PERSONNEL REGULATIONS

Jacksonville Ordinance Code tit. V, ch. 116, pt. 9

in effect

Jacksonville Ordinance Code § 116.901 Appointed Officials and Employees.

Sec. 116.901. - Appointed Officials and Employees. (a) Purpose. The purpose of this Section is to organizationally define appointed employees, the duties and responsibilities supporting their exemption from civil service status as provided in Section 17.06 of the Charter, and the manner in which they are hired and separated. (b) Appointed Officials Defined. For purposes of this Section, an appointed official shall be: (1) An employee whose appointment is confirmed by the Council. (2) The District Chief Medical Examiner and Associate Medical Examiners (3) An employee at a department executive director level whose appointment is confirmed by a board or commission. (c) Appointed Employees Defined. For purposes of this Section, an appointed employee shall be an employee serving at the pleasure of an elected or appointed official or an appointee of an elected or appointed official who is exempted from the Civil Service System under Section 17.06 of the Charter, or any other applicable provision of the Charter or Ordinance Code (except for those Appointed Officials confirmed by council, or temporary, part-time, or special purpose employees). (d) Managers of Departments or Divisions Defined. Managers, as recognized in Section 17.06 of the Charter, are appointed employees who substantially meet the following criteria: (1) Perform work that requires the exercise of independent judgment and discretion in the performance of such work that is not of a routine, clerical, or administrative nature and; (2) Manage one or more specific functions or special programs of City government and; (3) Engage in long-range, strategic planning and; (4) Report within one or two levels to an appointed or elected official and; (5) Oversee supervisors or highly trained professionals who are engaged in leading, guiding, directing, reviewing and evaluating the work of employees or completing major projects. (e) Public Communication Officers Defined. Public communication officers, as recognized in Section 17.06 of the Charter, are appointed employees who substantially meet the following criteria: (1) Perform work that is not of a routine, clerical, or administrative nature that requires the exercise of independent judgment and discretion in the performance of such work and; (2) Serve as spokespersons or disseminate public information for a City department or division or an elected or appointed official or agency. (f) Executive Assistants Defined. Executive assistants as recognized in Section 17.06 of the Charter, are appointed employees who report directly to and serve as an immediate confidential assistant to a constitutional officer or appointed official. (g) Assistant Management Improvement Officers (AMIO's) defined and limited. (1) Assistant management improvement officers as recognized in Section 17.06 of the Charter, are appointed employees who perform work that is not of a routine, clerical, or administrative nature that requires the exercise of independent judgment and discretion in the performance of such work and who are assigned to perform managerial or specialized functions at the discretion of the department, division or agency head. (2) Effective October 1, 2010, persons filling the positions of "assistant management improvement officers (AMIOs)" shall be appointed by an elected official. There shall be no more than 20 assistant management improvement officers as employees of the City. (3) The Director of the Employee Services Department (or successor) shall maintain qualifications, a job description, and a pay range for each assistant management improvement officer of the City. (4) No later than August 1 of each year, the Director of the Employee Services Department shall file with the Division of Legislative Services and the Council Secretary, copy to the Council Auditor, a list of assistant management improvement officers, sorted by department, which includes title and salary for distribution to the Council. (5) No person filling an assistant management improvement officer position on October 1, 2010 shall be forced to be removed from that position because of subsection (2) above. However, no new appointments may be made to an assistant management improvement officer position until any such appointment can be made within the subsection (2) cap. (h) Hiring and Separation. Unless otherwise provided for by charter or ordinance provisions, the hiring and separation of appointed employees shall be performed by the head of the department or agency; except that such responsibility may be delegated to an appointed official or department or division manager within the agency, division or department. (i) Supervisor to Employee Ratio. No later than August 1 of each year, the Director of the Employee Services Department shall file with the Division of Legislative Services and the Council Secretary, copy to the Council Auditor, the supervisor to employee ratio, sorted by department for distribution to the Council. (j) Accredited University Or College Degree defined. Positions that require a degrees from an accredited college or university shall be defined as a College or University accredited by an accrediting agency or State approval agency recognized by the U.S. Department of Education (USDOE). (Ord. 2009-549-E, § 2; Ord. 2011-732-E; Ord. 2016-765-E, § 6)

Jacksonville Ordinance Code § 116.902 Reserved.

Jacksonville Ordinance Code § 116.903 Disclosure of conflicts of interest under Code of Ethics.

Sec. 116.903. - Disclosure of conflicts of interest under Code of Ethics. (a) Reserved. (b) A public officer or employee of the Consolidated Government or its independent agencies who also owns, directly or indirectly, ten percent or more of the total assets or capital stock of a business entity or who is an officer, director, partner, proprietor, associate or general agent (other than resident agent solely for service of process) of a business entity, must disclose any privilege to operate or any business dealings between the governmental agency of which he is an officer or employee and that business entity. The disclosure of conflicts of interest shall be made on a disclosure form prescribed by the Commission on Ethics. (c) Signed copies of the statements shall be filed as follows: (1) The statement prescribed in subsection (a) of this Section shall be filed no later than 15 days after the vote or abstention from voting occurs with: (i) The Commission on Ethics. (ii) The body of which the officer is a member. (2) The statement prescribed in subsection (b) of this Section shall be filed within 45 days of becoming an officer or employee or 45 days of the acquisition of the business position or the material interest with the Clerk of the Circuit Court, and a copy shall also be filed: (i) If the person filing is an officer or employee of the City other than the independent agencies, with the Council Secretary. (ii) If the person filing is an officer or employee of an independent agency, with the chief administrative officer of the independent agency. (Ord. 74-1021-459, § 1; Ord. 83-591-400, § 1)

Jacksonville Ordinance Code § 116.904 Reserved.

