CLAIMS AND DEMANDS

Las Vegas Municipal Code tit. 4, ch. 4.12

in effect

Las Vegas Municipal Code § 4.12.010 Claim defined.

4.12.010 - Claim defined. "Claim," as used in this chapter, unless the context requires otherwise, a demand for payment for materials and supplies received and for services rendered. (Ord. 3653 § 5, 1992: Ord.240 § 1, 1938: prior code § 1-17-2)

Las Vegas Municipal Code § 4.12.020 Advocacy by officers.

4.12.020 - Advocacy by officers. No City officer shall, except for his own service, or expenses incurred by him on behalf of the City, present any claim for allowance against the City, or in any way, except in the discharge of his official duty, advocate the relief asked in a demand made by any other person. (Ord. 3653 § 5, 1992: Ord. 240 § 2 (part), 1938: prior code § 1-17-3)

Las Vegas Municipal Code § 4.12.030 Right to oppose.

4.12.030 - Right to oppose. Any person may appear before the City Council and oppose the payment of any claim made against the City. (Ord. 3653 § 6, 1992: Ord. 240 § 2 (part), 1938: prior code § 1-174)

Las Vegas Municipal Code § 4.12.040 Deduction of debt to city.

4.12.040 - Deduction of debt to city. No claim on the City shall be allowed by the City Council in favor of any person in any way in debted to the City, without first deducting such indebtedness. (Ord. 3653 § 7, 1992: Ord. 240 § 3 (part), 1938: prior code § 1-17-5)

Las Vegas Municipal Code § 4.12.050 Allowance to officers restricted.

4.12.050 - Allowance to officers restricted. No claim on the City may be allowed by the City Council in favor of any officer whose account has not been rendered and approved, or who has neglected or refused to perform any of the duties of his office. (Ord. 3653 § 8, 1992: Ord. 240 § 3 (part), 1938: prior code § 1-176)

Las Vegas Municipal Code § 4.12.060 Form of demands—Deadline for filing.

4.12.060 - Form of demands—Deadline for filing. (A) The City Council must not hear, consider, credit, audit or allow any claim in favor of any person against the City, unless the same is itemized, giving names, dates and particular services rendered, character of work done, number of days engaged, supplies or materials furnished, to whom and quantity and price to be paid therefor, and unless the same is presented to and filed with the Director of Finance within six months after the last item of the order was received or services rendered. (B) If the City Council does not hear or consider a claim for the reason that it is not itemized or certified, the City Council shall cause notice to be given to the claimant or his attorney of that fact, and shall give time to have the same itemized and certified, provided that in no case shall such time be enlarged or given beyond the original six-month limitation mentioned above. (Ord. 3653 § 9, 1992: Ord. 240 § 4, 1938: prior code § 1-17-7)

Las Vegas Municipal Code § 4.12.070 Negligence-based claims.

4.12.070 - Negligence-based claims. Claims for damages against the City which are based on the alleged negligence of the City, its agents or employees, shall be presented to the City Clerk in writing and shall set forth the time and place of the accident, names and addresses of all witnesses, a statement of the facts surrounding the accident, a description of the injuries suffered and the amount of damages claimed. (Ord. 1985 § 2, 1979: prior code § 1-17-8)

Las Vegas Municipal Code § 4.12.090 Presentation to Clerk—Initial processing.

4.12.090 - Presentation to Clerk—Initial processing. All claims against the City for materials, supplies and services purchased by the City shall be presented to and filed with the Department of Finance. With respect to each claim, officers or employees of the Department shall: (A) Note thereon the date the claim was received; and (B) Attach to the claim a copy of the purchase order by which the expenditure was authorized, together with such evidence as is available of the receipt of goods or services referred to on the claim upon which shall be shown the written approval or disapproval of the head of the department or designee as to the materials and supplies received or services rendered. The process used (and evidence of the process used) may be in electronic form. (Ord. No. 6241, § 1, 3-20-13; Ord. 3653 § 10, 1992: Ord. 240 § 7, 1938: prior code § 1-17-10)

Las Vegas Municipal Code § 4.12.100 Verification—Warrant—Preparation—Register.

