CITY OWNED PERSONAL PROPERTY

Salt Lake City Code tit. 2, ch. 2.56

in effect

Salt Lake City Code § 2.56.010 CHIEF PROCUREMENT OFFICER; DUTIES

2.56.010: CHIEF PROCUREMENT OFFICER; DUTIES: It shall be the duty of the city "chief procurement officer", as defined by section 3.24.030 of this code, or its successor section, to maintain a complete record and valuation of all permanent personal property belonging to the city, and he/she shall, subject to the approval of the director of finance, devise appropriate methods and prescribe the forms of records to be kept and the operating procedure to be followed in maintaining the proper accounts pertaining thereto. He/she shall also keep a record of all new or used permanent personal property acquired by the city and of its disposition. (Amended during 1/88 supplement: Ord. 88-86 § 62, 1986: prior code § 33-2-1)

Salt Lake City Code § 2.56.020 PROPERTY RECORDS; VERIFICATION AND REPORTS

2.56.020: PROPERTY RECORDS; VERIFICATION AND REPORTS: Within the first quarter of each fiscal year and at such other times as it is deemed advisable or necessary, the proper accounting for personal property shall be verified by means of a physical inventory of all personal property which shall be checked against the personal property records. The director of finance shall establish, in writing, internal guidelines which shall be available to all departments stating the month in which the annual inventory shall be conducted. A report of all items which are unaccounted for by physical check shall be compiled for each department, together with a statement of observations regarding the orderliness and adequacy of storage facilities and the care and use of property. A copy of this report shall also be submitted to the director of finance. (Amended during 1/88 supplement: Ord. 88-86 § 62, 1986: prior code § 33-2-2)

Salt Lake City Code § 2.56.030 CITY PROPERTY SUBJECT TO INSPECTION

2.56.030: CITY PROPERTY SUBJECT TO INSPECTION: The chief procurement officer or his/her duly authorized agent shall have access to all offices, laboratories, storerooms, shops, lockers, storage cabinets and all other places where property belonging to the city is kept, for the purpose of locating, inspecting and labeling city property. (Ord. 88-86 § 62, 1986: prior code § 33-2-3)

Salt Lake City Code § 2.56.040 DEPARTMENTAL STAFF TO ASSIST IN VERIFICATION OF RECORDS

2.56.040: DEPARTMENTAL STAFF TO ASSIST IN VERIFICATION OF RECORDS: It shall be the duty of the department heads and designated employees to cooperate with the designated property agents in the location, identification, marking and maintaining required property records for new acquisitions and during periodic spot audits. (Ord. 88-86 § 62, 1986: prior code § 33-2-4)

Salt Lake City Code § 2.56.050 DEPARTMENT HEADS RESPONSIBLE FOR PROPERTY

2.56.050: DEPARTMENT HEADS RESPONSIBLE FOR PROPERTY: Each department head shall be held responsible for the receipt, proper custody, appropriate labeling, use, and disposition of all personal property purchased for or used by his or her department, in accordance with the property accounting procedure. He or she shall be held responsible for such exercise of due care and proper use of property within his or her department as is consistent with the powers of his or her office and with city facilities available for its protection. Department heads may designate members of their department to assist them in caring for departmental property. (Ord. 88-86 § 62, 1986: prior code § 33-2-9)

Salt Lake City Code § 2.56.060 PERSONAL PROPERTY; DECLARATION OF OWNERSHIP

2.56.060: PERSONAL PROPERTY; DECLARATION OF OWNERSHIP: All persons who, for their personal use and convenience, bring personally owned property to their place of employment, shall declare to their respective department heads the ownership of such property and shall file with the department head a statement of all such personally owned property used on the premises. In addition, the ownership of such personally owned property should be clearly indicated on each item. The record kept on file with the department head, together with the name of the owner appearing on the item, shall be deemed sufficient evidence to overcome the presumption that all property on the premises is property of the city. Small personal effects which are not usually provided by the city and which are not likely to be confused with similar items belonging to the city shall not be subject to this regulation. (Ord. 88-86 § 62, 1986: prior code § 33-2-12)

