§ 2-1807 — Guidelines

Sec. 2-1807. - Guidelines.

The guidelines prepared in accordance with this division shall require the following: (1) Maintenance of an open data and transparency program by the open data program manager, including all modifications thereto and all documents governing the open data program and approved by the Chief Administrative Officer. (2) A process developed by the open data program manager to ensure that open datasets are available in machine-readable formats that permit processing of data for downloading through a programming interface or bulk download that is automated where possible. (3) Maintenance by the open data program manager of a data catalog listing all datasets for all agencies. (4) Assessment by the open data review officer of the datasets to be published on the open data portal to identify potential risks to the City of treating sensitive data as open data within the context of datasets already available to the public. (5) When risks resulting from the potential treatment of sensitive data as open data are identified, requirements that the open data review officer work with open data coordinators and the open data management team to implement mechanisms to mitigate the risks of treating sensitive data as open data. (6) The approval by the Chief Administrative Officer of the list of assigned open data coordinators as part of the annual review and report for the open data program required by this division. (7) A process developed by the open data program manager to ensure that data published in accordance with this division adheres to the requirements of this division and to the regulations and guidelines prepared in accordance with this division. (8) Communication by the open data program manager of open data policies and standards to open data coordinators. (9) Review and approval by the open data program manager of each dataset prior to its initial publication on the open data portal. (10) Documentation by the open data program manager of the process for reviewing requests for datasets to be published on the open data portal, including who is designative to approve or deny such requests and the legal basis for such approval or denial. (11) A schedule developed and administered by open data program manager for the training and support of open data coordinators. (12) Performance by the open data review officer of an annual risk assessment of both the open data program and the data available on the open data portal, the dissemination by the open data review officer of the results of such assessments with the open data coordinators and the open data management team and inclusion of risk mitigation strategies implemented in the annual review and report for the open data program required by this division. (13) An annual plan, presented to the Council by no later than December 31, 2017, and December 31 of every year thereafter, developed by the open data management team and administered by the open data program manager that contains each of the following details for the ensuing year: a. Proposals for improving public access to open datasets, the management of open data processes, and the maintenance of high quality, up-to-date data with supporting documentation, if applicable. b. A description of and proposed timeline for the publication of datasets intended to be published on the open data portal. c. Recommendations from the open data program manager on the inclusion of historical documents on the open data portal and a schedule for the publication of historical documents approved by the Chief Administrative Officer. d. Identification of any anticipated costs associated with operating the open data program, including the cost to implement any proposed changes. (14) Annually update and publish the guidelines prepared in accordance with this division based on changes in applicable law, recommendations solicited from elected officials, agency heads, open data coordinators, members of the business community, and members of the public.

(Code 2015, § 2-1366.5; Code 2020, § 2-1654; Ord. No. 2017-146, § 2, 11-13-2017)