CITY CLERK

Municipal Code of Chicago tit. 2, ch. 2-12

in effect

Municipal Code of Chicago § 2-12-010 Powers and duties.

2-12-010 Powers and duties. In addition to other duties imposed upon the City Clerk by law, the City Clerk shall have the following powers and duties: Report to the council (such report to be made a part of the official record) all acceptances of ordinances, and bonds connected therewith, which have been filed in his office since the preceding meeting; Issue notices to the members of the city council when directed so to do by that body, also to the members of the different committees and to all persons whose attendance is required before any committee, when directed or requested so to do by the chairman of such committee; Upon the filing of a call for any special meeting, prepare notices of such meeting and cause them to be served on the members of the city council not later than the calendar day next preceding the day set for such special meeting; provided, that in a case of extreme emergency or in case of the death of a member of the city council such notices may be served on the day of the meeting. Notices of special meetings shall specify in brief the objects or purposes for which they shall have been called; Deliver without delay to the officers of the city, and to all committees of the city council, all resolutions and communications referred to such officers or committees by that body; Deliver without delay to the mayor all ordinances or resolutions in his charge which may require to be approved or otherwise acted upon by the mayor, together with all papers on which the same are founded; Attest all licenses granted under the provisions of this Code and keep record of the issuance thereof; Administer and enforce the dog licensing requirements of this Code, which shall include the authority to issue citations for violations; Administer and enforce the requirements of Chapter 3-56 and other provisions of this Code relating to the wheel tax license emblem, which shall include the authority to issue citations for violations; Administer and enforce the provisions of this Code conferring powers and duties on the City Clerk relating to residential zone parking permits and residential parking daily permits, which shall include the authority to issue citations for violations; Administer and enforce Chapter 2-176 of this Code relating to the municipal identification card program; and Keep the corporate seal and affix same to all documents and papers that are required to bear the official seal of the city. (Prior code § 5-1; Amend Coun. J. 12-12-01, p. 75777, § 4.5; Amend Coun. J. 12-8-04, p. 38063, § 1; Amend Coun. J. 2-15-12, p. 20533, § 1; Amend Coun. J. 7-30-14, p. 85534, § 1; Amend Coun. J. 11-16-16, p. 37901, Art. III, § 1; Amend Coun. J. 4-19-17, p. 46765, § 1)

Municipal Code of Chicago § 2-12-020 Filing of ordinances.

2-12-020 Filing of ordinances. The originals of all ordinances passed by the city council shall be filed in the city clerk's office. (Prior code § 5-2)

Municipal Code of Chicago § 2-12-030 License plates, badges, tags and emblems.

2-12-030 License plates, badges, tags and emblems. The city clerk shall deliver all license plates, badges, tags, or emblems to the licensee in accordance with Section 4-4-200, and Chapters 3-56 and 7-12 of this Code. (Prior code § 5-3; Amend Coun. J. 6-13-07, p. 2873, § 1)

Municipal Code of Chicago § 2-12-040 City code and amendments.

2-12-040 City code and amendments. The city clerk shall maintain correct copies of this Code as amended in accordance with Section 1-4-050. (Prior code § 5-4)

Municipal Code of Chicago § 2-12-050 Journal of council proceedings.

2-12-050 Journal of council proceedings. The city clerk shall keep the journal of the proceedings of the city council in printed form, and shall sign his name at the foot of the journal for each meeting of the city council. From time to time he shall have the journal for a series of consecutive meetings bound together into book form for permanent filing. The city clerk shall cause copies of the journal of the proceedings of each meeting of the city council to be printed and published in pamphlet form as soon after the close of each meeting as conveniently may be, and shall as often as annually cause a limited number of such pamphlet copies for successive meetings of the city council to be bound into permanent book form together with an index thereto, for convenient reference. Such printed pamphlet copies of the journal shall carry an inscription or legend showing that they are published by authority of the city council. All ordinances passed by the city council which are required by statute to be published in pamphlet form before taking effect shall be printed in full text in such published pamphlet copies of the journal of the proceedings of the city council for the respective council meetings. The city clerk shall provide duplicate copies of the journal of proceedings to members of the city council and the departments and agencies of the city government without charge. The city clerk shall have authority to charge a reasonable fee for providing a single duplicate copy of any journal of proceedings to persons outside the city government. The fee shall be based on the cost of duplicating the journal of proceedings, but shall not exceed the charges allowable under the Illinois Freedom of Information Act, as amended. The city clerk may also provide copies of the journal of proceedings to any person outside the city government who requests copies on a subscription basis. The fee for an annual subscription shall be $600.00, to cover duplication costs, postage or other delivery charges incurred by the clerk, and the cost of maintaining subscription records. No duplication or subscription fee shall be charged to educational, charitable, religious, eleemosynary or veterans' organizations that are organized on a not-for-profit basis. Fees due under this section shall be paid to the department of finance. (Prior code § 5-5; Amend Coun. J. 2-9-94, p. 45017; Amend Coun. J. 11-16-11, p. 13798, Art. I, § 2)

Municipal Code of Chicago § 2-12-060 Claims against the city.

2-12-060 Claims against the city. The city clerk shall deliver without delay to the committee on finance of the city council all statements of claims against the city which he shall receive from the members of the public at large. Such statements shall be printed legibly and neatly on approved forms before submission to the city clerk. (Prior code § 5-6; Added Coun. J. 12-7-84, p. 11597; Amend Coun. J. 2-6-08, p. 19931, § 2)

Municipal Code of Chicago § 2-12-070 Duplicate payroll records.

2-12-070 Duplicate payroll records. The city clerk is authorized to destroy all duplicate payrolls more than two years old. (Prior code § 5-7)

Municipal Code of Chicago § 2-12-080 Deputy city clerk - Appointment - Powers and duties.

2-12-080 Deputy city clerk - Appointment - Powers and duties. There is hereby created the office of deputy city clerk. The city clerk shall appoint said deputy city clerk who shall, during the disability or absence of the city clerk, have and exercise the powers and duties of the city clerk (except as restricted by law to be exercised by the city clerk only) and shall at all times have and exercise such powers and duties as may be assigned to the deputy city clerk by the city clerk. (Prior code § 5-8; Amend Coun. J. 7-30-14, p. 85534, § 2)

Source: City of Chicago, Municipal Code of Chicago (American Legal Publishing, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/chicago/latest/chicago_il/0-0-0-2697701Fetched: 10/24/2026