Salt Lake City Code § 2.56.070 PERSONAL PROPERTY; IDENTIFICATION AND CONTROL

2.56.070: PERSONAL PROPERTY; IDENTIFICATION AND CONTROL: The use on the premises of personal property belonging personally to employees of the city, though not prohibited, shall nevertheless be subject to regulation in an effort to facilitate identification of personally owned property as distinguished from city property and in order to allow for the movement of personally owned property to and from the premises in contradistinction to such movement of city property, which is prohibited. (Ord. 88-86 § 62, 1986: prior code § 33-2-11)

Salt Lake City Code § 2.56.080 PERSONAL PROPERTY; INSURANCE PROTECTION

2.56.080: PERSONAL PROPERTY; INSURANCE PROTECTION: The city, except by written agreement, will not provide insurance protection against loss of personally owned property, nor will the city be otherwise responsible for loss in case of fire, theft or destruction; nor will the city be responsible for the use or misuse of personally owned property by its officers or employees. (Ord. 88-86 § 62, 1986: prior code § 33-2-13)

Salt Lake City Code § 2.56.090 FIRE DEPARTMENT PROPERTY; AUTHORIZATION AND LOAN PROCEDURES

2.56.090: FIRE DEPARTMENT PROPERTY; AUTHORIZATION AND LOAN PROCEDURES: Notwithstanding any provision of this chapter to the contrary, the fire department is authorized to lend items of personal property belonging to the city when such loan is made for the purpose of saving or preserving life and/or property in emergency situations. Whenever practical, the fire department shall obtain a signed receipt for and an agreement to return any item of personal property so loaned. (Ord. 88-86 § 62, 1986: prior code § 33-2-14)

Salt Lake City Code § 2.56.100 ACQUISITION OF PROPERTY BY DIRECT PURCHASE

2.56.100: ACQUISITION OF PROPERTY BY DIRECT PURCHASE: The acquisition of permanent property by the city shall be ascertained from the finance records of the city. A record thereof shall be kept in appropriate form by the city purchasing and property management division for each department of the city. Upon receipt of the invoice and payment therefor, all property shall be permanently identified and labeled by the receiving department, and shall be subject to inspection and verification by purchasing and property management division personnel. (Ord. 88-86 § 62, 1986: prior code § 33-2-5)

Salt Lake City Code § 2.56.110 ACQUISITION OF PROPERTY BY METHODS OTHER THAN PURCHASE

2.56.110: ACQUISITION OF PROPERTY BY METHODS OTHER THAN PURCHASE: The acquisition of permanent property in some manner other than by direct purchase, e.g., fabrication by departments, donations, gifts and the like, shall be reported to the chief procurement officer by the head of the department receiving the property. Appropriate acknowledgment and acceptance of donations and gifts should be made and a copy of the memorandum of the acceptance should be filed with the chief procurement officer, and also in the files of the department head. (Ord. 88-86 § 62, 1986: prior code § 33-2-6)

Salt Lake City Code § 2.56.120 USE OF PROPERTY

2.56.120: USE OF PROPERTY: The use of property for institutional and departmental purposes shall not be impeded by the use of property for matters personal to city employees or by removal from the building for other than recognized activities of the city. (Ord. 88-86 § 62, 1986: prior code § 33-2-7)

Salt Lake City Code § 2.56.130 SURPLUS PERSONAL PROPERTY; IDENTIFICATION AND REVIEW

2.56.130: SURPLUS PERSONAL PROPERTY; IDENTIFICATION AND REVIEW: Department heads shall periodically identify surplus personal property within the possession of their departments and report such property to the chief procurement officer for consideration. The chief procurement officer shall also periodically review such reports to determine whether excess properties are on hand which need to be disposed of. (Ord. 88-86 § 62, 1986: prior code § 33-2-15)

Salt Lake City Code § 2.56.140 SURPLUS PERSONAL PROPERTY; METHODS OF DISPOSITION

2.56.140: SURPLUS PERSONAL PROPERTY; METHODS OF DISPOSITION: Personal property determined to be surplus under the criteria set forth in this chapter may be disposed of by one or more of the following means: A. Interdepartmental Transfer: The chief procurement officer shall maintain a system for determining whether interdepartmental transfers of property shall be made and the means by which transfers are to be effected. B. Trade In: The chief procurement officer may authorize surplus personal property to be traded for other property or equipment being purchased. C. Sale Or Irrevocable Transfer: The chief procurement officer shall adopt specific written guidelines establishing requirements for notice, bidding or other conditions of sale or other transfer of personal property. D. Salvage, Discard Or Destruction: Inventoried city personal property shall not be salvaged, discarded or destroyed without the express written authorization of the chief procurement officer or a designated representative. (Ord. 88-86 § 62, 1986: prior code § 33-2-16)

