§ 3.37 — POST ENTRY TRAINING PROGRAM

3.37 - POST ENTRY TRAINING PROGRAM.

(1) Definitions. (a) Training within the meaning of this ordinance shall have as its purpose the objective of improving the capacity of City officers and employees to perform the duties to which they have been assigned or to increase their readiness to assume broader responsibilities within the municipal service. (b) Training program shall mean a program of study, instruction, and training which has been formulated on the basis of needs of municipal personnel and for which provision has been made in the annual budget adopted by the Common Council. The program may include on-the-job or off-the-job training and shall be administered by the Training Officer under the general direction of the Human Resources Director. (Am. by Ord. 10052, Adopted 6-19-90) (c) On-the-job training is training made available during normal working hours at the principal place of employment as a planned interruption of the normal duty period. (d) Off-the-job training is training which is undertaken either during or outside of normal working hours or while on leave of absence for training purposes, and at a location other than the place of principal employment. (e) Eligible City employees shall be any full-time nonelective City officer or employee. Any employee who obtains an advanced degree at the expense of the City will assure the City that upon completion of that training, they will remain in the service of the City for not less than one (1) year or refund to the City the amount of salary, wages, and expenses that the City has paid to employee or for their benefit during the training period. Exceptions to this provision may be recommended by the Personnel Board and approved by the Mayor. (Am. by ORD-14-00012, 1-14-14) (2) Responsibility. The Human Resources Director shall be responsible for the development and execution of training programs suited to the needs of the City. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07) (3) Training Programs. (a) There is hereby established provision for formal training as part of the personnel development program for eligible City employees to promote maximum effectiveness in the conduct of the City's service and to foster improved performance of official duties by City employees. (b) Such training may include established courses in recognized schools, correspondence courses taught by recognized schools, seminars, institutes, conferences, work shops, and other types of training conducted and administered by the Training Officer. (c) All training completed by an eligible City employee will be recorded in his personnel file with appropriate certification. (4) Training Committee. There is established a Training Committee which shall be composed of three (3) division or departmental representatives, the Human Resources Director, and the Training Officer, who shall be chair and secretary respectively. Members of the committee shall be regular full-time employees of the City. They shall be appointed for a two (2) year term by the Mayor and serve without additional compensation. To establish the Training Committee, two (2) department or division representatives shall be appointed for one (1) year, and one (1) department or division representative for two (2) years. Thereafter, all appointments shall be made for two (2) years. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07; ORD-14-00012, 1-14-14) (5) Committee Duties. The Training Committee, a policy group, shall meet regularly on the call of the chair and shall: (1) advise and assist the Human Resources Director in developing the policies necessary for an effective training program; and, (2) perform such other duties as the Mayor may direct. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07; ORD-14-00012, 1-14-14) (6) Administration. The training programs shall be administered by the Training Officer under the general direction of the Human Resources Director. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07) (7) Duties of Training Officer. The Training Officer shall, with the advice of the Human Resources Director: (1) develop and conduct on-the-job training program; (2) provide for on-the-job and off-the-job training programs for eligible employees; (3) prepare and submit to the Human Resources Director, an annual report and such other reports of training needs, activities, and accomplishments as to keep the City and Common Council apprised of the training programs; (4) prepare and submit to the Human Resources Director an annual budget for training programs; and (5) prepare a training manual for implementing training programs embodying rules, regulations, and procedures to be submitted through the Human Resources Director to the Common Council for approval. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07; Am. by ORD-09-00052, Pub. 4-2-09, Eff. 8-1-09) (8) Facilities and Personnel Available. The Human Resources Director shall, for purposes of implementing the program, have authority to: (1) make use of City personnel and City-owned or controlled property, equipment, materials, and facilities; (2) negotiate with colleges, universities, other educational institutions, organizations and individuals to provide appropriate training courses for eligible employees; (3) negotiate with other public jurisdictions for joint staffing, participation in, and use of training facilities and programs which they may jointly provide. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07) (9) Employee Attendance. (a) Attendance at on-the-job training shall be considered as attendance at work. (b) Attendance at approved off-the-job training during working hours, shall be considered attendance at work, except where this will conflict with other sections of this ordinance. (10) Leave of Absence. Leaves of absence with or without pay may be granted for off-the-job training by department heads. A training leave of absence without pay, but at the expense of the City of more than thirty (30) calendar days duration, or without pay and not at the expense of the City of more than ninety (90) calendar days duration, shall be subject to prior approval by the Mayor. A training leave of absence with pay of more than five (5) working days shall be subject to the approval of the Mayor. (11) Expenses. (a) Reasonable traveling, sustenance, and other expenses for training purposes may be incurred and paid by the City for participation by eligible employees in any training program recommended by the Human Resources Director and approved by the employee's department head. (Am. by ORD-09-00052, Pub. 4-2-09, Eff. 8-1-09) (b) The Human Resources Director, upon advice of the Training Officer, may arrange for sharing of training expenses between the City and eligible employees, subject to provisions of Section 3.37(11)(a). (Am. by Ord. 10052, Adopted 6-19-90) (12) Exceptions. This ordinance shall not apply to the Police or Fire Departments except that upon request of either department head, the Human Resources Director and the Training Officer shall render such assistance as may be requested in accordance with the provisions of this ordinance. (Am. by Ord. 10052, Adopted 6-19-90; Renum. by ORD-07-00048, 4-12-07) (13) Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions.