Sec. 7.202. - Authority of the Chief Procurement Officer.
A. Principal Contracting Officer of the City. The Chief Procurement Officer shall serve as the central procurement officer of the City and shall have the following authority:
1. To develop procurement policies and to manage the operations of City procurement including: the acquisition of supplies, services, professional services, and construction; materials management; warehousing; inventory; and asset management.
2. To negotiate, award, and execute contracts involving an expenditure of funds or revenue received by the City in an amount up to seventy-five thousand dollars ($75,000.00), and up to one hundred thousand dollars ($100,000.00) with the approval of the Chief Financial Officer. Approval of the award of any such contracts in excess of one hundred thousand dollars ($100,000.00) shall be obtained from City Council prior to award or execution of the contract by the Chief Procurement Officer.
3. To negotiate and execute contract amendments, including change orders, on behalf of the City for professional service and other non-construction contracts, in an amount up to seventy-five thousand dollars ($75,000.00) per amendment, and up to one hundred thousand dollars ($100,000.00) per amendment with the approval of the Chief Financial Officer. Approval for an amendment exceeding one hundred thousand dollars ($100,000.00) shall be obtained from City Council prior to execution by the Chief Procurement Officer.
4. To negotiate and execute contract amendments and change orders on behalf of the City for construction contracts; provided that approval for any individual amendment or change order exceeding ten percent (10%) of the original contract amount shall be obtained from City Council prior to execution by the Chief Procurement Officer.
5. To negotiate, award, and execute contracts for goods and services, including construction and professional services, which will be provided at no cost to the City as confirmed by the Chief Financial Officer, as well as contracts for free trials and demonstrations.
6. To define methods of procurement and solicitation thresholds.
7. To sell, trade, donate, destroy, transfer or otherwise dispose of surplus supplies or other property regardless of dollar amount, with records of such dispositions maintained.
8. To authorize emergency purchases in accordance with Section 7.309.
9. To approve purchases from state contracts, national, regional, local purchasing alliance agreements, federal (including GSA) contracts, and other external procurement unit or public entity contracts in an amount up to seventy-five thousand dollars ($75,000.00) per contract, and up to one hundred thousand dollars ($100,000.00) per contract with the approval of the Chief Financial Officer. Any such actions in excess of said amount shall be presented to City Council for approval.
10. To participate in cooperative purchasing when such is deemed to be in the best interest of the City.
B. Internal Operating Procedures. The Chief Procurement Officer may by written operating directives promulgate procedures, consistent with the Code and with policies and procedures, governing the procurement, management, control, and disposal of any and all supplies, services, professional services, and construction procured by the City with the approval of the Chief Financial Officer. The Chief Procurement Officer may also adopt operational procedures outlining forms and procedures to be utilized by the various using agencies consistent with the Code and policies and procedures with the approval of the Chief Financial Officer.
C. Duties. Except as otherwise specifically provided in this Code or by specific action of City Council, the Chief Procurement Officer, as the principal contracting officer of the City, shall:
1. Procure, contract, and supervise the procurement of all supplies, services, professional services and construction as needed by the City.
2. Exercise supervision and control over supply management operations including warehousing, inventory, and asset management.
3. Sell, trade, donate, destroy, transfer or otherwise dispose of surplus property belonging to the City.
4. Negotiate all contracts for supplies, services, professional services, and construction on behalf of the City.
5. Establish and maintain programs for the development and usage of standard specifications for supplies, services, professional services, and construction.
6. Ensure compliance with this Code and implementing operating directives and policies and procedures.
7. Provide safeguards for the preservation of a procurement organization of quality and integrity.
8. Determine the lowest or highest responsive and responsible bidder, proposer, or respondent, as applicable.
(Ord. No. 2012-44, §§ 1, 2(Att. A), 11-5-2012, Doc. #1211051201)