Jacksonville Ordinance Code § 116.905 Payroll deductions.

Sec. 116.905. - Payroll deductions. No employee shall be entitled to a payroll deduction from his or her salary or wage except: (a) Deductions provided by law. (b) Deductions provided for by collective bargaining agreement and deductions for the same purposes for the benefit of employees not covered by a collective bargaining agreement. (c) Deductions for insurance premiums for current City-sponsored insurance plans. (d) Deductions for other insurance premiums that were either in effect as of July 1, 2024 or are for a union-sponsored insurance plan, subject to the following limitations: (1) For the purpose of this subsection, payee shall include and be limited only to the insurance company, as insurance company is defined in the State Insurance Code, that is underwriting the policy or an agent of the insurance company when the agent shall have furnished sufficient evidence to the Director of Finance and Administration to enable the Director to determine that the agent is authorized to bind the insurance company. (2) Except for union-sponsored insurance plans, deductions for the benefit of any payee shall be unlimited so long as no change to a deduction is requested by the employee or payee and at least 100 employees have in effect deductions for the benefit of that payee, but if, at any time, the total number of deductions in effect for the benefit of a payee falls below 100 on any payroll date, the Director of Finance may discontinue all payroll deductions for such payee. (3) All deductions shall be made twice monthly by the Department of Finance, and the deductions so made shall be remitted by the Department of Finance to the proper payees. (4) No payee shall sell, assign or otherwise transfer its payroll deduction without the prior written consent of the Director of Finance and Administration. (5) Newly hired employees shall not be entitled to any deductions for insurance premiums other than for City-sponsored insurance plans during their probationary period of employment. (6) Except for union-sponsored insurance plans, deductions shall be subject to an administrative service fee set by the Director of Finance in an amount reasonably estimated to reimburse the City for its costs, which amount may be deducted from the total of the payment remitted. In the event such costs are not reimbursed to the City for a period of time exceeding 90 days, such deduction shall be discontinued. (e) Deductions for the dues of the Jacksonville Brotherhood of Police Officers, Inc. or the Jacksonville Brotherhood of Firefighters. All costs associated with the processing and implementation of the payroll deduction authorized for the Jacksonville Brotherhood of Police Officers, Inc. or the Jacksonville Brotherhood of Firefighters or the Police Charity Fund shall be reimbursed to the City by that organization. The Director of Finance is directed to calculate the costs and collect reimbursement from the Jacksonville Brotherhood of Police Officers, Inc. and the Jacksonville Brotherhood of Firefighters, respectively, on a periodic basis (not less frequently than quarterly). In the event the costs are not reimbursed to the City for a period of time exceeding 90 days, the payroll deductions for either the Jacksonville Brotherhood of Police Officers, Inc. or the Jacksonville Brotherhood of Firefighters or the Police Charity Fund, respectively, shall be discontinued. (f) Deductions under an assignment of earnings executed by an employee to satisfy a child support or alimony debt. (g) Deductions for the payment of monthly and quarterly parking permits in City-owned/operated parking facilities and non-city-owned/operated parking facilities providing parking to not less than 25 employees of any one or more agencies of the City for the purpose of providing parking to such employees during their City working hours. (h) Deductions for City-authorized wellness programs. (i) Deductions for voluntary contributions to the Police Death Benefit. (j) Deductions for dues to the Retired Employees Association. (k) Deductions for voluntary contributions to the Firefighter Benefits Fund. (l) Deductions for voluntary contributions to existing police charities. (m) Deductions for voluntary contributions to United Way. (Ord. 72-1138-504, § 1; Ord. 72-1235-551, § 1; Ord. 73-577-173, § 1; Ord. 73-1379-717, § 1; Ord. 77-690-506, § 1; Ord. 78-267-45, § 1; Ord. 78-374-158, § 1; Ord. 80-748-384, § 4; Ord. 82-93-26, § 1; Ord. 83-222-140, § 1; Ord. 83-591-400, § 1; Ord. 83-867-443, § 1; Ord. 84-27-19, § 1; Ord. 85-462-209, § 1; Ord. 85-798-422, § 1; Ord. 86-346-177, § 1; Ord. 87-1176-657, § 1; Ord. 88-992-498, § 1; Ord. 88-1414-702, § 1; Ord. 91-496-255, § 1; Ord. 91-595-265, § 1; Ord. 93-984-415, § 1; Ord. 93-1262-765, § 1; Ord. 94-192-122, § 1; Ord. 94-1136-611, § 1; Ord. 97-394-E, § 1; Ord. 97-1070-E, § 1; Ord. 1999-1076-E, § 1; Ord. 2002-1138-E, § 1; Ord. 2011-732-E; Ord. 2016-140-E, § 16; Ord. 2024-367-E, § 1)

Jacksonville Ordinance Code § 116.908 Criminal history records check.

