DESTRUCTION OR DISPOSITION OF RECORDS OR INFORMATION.
Austin City Code § 2-11-11
in effect§ 2-11-11 - DESTRUCTION OR DISPOSITION OF RECORDS OR INFORMATION.
(A) When the retention period for a record or information has expired, the information administrator shall approve the destruction of the record or information unless:
(1) a request for the record or information under Chapter 552 (Public Information Act) of the Government Code is pending;
(2) the city attorney determines that the subject matter of the record or information is related to pending or anticipated litigation, or to an ongoing legal matter;
(3) the subject matter of the record or information is related to an ongoing audit, or an ongoing review by a governmental regulatory agency;
(4) a department director or information administrator requests the city clerk in writing, and states the reason, that the record or information be permitted to be retained for an additional period, and the request is approved in writing by the city clerk;
(5) the city archivist determines that the record or information is of historical value.
(B) The information administrator of each department shall record the destruction of records or information carried out under this chapter or another law and maintain a destruction log.
(C) The city clerk may destroy a record or information that is obsolete or that is not identified on the record control schedule if:
(1) the destruction of the record or information has been approved by the records management committee; and
(2) the commission has approved a request for authorization to destroy the record or information.
(D) A record or information approved for destruction under this chapter and state law may be destroyed by:
(1) the information administrator of the department that has custody of the record; or
(2) the city clerk.
(E) Before an official or employee may destroy the original or source document of a record that has been transferred to microfilm or to an electronic or digital format, the employee or official must obtain written authorization from the city clerk.
Source: Ord. No. 20141120-015, Pt. 1, 12-1-14; Ord. No. 20190919-017, Pt. 12, 9-30-19.
Source: City of Austin, City Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/tx/austin/codes/code_of_ordinances?nodeId=TIT2AD_CH2-11INMA_S2-11-11DEDIREINFetched: 10/27/2026