow schedule shall indicate for each project the estimated starting times for each separate phase of the project and the estimated times and estimated amounts of disbursements for contract payments and other costs and expenses related to the project, including indirect overhead costs calculated as a percentage of the direct costs and expenses, the percentage to be revised and determined at the beginning of the fiscal year by the City Highway Engineer. The total disbursements during the fiscal year for each project shall not exceed the obligation authority for that project for the fiscal year contained in the road program but amendments of the road program and the cash flow schedule during the fiscal year may change the times for disbursements and the amounts of the disbursements to reflect actual and projected progress on the projects during the fiscal year; provided, that, if the total cost of a project is increased or decreased as provided in Part 4, the cash flow schedule shall be changed to accommodate the increase or decrease, as appropriate. At no time shall the scheduled disbursements be in excess of the amounts estimated by the Director of Finance and Administration to be available at that time in the City's account in the State Treasury. In case any project scheduled on the program cannot be undertaken or completed during the fiscal year for a justifiable reason, then another project listed in order of priority on the road program may be added to the cash flow schedule and work thereon authorized; provided, that no project having a final priority of "2" or "3" on the road program shall be added to the cash flow schedule unless and until the Council approves a change in the final priority to "1B" or "1A." (2) Emergency projects are not required to be scheduled on the road program for authorization to undertake work on them but they shall be scheduled on the cash flow schedule for the purpose of authorizing payment or reimbursement for the emergency work actually performed. The cash flow schedule shall indicate for each emergency project listed separately the estimated starting times for and estimated amounts of disbursements for contract payments and other costs and expenses related to the project, including indirect overhead calculated as provided in paragraph (1) for nonemergency projects. (3) The total estimated disbursements during the fiscal year for all of the projects, including emergency projects, shall not exceed 100 percent of the surplus gas tax funds, computed from the latest available official forecast of the appropriate State agency, without consideration of interest earned thereon in the current fiscal year and credited to the City's account in the State Treasury, that will be made available to the City during the fiscal year for which the cash flow schedule is prepared. At no time shall the cash flow schedule disbursements in excess of the amounts estimated by the Director of Finance and Administration to be available at that time in the City's account in the State Treasury. (c) Preparation and approval. The Division shall prepare the cash flow schedule for the ensuing fiscal year at the time and in the manner as the City Highway Engineer prescribes. When the cash flow schedule is prepared, the City Highway Engineer shall review it, make such corrections and changes as he considers necessary and approve it in writing. When approved by the City Highway Engineer, the cash flow schedule shall be transmitted to the Director of Finance and Administration for review and approval. The Director of Finance and Administration shall review the cash flow schedule for conformity with the estimated cash flow in the City's account in the State Treasury during the ensuing fiscal year, and he shall make such corrections and changes as he considers necessary. When the City Highway Engineer and the Director of Finance and Administration have agreed upon the cash flow schedule for the ensuing fiscal year, they shall approve it in writing and it shall become effective for that fiscal year. (Ord. 78-329-131, § 1; Ord. 78-744-361, § 6; Ord. 83-591-400, § 1; Ord. 2016-140-E, § 16)

Jacksonville Ordinance Code § 748.208 Effective date of approved cash flow schedule; continuation when no road program approved.

Sec. 748.208. - Effective date of approved cash flow schedule; continuation when no road program approved. A cash flow schedule approved by the City Highway Engineer and the Director of Finance and Administration shall become effective on October 1 of the ensuing fiscal year and work authorizations, contracts and requests for payments, reimbursements and transfers of funds may be originated and processed in accordance therewith; provided, that, if the cash flow schedule is approved after October 1 of the ensuing fiscal year, the authorizations therein contained shall become effective on the date of approval of the cash flow schedule. Amendments to the cash flow schedule shall become effective on the date of final approval by the City Highway Engineer and the Director of Finance and Administration, or on a later date contained in the amendment. A cash flow schedule shall be effective until September 30 of the fiscal year for which it was approved, but not thereafter. If, by the first day of the fiscal year, the road program has not become effective, then only such work may be displayed on the cash flow schedule and may be continued and completed as was authorized or in progress on the last day of the previous fiscal year and no new work may be displayed, authorized or undertaken until the road program has become effective, and for this purpose the obligation authority that was in effect during the previous fiscal year shall continue as to the authorized or in-progress work until the road program for the current fiscal year has become effective. (Ord. 78-329-131, § 1; Ord. 78-744-361, § 7; Ord. 83-591-400, § 1; Ord. 2016-140-E, § 16)

Source: City of Jacksonville, Ordinance Code and Charter and Related Laws (Municode Library, library.municode.com)URL: https://library.municode.com/fl/jacksonville/codes/code_of_ordinances?nodeId=TITXXIPUWOUT_CH748STHISY_PT2ROPRCAFLSCFetched: 10/27/2026