Jacksonville Ordinance Code tit. V, ch. 116, pt. 13 — ADMINISTRATIVE LEAVE | Jacksonville Ordinance Code (Supp. No. 6, Update 2: codified through Ordinance No. 2026-492-E, enacted July 28, 2026) — City of Jacksonville

Jacksonville Ordinance Code § 116.1301 Definitions.

Sec. 116.1301. - Definitions. For purposes of this Part: (a) Employee. Employee means a full-time, leave accruing employee who is not on any disciplinary action or probation and is considered in "good standing." (b) Administrative Leave. Administrative Leave is employer approved paid time off of work (not utilizing accrued vacation, sick or annual leave) utilized if and only if the appointing authority determines such Administrative Leave serves a public purpose, and is not simply for the personal benefit of the employee. Administrative Leave may not be utilized to maintain an employee on the payroll after the employee's leave has expired. (c) Administrative Volunteer Leave. Administrative Volunteer Leave is Administrative Leave authorized only for those specific initiatives approved in Section 116.1302. (Ord. 1999-577-E, § 1, 8-30-99; Ord. 2001-962-E, § 1; Ord. 2007-178-E, § 1)

Jacksonville Ordinance Code § 116.1302 Administrative volunteer leave.

Sec. 116.1302. - Administrative volunteer leave. Administrative volunteer leave may be provided to employees who have applied for, and have been approved to receive, said leave to: (a) Work on a JaxCares qualified sponsored project in accordance with the following: (1) Nonmatch hours. The City may provide up to eight hours of administrative leave per fiscal year to employees who have been approved by their supervisor to work on a qualified sponsored project; and (2) Match hours. The City may match up to 16 hours per fiscal year on a one-to-one basis, for every personal leave hour taken by an employee to work on a JaxCares qualified sponsored project. (3) JaxCares qualified sponsored project hours shall not exceed 5,000 hours per fiscal year, which hours include administrative volunteer hours and personal leave hours taken by an employee to work on a JaxCares qualified sponsored project. (b) Work on qualified mentoring and literacy projects in accordance with the following: (1) Nonmatch hours. The City may provide up to eight hours of administrative leave per fiscal year to employees who have been approved by their supervisor to work on a qualified sponsored project; and (2) Match hours. The City may match up to 16 hours per fiscal year on a 1½-for-1 basis (total City match of 24 hours), for every personal leave hour taken by an employee to work on a qualified sponsored project. (3) Employees participating in qualified sponsored projects must obtain supervisory approval, must complete training at the Kessler Mentoring Center, and must commit to a program of 12 months of mentoring or literacy service. Matched administrative leave may be used for training. (4) The Director of the Employee Services Department shall, in coordination with the Kids Hope Alliance, develop and publish a plan identifying qualified mentoring or literacy services, and file same with the Division of Legislative Services. (c) Administrative volunteer leave may only be provided to employees as long as no temporary hours, compensatory time or overtime are anticipated to be necessary to staff the time associated with the Administrative Volunteer Leave. (Ord. 1999-577-E, § 1; Ord. 2001-962-E, § 1; Ord. 2007-178-E, § 1; Ord. 2011-732-E; Ord. 2016-140-E, § 16; Ord. 2017-563-E, § 11)

Jacksonville Ordinance Code § 116.1303 Reporting requirement.

Sec. 116.1303. - Reporting requirement. No later than 30 days after the close of each fiscal year, the Mayor shall report to the Council Finance Committee, copy to the Council President and Chief of Legislative Services on the costs of Administrative Volunteer Leave for that fiscal year. (Ord. 2001-962-E, § 1; Ord. 2007-178-E, § 1)