Proposal submission—Format of proposals.
Richmond, Va., City Code § 21-308
in effectSec. 21-308. - Proposal submission—Format of proposals.
(a) Conceptual phase proposals. At a minimum, conceptual phase proposals shall contain information in the following areas:
(1) Qualification and experience. Proposals shall:
a. Identify the legal structure of the firm or consortium of firms making the proposal and identify the organizational structure for the project, the management approach and how each partner and major subcontractor in the structure fits into the overall team.
b. Describe the experience of the firm or consortium of firms making the proposal and the key principals involved in the proposed project, including experience with projects of comparable size and complexity, and describe the length of time in business, business experience, public sector experience and other engagements of the firm or consortium of firms.
c. Provide the names, addresses, and telephone numbers of persons within the firm or consortium of firms who may be contacted for further information.
d. Provide a current or most recently audited financial statement of the firm or firms and each partner with an equity interest of 20 percent or greater.
(2) Project characteristics. Proposals shall:
a. Provide a description of the project, including the conceptual design and, for transportation facilities, all proposed interconnections with other transportation facilities; describe the proposed project in sufficient detail so that type and intent of the project, the location, and the communities that may be affected are clearly identified; and describe all assumptions used in developing the project.
b. Identify and fully describe any work to be performed by the City.
c. Include a list of all Federal, State and local permits and approvals required for the project and a schedule for obtaining such permits and approvals, and identify any permits, approvals or other rights that the City is to obtain, including, but not limited to, rights from railroads.
d. Identify any anticipated adverse social, economic and environmental impacts of the project and specify the strategies or actions to mitigate known impacts of the project.
e. Identify the projected positive social, economic and environmental impacts of the project.
f. Identify the proposed schedule for the work on the project, including the estimated time for completion.
g. Propose allocation of risk and liability for work completed beyond the agreement's completion date, and assurances for timely completion of the project.
h. State assumptions related to ownership, legal liability, law enforcement and operation of the project.
i. Provide information relative to phased or partial openings of the proposed project prior to completion of the entire work.
(3) Project financing. Proposals shall:
a. Provide preliminary estimate and estimating methodology of the cost of the work by phase, segment, or both.
b. Submit a plan for the development, financing and operation of the project showing the anticipated schedule on which funds will be required and describe proposed sources and uses for such funds.
c. Include a list and discussion of assumptions underlying all major elements of the plan.
d. Identify the proposed risk factors and methods for dealing with these factors.
e. Identify any local, State or Federal resources that the proposer contemplates requesting for the project and describe the total commitment, if any, expected from governmental sources and the timing of any anticipated commitment.
(4) Project benefit and compatibility. Proposals shall:
a. Identify who will benefit from the project, how they will benefit and how the project will benefit the City, the overall community, region, or State.
b. Identify any anticipated public support or opposition, as well as any anticipated government support or opposition, for the project.
c. Explain the strategy and plans that will be carried out to involve and inform the general public, business community, and governmental agencies in areas affected by the project.
d. Describe in detail the proposer's proposed commitments to facilitate participation by minority business enterprises in the project and identify joint ventures and subcontractors.
e. Describe the anticipated significant benefits to the City, the community, region or State including anticipated benefits to the economic condition of the City and whether the project is critical to attracting or maintaining competitive industries and businesses to the City or the surrounding region.
f. Describe the project's compatibility with the City's local comprehensive plan, local infrastructure development plans, local and Statewide transportation plans, and the City's capital improvement program budget or other applicable government spending plans.
(b) Detailed phase proposals. If the City decides to proceed to the detailed phase of review with one or more proposals, the following information shall be provided by the private entity which submitted such proposal, unless waived by the City in writing:
(1) A topographical map (1:2,000 or other appropriate scale) depicting the location of the proposed project.
(2) A list of public utility facilities, if any, that will be crossed by the qualifying project and a statement of the plans of the proposer to accommodate such crossings.
(3) A statement setting out the plans for securing all necessary property. The statement must include the names and addresses, if known, of the current owners of the subject property as well as a list of any property the proposer intends to request the City to condemn.
(4) A detailed listing of all firms that will provide specific design, construction and completion guarantees and warranties and a brief description of such guarantees and warranties.
(5) A total life-cycle cost specifying methodology and assumptions of the project or projects and the proposed project start date. The life-cycle cost analysis shall include anticipated commitment of all parties; equity, debt, and other financing mechanisms; and a schedule of project revenues and project costs. The life-cycle cost analysis shall include a detailed analysis of the projected return, rate of return, or both.
(6) A detailed discussion of assumptions about user fees or rates, and usage of the projects and, for transportation facilities, a detailed discussion of toll rates and traffic forecasts and assumptions.
(7) Identification of any known government support or opposition, or general public support or opposition for the project. Government or public support may be demonstrated through resolution of official bodies, minutes of meetings, letters, or other official communications.
(8) Demonstration of consistency with the appropriate City's local comprehensive, transportation or infrastructure development plans or indication of the steps required for acceptance into such plans.
(9) Explanation of how the proposed project would impact local development plans of the City and each affected local jurisdiction.
(10) Identification of any known conflicts of interest or other disabilities that may affect the City's consideration of the proposal.
(11) Such additional material and information as the City may reasonably request.
(Code 1993, § 22.1-174; Code 2004, § 74-405; Code 2015, § 21-308; Code 2020, § 21-308; Ord. No. 2004-27-41, § 1, 2-23-2004)
Source: City of Richmond, Virginia, Code (2026 recodification) and Charter (Municode Library, library.municode.com)URL: https://library.municode.com/va/richmond/codes/code_of_ordinances?nodeId=PTIICICO_CH21PUPR_ARTIXPUIVPA_S21-308PRSUORPRFetched: 11/8/2026