REPORTING REQUIREMENTS

Raleigh City Code pt. 8, ch. 2, art. C, div. 5

in effect

Raleigh City Code § 8-2128 BASELINE MONITORING REPORTS.

Sec. 8-2128. - BASELINE MONITORING REPORTS. (a) Within either one hundred eighty (180) days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination under 40 CFR 403.6(a)(4), whichever is later, existing categorical users currently discharging to or scheduled to discharge to the POTW shall submit to the POTW Director a report which contains the information listed in subsection (b) below. At least ninety (90) days prior to commencement of their discharge, new sources, and sources that become categorical users subsequent to the promulgation of an applicable categorical standard, shall submit to the POTW Director a report which contains the information listed in subsection (b) below. A new source shall report the method of pretreatment it intends to use to meet applicable categorical standards. A new source also shall give estimates of its anticipated flow and quantity of pollutants to be discharged. (b) Users described above shall submit the information set forth below. (1) Identifying information. The name and address of the facility, including the name of the operator and owner. (2) Environmental permits. A list of any environmental control permits held by or for the facility. (3) Description of operations. A brief description of the nature, average rate of production, and standard industrial classifications of the operation(s) carried out by such user. This description should include a schematic process diagram which indicates points of discharge to the POTW from the regulated processes. (4) Flow measurement. Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined waste stream formula set out in 40 CFR 403.6(e). (5) Measurement of pollutants. a. The categorical pretreatment standards applicable to each regulated process. b. The results of sampling and analysis identifying the nature and concentration, and/or mass, where required by the standard or by the POTW Director, of regulated pollutants in the discharge from each regulated process. Instantaneous, daily maximum, and long-term average concentrations, or mass, where required, shall be reported. The sample shall be representative of daily operations and shall be analyzed in accordance with procedures set out in §8-2137 of this article. c. Sampling must be performed in accordance with procedures set out in §8-2138 of this article and 40 CFR 403.12(b) and (g), including 40 CFR 403.12(g)(4). (6) Certification. A statement, reviewed by the user's current authorized representative as defined in 8-2112 of this article and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether additional operation and maintenance (O & M) and/or additional pretreatment is required to meet the pretreatment standards and requirements. (7) Compliance schedule. If additional pretreatment and/or O & M will be required to meet the pretreatment standards, the shortest schedule by which the user will provide such additional pretreatment and/or O & M. The completion date in this schedule shall not be later than the compliance date established for the applicable pretreatment standard. A compliance schedule pursuant to this section must meet the requirements set out in §8-2129 of this article. (8) Signature and certification. All baseline monitoring reports must be signed and certified in accordance with §8-2127(3) of this article. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2129 COMPLIANCE SCHEDULE PROGRESS REPORTS.

Sec. 8-2129. - COMPLIANCE SCHEDULE PROGRESS REPORTS. The following conditions shall apply to the compliance schedule required by §8-2128(b)(7) of this article. (1) The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards (such events include, but are not limited to, hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction, and beginning and conducting routine operation); (2) No increment referred to above shall exceed nine (9) months; (3) The user shall submit a progress report to the POTW Director no later than fourteen (14) days following each date in the schedule and the final date of compliance including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay, and, if appropriate, the steps being taken by the user to return to the established schedule; and (4) In no event shall more than nine (9) months elapse between such progress reports to the POTW Director. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2130 REPORTS ON COMPLIANCE WITH CATEGORICAL PRETREATMENT STANDARD DEADLINE.

Sec. 8-2130. - REPORTS ON COMPLIANCE WITH CATEGORICAL PRETREATMENT STANDARD DEADLINE. Within ninety (90) days following the date for final compliance with applicable categorical pretreatment standards, or in the case of a new source following commencement of the introduction of waste water into the POTW, any user subject to such pretreatment standards and requirements shall submit to the POTW Director a report containing the information described in §8-2128(b)(4) through (b)(6) of this article. For users subject to equivalent mass or concentration limits established in accordance with the procedures in 40 CFR 403.6(c), this report shall contain a reasonable measure of the user's long term production rate. For all other users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production (or other measure of operation), this report shall include the user's actual production during the appropriate sampling period. All compliance reports must be signed and certified in accordance with §8-2127(3) of this article. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2131 PERIODIC COMPLIANCE REPORTS.

Sec. 8-2131. - PERIODIC COMPLIANCE REPORTS. Municipalities may sample and analyze user discharges in lieu of or in addition to requiring the users to conduct sampling and analysis. (a) All significant industrial users shall, at a frequency determined by the POTW Director, but in no case less than once every six months, submit a report indicating the nature and concentration of pollutants in the discharge which are limited by pretreatment standards and the applicable flows for the reporting period. Sampling and analysis must be performed in accordance with procedures set out in §§8-2137 and 8-2138 of this article. All periodic compliance reports must be signed and certified in accordance with §8-2127(3) of this article. If a user subject to the reporting requirement in this section monitors any pollutant more frequently than required by the POTW Director, using the procedures prescribed in §§8-2137 and 8-2138 of this article, the results of this monitoring shall be included in the report. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2132 REPORTS OF CHANGED CONDITIONS.

Sec. 8-2132. - REPORTS OF CHANGED CONDITIONS. Each user must notify the POTW Director of any planned significant changes to the user's operations or system which might alter the nature, quality, or volume of its waste water at least thirty (30) days before the change. The permittee shall not begin the changes until receiving written approval from the Control Authority. See §8-2133(d) of this article for other reporting requirements. (1) The POTW Director may require the user to submit such information as may be deemed necessary to evaluate the changed condition, including the submission of a waste water discharge permit application under §8-2127 of this article. (2) The POTW Director may issue a waste water discharge permit under §8-2127 of this article or modify an existing waste water discharge permit under §8-2127 of this article in response to changed conditions or anticipated changed conditions. (3) For purposes of this requirement, significant changes include, but are not limited to, flow or pollutant increases of twenty (20) per cent or greater, and the discharge of any previously unreported pollutants. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2133 REPORTS OF POTENTIAL PROBLEMS.

Sec. 8-2133. - REPORTS OF POTENTIAL PROBLEMS. (a) In the case of any discharge, including, but not limited to, accidental discharges, discharges of a non-routine, episodic nature, a non-customary batch discharge, or a slug load as defined in 8-2112 of this article, that may cause potential problems for the POTW, the user shall immediately telephone and notify the POTW Director of the incident. This notification shall include the location of the discharge, type of waste, concentration and volume, if known, and corrective actions taken by the user. (b) Within five (5) days following such discharge, the user shall, unless waived by the POTW Director, submit a detailed written report describing the cause(s) of the discharge and the measures to be taken by the user to prevent similar future occurrences. Such notification shall not relieve the user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the POTW, natural resources, or any other damage to person or property; nor shall such notification relieve the user of any fines, penalties, or other liability which may be imposed pursuant to this article. (c) A notice shall be permanently posted on the user's bulletin board or other prominent place advising employees whom to call in the event of a discharge described in subsection (a) above. Employers shall ensure that all employees, who may cause such a discharge to occur, are advised of the emergency notification procedure. (d) All SIUs are required to notify the POTW immediately of any changes at its facility affecting the potential for spills and other accidental discharges, discharges of a non-routine, episodic nature, a non-customary batch discharge, or a slug load as defined in §8-2112 of this article. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2134 REPORTS FROM UNPERMITTED USERS.

Sec. 8-2134. - REPORTS FROM UNPERMITTED USERS. All users not required to obtain a waste water discharge permit shall provide appropriate reports to the POTW Director as the POTW Director may require. All users classified as Non-Significant Categorical Industrial Users under §8-2112 shall provide appropriate reports to the POTW Director as the POTW Director may require. At a minimum, this shall include the Annual Certification of continuing to meet the Non-Significant Categorical Industrial User criteria as required under 40 CFR 403.12(q). (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2135 NOTICE OF VIOLATION/REPEAT SAMPLING AND REPORTING.

Sec. 8-2135. - NOTICE OF VIOLATION/REPEAT SAMPLING AND REPORTING. (a) If sampling performed by a user indicates a violation, the user must notify the POTW Director immediately and not less than within twenty-four (24) hours of becoming aware of the violation. The user shall also repeat the sampling and analysis and submit the results of the repeat analysis to the POTW Director within thirty (30) days after becoming aware of the violation. If allowed by the [POTW Director}, the user is not required to resample: (i) if the POTW Director monitors at the user's facility at least once a month; or (ii) if the POTW Director samples between the user's initial sampling and when the user receives the results of this sampling. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2136 DISCHARGE OF HAZARDOUS WASTE BY INDUSTRIAL USERS.

Sec. 8-2136. - DISCHARGE OF HAZARDOUS WASTE BY INDUSTRIAL USERS. No industrial user shall discharge any hazardous wastes without notification to and approval by the POTW Director. (a) Any user who commences the discharge of hazardous waste shall notify the POTW, the EPA Regional Waste Management Division Director, and State hazardous waste authorities, in writing, of any discharge into the POTW of a substance which, if otherwise disposed of, would be a hazardous waste under 40 CFR Part 261. Such notification must include the name of the hazardous waste as set forth in 40 CFR Part 261, the EPA hazardous waste number, and the type of discharge (continuous, batch, or other). If the user discharges more than one hundred (100) kilograms of such waste per calendar month to the POTW, the notification also shall contain the following information to the extent such information is known and readily available to the user: an identification of the hazardous constituents contained in the wastes, an estimation of the mass and concentration of such constituents in the waste stream discharge during the calendar month, and an estimation of the mass and concentration of such constituents in the waste stream expected to be discharged during the following twelve (12) months. All notifications must take place no later than one hundred and eighty (180) days before the discharge commences. The user shall not begin the discharge until receipt of written approval from the City. Any notification under this paragraph need be submitted only once for each hazardous waste discharge. However, notifications of changed conditions must be submitted under §8-2132 of this article. The notification requirement in this section does not apply to pollutants already reported by users subject to categorical pretreatment standards under the self-monitoring requirements of §§8-2128, 8-2130, and 8-2131 of this article. (b) Dischargers are exempt from the requirements of subsection (a) above during a calendar month in which they discharge no more than fifteen (15) kilograms of hazardous wastes, unless the wastes are acute hazardous wastes as specific in 40 CFR 261.30(d) and 261.33(e). Discharge of more than fifteen (15) kilograms of non-acute hazardous wastes in a calendar month, or of any quantity of acute hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e), requires a one-time notification. Subsequent months during which the user discharges more than such quantities of any hazardous waste do not require additional notification. (c) In the case of any new regulation under Section 3001 of RCRA identifying additional characteristics of hazardous waste or listing any additional substance as a hazardous waste, the user must notify the POTW Director, the EPA Regional Waste Management Waste Division Director, and State hazardous waste authorities of the discharge of such substance within ninety (90) days of the effective date of such regulations. (d) In the case of any notification made under this section, the user shall certify that it has a program in place to reduce the volume and toxicity of hazardous wastes generated to the degree it has determined to be economically practical. (e) This provision does not create a right to discharge any substance not otherwise permitted to be discharged by this article, a permit issued there under, or any applicable Federal or State law. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2137 ANALYTICAL REQUIREMENTS.

Sec. 8-2137. - ANALYTICAL REQUIREMENTS. All pollutant analyses, including sampling techniques, to be submitted as part of a waste water discharge permit application or report shall be performed by a laboratory certified by the State of North Carolina Laboratory Certification Program, and in accordance with the techniques prescribed in 40 CFR Part 136, unless otherwise specified in an applicable categorical pretreatment standard. If 40 CFR Part 136 does not contain sampling or analytical techniques for the pollutant in question, sampling and analyses must be performed in accordance with procedures approved by the EPA. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2138 SAMPLE COLLECTION.

Sec. 8-2138. - SAMPLE COLLECTION. (a) All waste water samples must be representative of the user's discharge. Waste water monitoring and flow measurement facilities shall be properly operated, kept clean, and maintained in good working order at all times. The failure of a user to keep its monitoring facility in good working order shall not be grounds for the user to claim that sample results are unrepresentative of its discharge. (b) Grab samples must be used for pH, cyanide, total phenols, oil and grease, sulfide, volatile organic compounds, and any other pollutants as required by 40 CFR 136. The POTW shall determine the number of grabs necessary to be representative of the user's discharge. See 40 CFR 403.12(g)(5) for additional grab sample number requirements for BMR and 90 Day Compliance Reports. Additionally, the POTW Director may allow collection of multiple grabs during a 24 hour period which are composited prior to analysis as allowed under 40 CFR 136. (c) Composite Samples: All waste water composite samples shall be collected with a minimum of hourly aliquots or grabs for each hour that there is a discharge. All waste water composite samples shall be collected using flow proportional composite collection techniques, unless time-proportional composite sampling or grab sampling is authorized by the POTW Director. When authorizing time-proportional composites or grabs, the samples must be representative and the decision to allow the alternative sampling must be documented. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2139 TIMING.

Sec. 8-2139. - TIMING. Written reports will be deemed to have been submitted on the date postmarked. For reports which are not mailed, postage prepaid, into a mail facility serviced by the United States Postal Service, the date of receipt of the report shall govern. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2139.1 RECORD KEEPING.

Sec. 8-2139.1. - RECORD KEEPING. Users subject to the reporting requirements of this article shall retain, and make available for inspection and copying, all records of information obtained pursuant to any monitoring activities required by this article and any additional records of information obtained pursuant to monitoring activities undertaken by the user independent of such requirements. Records shall include the date, exact place, method, and time of sampling, and the name of the person(s) taking the samples; the dates analyses were performed; who performed the analyses; the analytical techniques or methods used; and the results of such analyses. These records shall remain available for a period of at least three (3) years. This period shall be automatically extended for the duration of any litigation concerning the user or the City, or where the user has been specifically notified of a longer retention period by the POTW Director. (Ord. No. 2011-981, §1, 12-6-11)

Raleigh City Code § 8-2139.2 GREASE INTERCEPTOR MAINTENANCE RECORDS.

Sec. 8-2139.2. - GREASE INTERCEPTOR MAINTENANCE RECORDS. (a) Grease interceptor maintenance records must include the following information. 1. FSE - name and physical location. 2. Date and time of each grease interceptor service. 3. Name of grease interceptor service company. 4. Name and signature of person doing said service. 5. Established service frequency and type of service (Example Full pump out, partial pump out, on site treatment, etc.). 6. Number and size of each grease interceptor serviced. 7. Approximated amount, per best professional judgment, of grease and solids removed from each grease interceptor. 8. Total volume of waste removed from each grease interceptor. 9. Destination of removed wastes, food solids, and waste water disposal. (b) Maintenance records that do not include all the above information will be considered incomplete. Incomplete records are a violation of the City of Raleigh Sanitary Sewer Use Ordinance and may subject the facility to penalty assessments and/or service termination. (Ord. No. 2011-981, §1, 12-6-11)

Source: City of Raleigh, North Carolina, City Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/nc/raleigh/codes/code_of_ordinances?nodeId=DIVIICOGEOR_PT8PUUT_CH2WASESE_ARTCUSSASESY_DIV5REREFetched: 11/1/2026