PROGRAM ADMINISTRATION

Jacksonville Ordinance Code tit. V, ch. 126, pt. 6, subpt. B

in effect

Jacksonville Ordinance Code § 126.606 JSEB Administrator.

Sec. 126.606. - JSEB Administrator. (a) Responsibilities. The JSEB Administrator shall administer and manage the Program, including: (1) Implementing, monitoring, and enforcing the rules and regulations of the Program; (2) Unbundling or breaking larger contracts into smaller components where such actions will facilitate competition and provide opportunities under the Program; (3) Providing information and assistance to JSEBs relating to City procurement opportunities, practices and procedures, and bid and proposal specifications, requirements and prerequisites; (4) Certifying businesses as JSEBs and maintaining certification records; (5) Establishing Project Specific Goals after ensuring that adequate JSEBs are available to do the work; (6) Evaluating prime contractors' achievement of Project Specific Goals or Good Faith Efforts (as defined in Section 126.618 herein) to meet Project Specific Goals; (7) Working with City departments to ensure prompt payments to JSEBs for work performed in accordance with Section 126.615 herein; (8) Receiving, reviewing, and acting upon complaints and suggestions concerning the Program and creating a complaint form as part of this process that identifies both parties; (9) Providing quarterly open houses to answer questions from Program participants or prospective participants regarding Program operations; (10) Posting all contracting opportunities on the EBO Office website under "JSEB Program;" (11) Identifying each JSEB on the EBO Office website within three business days of certification; (12) Advertising all pre-bid conferences in applicable JSEB newspapers, direct-mail or e-mail notices to JSEBs, as appropriate, and otherwise seek to increase the interest of all JSEBs certified in the scopes of work of the contract; (13) Providing interested JSEBs with timely, adequate information about the plans, specifications and requirements of the contract to allow them to respond to the solicitation either directly or by referral to the City department seeking the procurement; (14) Maintaining a list of JSEBs and posting such list on the EBO Office website; (15) Adjusting the annual averaged gross receipts for good cause shown, subject to the appeals procedure set forth in Section 126.621 herein; (16) Performing onsite inspections of the JSEB local offices and business locations; (17) Facilitating and coordinating all aspects of the Program so as to provide Program participants and prospective participants with a primary Program contact; and (18) Reporting on the expenditure of City funds paid to certified companies to the City Council Finance Committee semi-annually, with the first report to include the first six months of the fiscal year due by May 15 and the second report to include the full fiscal year's activity due by November 30; such report shall include the number of contracts awarded to JSEBs compared to the total number of contracts awarded by City annually, either directly or as subcontractors, and the dollar-amount of contracts awarded to JSEBs compared to the total dollar-amount of contracts awarded by City annually. (b) Department Training. Each City department, office or board shall identify to the JSEB Administrator the person with the responsibility of ensuring JSEB participation in such department, office or board. Such person shall receive diversity training and shall prepare quarterly reports to the JSEB Administrator identifying for the three month quarter period the extent of non-JSEB and JSEB participation, including the number and dollar value of contracts awarded to JSEBs and City funds actually disbursed to JSEBs, either directly or as subcontractors, in any procurement within its department, office or board. (c) Courtesy Application Reviews and Meeting Conferences. The JSEB Administrator, or his designee, shall provide courtesy reviews of a small business's JSEB application to confirm whether the application has complied with the requirements of this Part. The JSEB Administrator may conduct such courtesy reviews in person or electronically with the small business upon request and appointments shall be scheduled on a first come, first serve basis as time allows. Additionally, the JSEB Administrator, or his designee, may meet with prospective JSEBs interested in the Program to provide information regarding the Program's support and outreach services available to JSEBs as set forth in this Part. (Ord. 2021-117-E, § 5; Ord. 2025-411-E, § 2)

Jacksonville Ordinance Code § 126.607 JSEB Monitoring Committee; Program Review; Reports.