Sec. 116.908. - Criminal history records check. Pursuant to F.S. § 166.0442, the City may, in its sole discretion, require state and national criminal history screening for any position of municipal employment or appointment that the City finds is critical to security or public safety. Each person applying for, or continuing employment in, any such position shall be required to be fingerprinted. The fingerprints shall be submitted to the Florida Department of Law Enforcement for a state criminal history record check and to the Federal Bureau of Investigation for a national criminal history record check. The information obtained from these checks may be used by the City to determine a person's eligibility for such employment or appointment, or for continued employment or appointment. This section does not preempt or prevent any other background screening, including other criminal background checks, that the City may lawfully undertake. All prospective and current employees shall be required to authorize the City to conduct all appropriate background screening as a condition of employment with the City. (Ord. 2023-208-E, § 6)

Jacksonville Ordinance Code § 116.909 Advertising for certain appointed positions.

Sec. 116.909. - Advertising for certain appointed positions. Appointed positions of the City of Jacksonville that are confirmed by the City Council or require appointment by a Board or Commission may be filled by current City employees without the necessity of posting for or advertising the position. Posting for and advertising the availability of the position shall be a precondition to appointment of any person not then presently working for the City of Jacksonville to an appointed position confirmed by the Council or appointed by a Board or Commission. (Ord. 2006-759-E, § 1; Ord. 2023-208-E, § 7)

Jacksonville Ordinance Code § 116.910 Residence within City preferred.

Sec. 116.910. - Residence within City preferred. Preference in employment and retention shall be given to qualified eligible persons who are residents of Duval County. Employee Services shall develop policies and procedures to implement this residential hiring and retention preference. (Ord. 2014-2-E, § 2)

Jacksonville Ordinance Code § 116.911 Employee relations program.

Sec. 116.911. - Employee relations program. (a) The Director of Employee Relations, the General Counsel, the Director of Finance and Administration, the Superintendent of Schools for Duval County, the Managing Director of the JEA, the Managing Director of the Jacksonville Port Authority and the Director of Employee Services Department, or their designees, shall serve as an Employee Relations Coordinating Committee for the Consolidated Government. (b) The City's employee relations program shall recognize: (1) The responsibility of the Mayor as chief executive officer for executing the Charter and ordinances, recommending an annual budget and supervising the proper performance of all executive departments. (2) The responsibilities imposed by law upon the various governing bodies of the independent agencies. (3) The responsibility of the Council for the enactment of ordinances, the appropriation of money and the final determination of employee contracts as is provided for by law. (Ord. 71-624-315, § 1; Ord. 83-591-400, § 1; Ord. 86-1136-591, § 1; Ord. 2011-732-E; Ord. 2016-140-E, § 16)

Jacksonville Ordinance Code § 116.912 Connection of broken service.

Sec. 116.912. - Connection of broken service. For purposes of entitlement to service raises and leave benefits, a permanent civil service employee of the City shall receive and be entitled to credit for all prior full-time employment (at least 30 hours per week) as an employee of the City or a former government of the City upon approval by the Director of the Employee Services Department of the City or designee. Prior to approval, an employee seeking connection of broken service shall file an application with the Employee Services Department, setting forth such information as the Employee Services Department deems necessary or appropriate for consideration of the application. The entitlement to benefits shall begin with the commencement of the first pay period after the Director of the Employee Services Department has approved the application. Approval by the Director of the Employee Services Department shall affect only a change in the rate of accrual of leave benefits and the amount of service raises to which an employee may be entitled. In no event shall any retroactive payment of a service raise nor retroactive accrual of leave time be credited for any period of time prior to the connection of broken service by the Director of the Employee Services Department. No credit shall be granted under this Section for purposes of seniority under the civil service laws applicable to employees of the City. (Ord. 69-116-460, § 6; Ord. 70-650-526; Ord. 71-397-181; Ord. 71-532-311, § 1; Ord. 76-765-368, § 1; Ord. 83-591-400, § 1; Ord. 96-107-72, § 1; Ord. 2011-732-E)

Jacksonville Ordinance Code § 116.913 Section 116.912 not applicable in certain cases.

Sec. 116.913. - Section 116.912 not applicable in certain cases. The provisions of Section 116.912 shall not apply to any period of prior full-time employment during which an employee was receiving pension or retirement benefits from a pension or retirement plan of the City or of any former government of the City. (Ord. 69-116-460, § 7; Ord. 70-650-526; Ord. 71-397-181; Ord. 83-591-400, § 1)

Jacksonville Ordinance Code § 116.914 Reserved.

Source: City of Jacksonville, Ordinance Code and Charter and Related Laws (Municode Library, library.municode.com)URL: https://library.municode.com/fl/jacksonville/codes/code_of_ordinances?nodeId=TITVADPE_CH116EMEMBE_PT9PEREFetched: 10/27/2026