§ 18.08.303 — Application Submittal and Handling

18.08.303 - Application Submittal and Handling

(a) Authority to Submit Application (1) Unless expressly stated otherwise in this Title, a development application shall be submitted by: a. The owner, contract purchaser, or any other entity or person having a recognized property interest in the land on which development is proposed; or b. A person authorized to submit the application on behalf of the owner, contract purchaser, or other entity or person having a recognized property interest in the land, as evidenced by a letter or document signed by the owner, contract purchaser, or another person. (2) If there are multiple owners listed on a deed, multiple buyers listed on a purchase agreement, or multiple entities or persons authorized to submit the application, all such persons shall sign the application or a letter or document consenting to the application. (3) Applications shall be signed by the owner(s) of the property in question or their authorized representatives. If the property has multiple owners, a list shall be provided of all persons and entities with a property interest in the property. (4) These application filing requirements shall not require that all members or shareholders of an entity sign an application if company authorization of signing authority is provided for the person signing the application consent form. (b) Application Content The application shall be submitted to the Administrator on a form established by the Administrator. The applicant bears the burden of demonstrating compliance with application requirements. (c) Application Fees (1) The Administrator is authorized to charge fees related to the processing of applications in accordance with the City Council's approved schedule of fees. (2) Fees are due at the time the application is filed. (d) Concurrent Review (1) Except as provided in subsection 2, below, with approval of the Administrator, an applicant may elect to submit applications for different permits and approvals that may be required for a single development project for concurrent processing as part of the same application. (2) Applications for Master Plan Amendment, Rezoning, or Rezoning to PUD may not be combined with applications for Development Permits, Subdivision Permits, or Flexibility and Relief. However, with approval of the Administrator, separate applications may be scheduled for review at the same Planning Commission or City Council meeting. (3) The review schedule, notification, and processing requirements for a consolidated application shall follow the longest and most intensive review standards of the submitted requests. (4) Approval standards for consolidated applications shall include all approval requirements for the submitted requests. The decision-making body may make the same decision or different decisions on the submitted requests based on the specific standards applicable to each approval. (5) Review and decision-making bodies considering separate applications being processed concurrently shall render separate recommendations and decisions on each application based on the specific standards applicable to each approval. (e) Alternative Process (1) At the discretion of the applicant, any project subject to a minor site plan review may instead by processed in accordance with a major site plan review. (2) At the discretion of the applicant, any project subject to a minor conditional use permit may instead by processed in accordance with a conditional use permit. (3) At the discretion of the applicant, any development subject to a minor site plan review and a minor conditional use permit may be combined into a single application for minor conditional use permit. (4) At the discretion of the applicant, any development subject to a major site plan review and a conditional use permit may be combined into a single application for a conditional use permit. (f) Application Intake Schedule Unless a different review process is outlined in other sections of this Title, applications shall be accepted for review as follows: (1) Master Plan amendment applications shall be accepted for review on the first regular business day in January, April, July, and October, and in accordance with an established schedule. (2) Applications requiring an initial decision at a City Council or Planning Commission public hearing and applications for minor deviations, minor conditional use permits, and site plan review shall be accepted for review in accordance with an established schedule, with no fewer than two acceptance dates per month. (3) Applications for other administrative approvals shall be accepted on all working days. (g) Determination of Application Completeness The Administrator shall determine whether the application is complete or incomplete no more than three working days following submittal and shall provide written notification of such determination to the applicant. A complete application shall be processed according to the procedures in this article. An incomplete application shall not be processed or reviewed. Any deficiencies noted by the Administrator shall be addressed by the applicant prior to resubmitting the application. (h) Application Withdrawal (1) After an application has been accepted for review, the applicant may withdraw the application at any time by submitting a letter of withdrawal to the Administrator. (2) An applicant is not entitled to a refund of application fees for withdrawn applications. However, the Administrator may refund fees not expended during the staff review based on an established pro rata basis.

(Ord. No. 6692, § 1(Exh. A), 1-8-25)