Sec. 7-58. - Records required to be kept by metal recyclers.
(a) Records of public transactions. With the exception of the sale or transfer of aluminum cans, a metal recycler shall keep at his place of business a record in an electronic database or a real-time electronic web-based database, in a form and method approved by the chief of police, in which he shall enter daily, in English, a full description of all public transactions in which materials are purchased or otherwise received at his place of business. Such description shall include:
(1) The date and time of receipt of any item and the amount paid for the item;
(2) The full name and current address of the person or place of business from whom each item was purchased or received;
(3) A clear thumbprint impression of the person from whom each item is received. The thumbprint impression shall be excluded from the requirement for electronic transmission set forth in subsection (b) of this section but shall be maintained by the metal recycler for not less than two years from the date of receipt and made available to the director and any peace officer upon request;
(4) Evidence that the person transferring, selling or otherwise giving the items is at least 18 years of age by presentation of valid identification that includes a photograph of the person's face, in the form of either:
a. A current driver's license or identification card issued by the Texas Department of Public Safety or another state within the United States; or
b. A United States military identification card;
(5) A description of the motor vehicle and/or trailer or other mode of transportation in or on which each item purchased or received was carried to, delivered or transported to the metal recycler's place of business, including the license plate number, the name of the state issuing the license plate, and the make, model and color of the vehicle, if applicable;
(6) The individual transaction number assigned by the metal recycler to each transaction;
(7) A description of each of the items received as part of the transaction including, where customary in the business, the size, weight, material, length, capacity, and any other designations or descriptions customarily employed in the sale and purchase of such items;
(8) A digital photograph of sufficient quality to enable the identification of each item received;
(9) If the item received is a junked, abandoned or wrecked automotive vehicle, documentation of ownership and any other information required for receipt of such vehicles as provided in state or federal laws or regulations and any provision of this Code;
(10) The name or employee number of the metal recycler's employee who facilitates or conducts the transaction;
(11) Whether the person from whom each item was purchased or received either:
a. Presented a written document evidencing that the person is the legal owner or is lawfully entitled to sell or otherwise transfer the item; or
b. Signed a written statement that the person is the legal owner of or is lawfully entitled to sell or otherwise transfer the item;
(12) A digital photograph of sufficient quality taken at the time of the transaction that accurately depicts the entire face of the person transferring, selling or otherwise giving the item;
(13) A copy of the seller's cash transaction card or approved application for a cash transaction card if the metal recycler paid for items purchased by cash;
(14) A copy of the debit card receipt and the seller's cash transaction card or approved application for a cash transaction card if the entity paid for items purchased by debit card;
(15) A copy of the check if the metal recycler paid for items purchased by check;
(16) The serial or heat number of any item purchased or received as required by rule or regulation promulgated pursuant to section 7-53 of this Code;
(17) A copy of a valid city-issued or state-issued construction, demolition, electrical, plumbing or heating, ventilation, or air conditioning (HVAC) permit or license for transactions in which the person seeking to sell or otherwise transfer items does so in the ordinary course of the person's business; and
(18) Any other information that the chief of police may reasonably require as set forth in the administrative rules and regulations pursuant to section 7-53 of this Code.
(b) Reporting of public transactions. The real-time electronic web-based database described in subsection (a) of this section shall be created and maintained by the police department. The metal recycler shall forward the required record and descriptions set forth in subsection (a) of this section for all public transactions in an electronic format to the designated police department web site before the close of business on each day on which the metal recycler is open for business.
(c) Records of business to business transactions. A metal recycler shall keep at his place of business a record in an electronic database or the real-time electronic web-based database as described in subsection (a) of this section a full description of all business to business transactions in which materials are purchased or otherwise received at his place of business. Such description shall include:
(1) The date and time of receipt of any item;
(2) The full name of the authorized personnel and the address of the place of business from whom each item was purchased or received;
(3) The individual transaction number assigned by the metal recycler to each transaction;
(4) A description of each of the items received as part of the transaction including, where customary in the business, the size, weight, material, length, capacity and any other designations or descriptions customarily employed in the sale and purchase of such items;
(5) A digital photograph of sufficient quality to enable the identification of each item received with the exception of material transported by commercial vehicle, of which the entire load inside the trailer or the loaded trailer on the scale shall be photographed;
(6) The name or employee number of the metal recycler's employee who facilitates or conducts the transaction;
(7) A copy of a valid city-issued or state-issued construction, demolition, electrical, plumbing or heating, ventilation, or air conditioning (HVAC) permit or license for transactions in which the person seeking to sell or otherwise transfer items does so in the ordinary course of the person's business; and
(8) Any other information that the chief of police may reasonably require as set forth in the administrative rules and regulations pursuant to section 7-53 of this Code.
(d) Business to business transactions not required to be reported. A metal recycler shall not be required to forward to the real-time electronic web-based database as described in subsection (a) of this section the following information:
(1) The record and description of business to business transactions as described in subsection (c) of this section; and
(2) Material a metal recycler receives from a company at a location other than the metal recycler's place of business.
(e) Receipts. A metal recycler shall provide a consecutively numbered receipt to each seller or transferor of items, including the authorized personnel for a business to business transaction. Such receipt shall be dated on the actual date of the transaction and shall list the items sold or otherwise transferred. A printed version of the record input to an electronic database or input and transmitted to the real-time electronic web-based database as described in this section shall satisfy this requirement. An accurate copy or record of receipts provided shall be retained for a period of not less than three years from the date of the transaction.
(f) Authorized personnel records. A metal recycler shall maintain a written designation from a company with which the metal recycler engages in business to business transactions that occur at the metal recycler's place of business. The written designation must contain the name of the individual(s) serving as the company's authorized personnel and is valid for a 12- month period after the date provided on the designation unless, prior to the expiration of the 12-month period, the company designates new authorized personnel and submits that change in writing to the metal recycler. The written designation must:
(1) Be dated;
(2) Contain the first and last name of the individual(s) designated as the authorized personnel;
(3) Be updated by the company annually; and
(4) Be maintained by the metal recycler for a period of not less than three years from the date that appears on the designation.
(g) Requirements for a business to business transaction. To be deemed a business to business transaction, the name of the person from whom the item(s) is received at the metal recycler's place of business must be listed as authorized personnel on a written designation and that designation must be valid as of the date of the business to business transaction. The following transactions will not be considered business to business transactions and must be recorded as public transactions as required in subsection (a) of this section and forwarded to the real-time electronic web-based database as required by subsection (b) of this section:
(1) Transactions involving an individual whose name is not listed as authorized personnel on a written designation from the company of which the individual claims to be acting on its behalf; and
(2) Transactions involving an individual whose name does appear as authorized personnel on a written designation from the company of which the individual claims to be acting on its behalf, but for which the written designation has expired.
(h) Inspection. A metal recycler shall, upon request, submit and exhibit for inspection or copying by any peace officer or inspector authorized by the director all business records that are required to be maintained under this section.
(Ord. No. 2016-964, § 4(Exh. A), 12-7-2016)