4.12.100 - Verification—Warrant—Preparation—Register. The Department of Finance shall examine and verify all claims filed against the City as to their validity, accuracy and required previous approvals, and shall prepare for approval a check upon the treasury representing such demand, which check shall specify in whose favor it is drawn and the amount thereof, together with the name or reference number of the fund and of the bank out of which it is payable. Notation of each such claim and check shall be made in a register book of claims and checks, setting forth the number of the claim and check, in whose favor the check is drawn, and the amounts thereof, together with dates and the name or reference number of the fund and of the bank out of which the check is payable. (Ord. No. 6241, § 2, 3-20-13; Ord. 3653 § 12, 1992: Ord. 882 § 2, 1961: Ord. 240 § 8, 1938: prior code § 1-17-11)

Las Vegas Municipal Code § 4.12.140 Warrants—Restriction—Signature and distribution.

4.12.140 - Warrants—Restriction—Signature and distribution. (A) No check (whether in hard copy or electronic form) shall be drawn or evidence of indebtedness issued unless there is sufficient cash or cash equivalents in the treasury legally applicable to the payment of the same, except as provided by law. (B) All checks in hard copy form that are so drawn shall be forwarded to the City Treasurer's Office, together with a signed copy of the register book of claims. If payment of the claim is deemed appropriate and correct, the check shall be signed by the City Manager, Chief Financial Officer, Director of Finance or City Treasurer and distributed to the claimants legally entitled thereto. (Ord. No. 6241, § 3, 3-20-13; Ord. 3653 § 12, 1992: Ord. 240 § 12 (part), 1938: prior code § 1-17-14)

Las Vegas Municipal Code § 4.12.150 Warrants—Facsimile signatures.

4.12.150 - Warrants—Facsimile signatures. Officers who are authorized by this Chapter to sign instruments may use a facsimile signature produced by means of an electronic process and signature stamp in place of their handwritten signatures under the circumstances described in this Section. The use of the facsimile signature described in the preceding sentence may take place in cases of emergency and upon approval of the City Council, subject to the following conditions: (A) The electronic process shall be of such nature that the facsimile signature is secured, with access thereto being controlled by the Department of Innovation and Technology in accordance with recognized and appropriate technology security controls. (B) The use of the facsimile signature shall be made only under the direction and supervision of the officer whose signature it represents. (C) All signature stamps shall at all times be kept in a safe or vault, securely locked, when not in use, to prevent any misuse of the same. (Ord. No. 6816, § 9, 8-17-22; Ord. No. 6241, § 4, 3-20-13; Ord. 3653 § 13, 1992: Ord. 651 § 2, 1955: prior code § 1-12-1)

Las Vegas Municipal Code § 4.12.160 Bond payments unaffected.

4.12.160 - Bond payments unaffected. Nothing in this chapter shall be construed as preventing the payment by the City Treasurer of the bonded indebtedness of the City and the interest coupons thereof, or payment on account of street improvement bonds and coupons in accordance with the laws authorizing the issuance of bonds. (Ord. 240 § 15, 1938: prior code § 1-17-15)

Las Vegas Municipal Code § 4.12.170 Reserved.

Las Vegas Municipal Code § 4.12.180 Accounts with public funds.

4.12.180 - Accounts with public funds. No City department, court or agency shall open or maintain any bank account where public funds are on deposit unless authorized by the Director of Finance or City Treasurer. Accounts with public funds on deposit must bear the signature of the City Manager, Chief Financial Officer, Director of Finance or City Treasurer. (Ord. No. 6241, § 5, 3-20-13; Ord. 3653 § 15, 1992)

Source: City of Las Vegas, Municipal Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/nv/las_vegas/codes/code_of_ordinances?nodeId=TIT4REFI_CH4.12CLDEFetched: 10/28/2026