Sec. 126.607. - JSEB Monitoring Committee; Program Review; Reports. (a) Establishment; purpose; reports. There is established a seven-member JSEB Monitoring Committee ("Committee"), to review, in consultation with the JSEB Administrator: (i) the status of the Program Goals, including, but not limited to, the percentage, number, and dollar value of contracts awarded to JSEBs through direct contracting and subcontracts, to set annual, achievable goals to grow and improve the Program; (ii) the training programs, and the "AC Program"; (iii) difficulties or accomplishments of the Program; (iv) a comparison of the achievements under the Program compared with the Program Goals; (v) the maximum threshold amount for annual averaged gross revenue referenced in Section 126.613(c); and (vi) the limitation on the number of program participation years in Section 126.613(c) to determine if such amounts and limitation on the number of years are appropriate for the Program; (vii) the need for legislation. The Equal Business Opportunity Office shall present to the JSEB Monitoring Committee on the status of continuing education, training and mentoring programs, and program marketing and community outreach, as described in Section 126.610, including recommended goals, methods to measure goals, and the achievement or otherwise or previously set goals, as to each topic. At the quarterly spring and fall Committee meetings, at a minimum, the City's Risk Manager shall present to the Committee regarding the available insurance programs for Florida small businesses and make recommendations regarding methods or programs to assist JSEBs in obtaining requisite insurance, as described in Section 126.611. Based on the Committee's required Program review, the Committee shall generate a quarterly report for the Mayor no later than 14 days after each quarterly meeting. The Committee shall generate an annual report for the Mayor and City Council by April 30. The Committee may recommend to the Mayor or City Council amendments to the Program in a report or through proposed legislation. All reports issued by the Committee shall be posted to the EBO Office website. (b) Composition; appointments. The Mayor shall appoint three members of the Committee. The City Council shall appoint three members. The Council President shall annually designate a City Council Member to serve as a member of the Committee. The Committee shall be comprised as follows: (1) One non-JSEB contractor who is a professional engineer, general contractor or architect appointed by the Mayor; (2) One member of the Council designated by the Council President; (3) Two JSEB contractors, one appointed by the Mayor and one appointed by the City Council; (4) Two private citizens, one appointed by the Mayor and one appointed by the City Council; and (5) One representative from the Northeast Florida Builders Association, Inc., or similar trade association, or from the Food & Commercial Workers International Union, or similar trade association, appointed by the City Council. Members shall serve for three-year staggered terms. The non-JSEB contractor member must have a current contract with the City or have had a contract with the City in the past. The Mayor shall appoint a Chair and the Chair shall serve until such a time as another Chair shall be appointed by the Mayor. The Council President shall appoint a Vice Chair and the Vice Chair shall serve until such a time as another Vice Chair shall be appointed by the Council President. The Mayor and City Council shall strive to reflect the diversity of Duval County in its appointments; the six appointed members shall be confirmed by City Council. Any member appointed to the Committee for two consecutive full terms shall not be eligible for the next succeeding term. Terms shall conclude on April 30. The Chair shall preside at all meetings of the Committee. The Vice Chair shall preside if the Chair is absent. (c) Meetings; applicable laws. The Committee shall hold regular meetings at least quarterly at such times and places as it may designate and may hold more frequent meetings as determined by the Chair. The Committee shall meet at least quarterly with the JSEB Administrator. In addition to regular meetings, the Chair may call special meetings of the Committee. The Office of Economic Development shall provide staff support to the Committee. Committee meetings shall be staffed by the Office of General Counsel. The JSEB Monitoring Committee shall be governed by F.S. Chs. 286 and 112, Pt. 3, and Chapters 50 (Organization of Boards and Commissions) and 602 (Jacksonville Ethics Code), of the Code. (d) Attendance at meetings; quorum. Committee members shall make a good effort to attend each quarterly meeting. An appointed member who has unexcused absences at two consecutive meetings shall be replaced by the entity that appointed the member. The presence of four members shall constitute a quorum of the Committee. The affirmative vote of at least a majority of those members present and voting shall be necessary to take action. (e) Filing of complaints. At any regularly scheduled or special meeting, the Committee may vote to authorize the Chair to file a complaint regarding the JSEB program, in part or in whole, with the Jacksonville Ethics Commission, Office of Inspector General, or any other applicable party, for good cause and by an affirmative vote of five members. Any such complaint filed with the Jacksonville Ethics Commission or Office of Inspector General must, in substance and form, comply with Chapter 602, Ordinance Code. (Ord. 2021-117-E, § 5; Ord. 2023-765-E, § 1; Ord. 2024-437-E, § 1; Ord. 2025-148-E, § 2; Ord. 2025-795-E, § 1)

Source: City of Jacksonville, Ordinance Code and Charter and Related Laws (Municode Library, library.municode.com)URL: https://library.municode.com/fl/jacksonville/codes/code_of_ordinances?nodeId=TITVADPE_CH126PRCO_PT6JASMEMBUPR_SPBPRADFetched: 10/27/2026