Notice.
Philadelphia Code § 9-3504.1
in effect§ 9-3504.1. Notice.
(1) If an employer intends to reject an Applicant or Employee for a job opening based in whole or in part on criminal record information, the employer shall notify the applicant in writing of such provisional decision and its basis, including the specific convictions considered, and shall provide the Applicant or Employee with a copy of the criminal record used. The employer shall also provide the Applicant or Employee with a notice in plain language that shall include:
(a) A summary of the Applicant’s or Employee’s rights under the Fair Criminal Record Screening Standards Ordinance.
(b) A statement that the employer will consider evidence of any error in the criminal history records and evidence of rehabilitation and mitigation if provided by the Applicant or Employee, including a list of the types of evidence that may be offered, consistent with subsection 9-304(3)(f).
(c) Instruction as to how the Applicant or Employee can exercise their right to provide evidence or explanation directly to the employer.
(2) The Philadelphia Commission on Human Relations (the “Commission”), or such other City department or office as the Mayor may designate, is authorized to issue regulations implementing and interpreting this Section 9-3504.1 and to create forms to be used by employers under this Section 9-3504.1, including, but not limited to, a form of required notice, summary of rights under the Ordinance, and statement concerning evidence of error or rehabilitation.
(3) The employer shall allow the Applicant or Employee ten (10) business days to provide evidence of the inaccuracy of the information or to provide an explanation before it may make a final determination concerning the Applicant’s or Employee’s employment.
Notes
1299 | Added, Bill No. 150815 (approved December 15, 2015), effective March 14, 2016. Enrolled bill numbered this as Section 9-3504a; renumbered by Code editor. Amended, Bill No. 200479 (approved January 20, 2021), effective April 1, 2021; amended, Bill No. 250373-A (approved October 8, 2025), effective January 6, 2026.
Source: City of Philadelphia, The Philadelphia Code and Home Rule Charter (American Legal Publishing, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/philadelphia/latest/philadelphia_pa/0-0-0-280153Fetched: 10/27/2026