Records—Required.
El Paso City Code § 5.12.110
in effect5.12.110 - Records—Required.
A. Every secondhand dealer must keep a record of all transactions in a format prescribed by the chief of police.
B. The record must be maintained in the English language and in a clear, legible manner.
C. Secondhand dealers must 1) complete a secondhand dealer receipt that is sold by the city or 2) submit an electronic filing in a format acceptable to the city.
D. A secondhand dealer may not purchase, receive, or possess an item of regulated merchandise from which the manufacturer's identification or serial number or brand has been altered, removed, or obliterated by means other than by wear caused by ordinary use of the item by a consumer.
E. A secondhand dealer may not purchase or acquire any item that is stolen or that shows any indication of not belonging to the person offering such item for sale or purchase, unless:
1. The seller of the offered item(s) produces a valid receipt or other evidence of ownership or purchase of the item(s); or
2. The seller of the offered item(s) provides a signed and dated written statement including a description of how the seller came into possession of the item(s) and that the seller does not have a receipt. A copy of the receipt, document evidencing ownership or purchase, or written statement must be attached to, and retained with, records of the purchased or acquired item(s).
F. The records maintained by the secondhand dealer must be made at the time of the transaction, be sequentially numbered and include the following information or documentation:
1. Transaction date;
2. Secondhand dealer business name;
3. Secondhand store address to include street, city, state and zip code;
4. Confirmation of the seller's identification via a U.S. state-issued driver's license or identification card with a photo for kiosk transactions; , or via a U.S. state-issued driver's license or card with a photo or military identification card for transactions conducted in person as defined in this chapter as "engaged in or conducting business";
5. Seller's address including street, city, state and zip code;
6. The month, day and year that seller was born;
7. Seller's last name, first name, and middle name/initial;
8. Seller's hair color, eye color, height and weight;
9. An accurate and full description of secondhand goods to include, but not be limited to: serial numbers, model numbers, item type, make, model number engraving, inscriptions, color, size, length, unique markings, owner applied numbers, inventory number, metal, stone, karat and design must be recorded if applicable. Each individual item must be recorded fully and accurately as soon as commercially reasonable but no later than fifteen business days after the transaction. Stones must be described as to type, including results of electronic testing, color, shape, number, size and approximate weight. Class ring descriptions must also include school name, class year and any names or words noted or inscribed on the ring;
10. The price or consideration paid or received at the time of transaction;
11. All record entries must identify the person making the entry.
G. The secondhand dealer must maintain a record of all transactions for one year from the transaction date, even if the secondhand dealer no longer possesses or owns the property.
H. The secondhand dealer's records must be accessible during business hours, at the address that is listed on the secondhand dealer's license.
(Ord. No. 18391, § 1, 7-28-2015; Ord. No. 18449, § 1, 12-15-2015)
Source: City of El Paso, City Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/tx/el_paso/codes/code_of_ordinances?nodeId=TIT5BULIPERE_CH5.12DESEGODECRPRMECODEPA_ARTIDESEGO_5.12.110REEQFetched: 10/28/2026