Salt Lake City Code § 2.56.150 CONVEYANCE FOR VALUE

2.56.150: CONVEYANCE FOR VALUE: A. Every transfer of inventoried, city owned, personal property shall be conducted by the chief procurement officer, or under his/her express written authority. All conveyances of such property shall be based upon the highest and best economic return to the city, except that consideration for property conveyed may be based on other public policy factors when conveyed to units of government or other public or quasi-public organizations, or to nonprofit corporations which meet each of the following criteria: 1. Have obtained an exemption pursuant to section 501(c)(3), internal revenue code, from the internal revenue service; 2. Exist primarily to serve the needs of the public; and 3. The property is used for bona fide public purposes with only incidental benefit to the nonprofit entity. B. The highest and best economic return to the city, as referred to in this chapter, shall be estimated by one or more of the following methods: 1. Sealed competitive bid; 2. Public auction; 3. Evaluation by qualified and disinterested consultant; 4. Other professional publications and valuation services; or 5. An informal market survey by the chief procurement officer in the case of items of personal property possessing readily discernible market value. C. Sales of city personal property shall be based, whenever possible, upon competitive sealed bids or at public auction. The chief procurement officer may, however, waive this requirement when the value of the property has been estimated by an alternate method specified under this section, and: 1. The value of the property is considered negligible in relation to the costs of sale by bid or at public auction; 2. Sale by bidding procedures or at public auction are deemed unlikely to produce a competitive offer; or 3. Circumstances indicate that bidding or sale at public auction will not be in the best interests of the city. (Ord. 39-90 § 1, 1990: Ord. 88-86 § 62, 1986: prior code § 33-2-17)

Salt Lake City Code § 2.56.160 VALIDITY OF ACTIONS

2.56.160: VALIDITY OF ACTIONS: No provision of this chapter shall be construed to require or to invalidate any conveyance by the city nor to vest rights or action of any kind against the city, its officers, agents or employees. (Ord. 88-86 § 62, 1986: prior code § 33-2-18)

Salt Lake City Code § 2.56.170 DISPOSITION OF PROCEEDS

2.56.170: DISPOSITION OF PROCEEDS: All monies derived from the sales of personal property shall be credited to the general fund of the city, unless the property was purchased with monies derived from an enterprise fund or an internal service fund, in which case the monies shall be deposited in the general revenue account of the enterprise or internal service fund which made the original purchase. (Ord. 11-91 § 1, 1991: Ord. 88-86 § 62, 1986: prior code § 33-2-19)

Salt Lake City Code § 2.56.180 REMOVAL OF PROPERTY; RESTRICTIONS

2.56.180: REMOVAL OF PROPERTY; RESTRICTIONS: A. The removal of personal property from the building for recognized activities shall be restricted to those situations in which employees shall be personally responsible for and shall have custody and exercise immediate supervision over the property at all times, or, in the absence of custody and immediate supervision, it shall be limited to occasions where due precautions have been taken to ensure its protection. B. The removal of property from the building for any purpose whatsoever which is inconsistent with the recognized activities of the city and its departments is strictly prohibited unless special permission is given by the mayor. C. Any removal of property shall be subject to the procedure prescribed by the chief procurement officer and approved by the director of finance. (Ord. 88-86 § 62, 1986: prior code § 33-2-8)

Salt Lake City Code § 2.56.190 NEGLIGENCE OR MISUSE; INVESTIGATION; LIABILITY

2.56.190: NEGLIGENCE OR MISUSE; INVESTIGATION; LIABILITY: Failure of the department head to account properly for all personal property charged to a given department or to make satisfactory explanation as to the use and disposition of any item shall be deemed cause for investigation by the purchasing and property management division staff. If investigation determines that the loss is due to negligence or misapplication on the part of the department head, or some employee in his department, then those persons acting negligently or malfeasantly shall be held personally liable for all loss resulting therefrom. (Ord. 88-86 § 62, 1986: prior code § 33-2-10)

Source: Salt Lake City, Utah, City Code (American Legal Publishing, codelibrary.amlegal.com)URL: https://codelibrary.amlegal.com/codes/saltlakecityut/latest/saltlakecity_ut/0-0-0-43257Fetched: 11/1/2026