PUBLIC RECORDS—RETENTION AND DISPOSITION

Orlando City Code ch. 2, art. XIV

in effect

Orlando City Code § 2.106 Photographing and Destruction of Public Records.

Sec. 2.106. - Photographing and Destruction of Public Records. The City Clerk hereby is designated as the manager of the records of the City of Orlando, Florida, and shall have the authority to promulgate suitable guidelines and rules for the orderly management, scheduling, destruction, and microfilming of public records of the City. Such guidelines and rules shall comply with rules and regulations established by the Division of Archives, History and Records Management of the Department of State of the State of Florida, and with the provisions of Florida Statutes ch. 119. (Ord. of 9-26-1977, § 1; Ord. of 2-7-1983, Doc. #17524; Ord. No. 2015-23, § 1, 6-15-2015, Doc. #1506151205)

Orlando City Code § 2.107 Reserved.

Orlando City Code § 2.108 Manner of Preserving Records.

Sec. 2.108. - Manner of Preserving Records. Preservation of records shall be accomplished by the methods or system best calculated to perpetuate records in accordance with specifications as established by the Florida Department of State. (Ord. of 9-26-1977, § 1; Ord. of 2-7-1983, Doc. #17524; Ord. No. 2015-23, § 1, 6-15-2015, Doc. #1506151205)

Orlando City Code § 2.109 Manner of Destroying Records.

Sec. 2.109. - Manner of Destroying Records. Destruction of records shall be accomplished by shredding, maceration, incineration, or other method approved by the Division of Archives, History and Records Management of the Florida Department of State. Upon the destruction of any City records, as herein provided, the person destroying and the person witnessing the destruction of the same forthwith shall make and file with the City Clerk a certificate describing the records destroyed and certifying the date and manner of destruction. (Ord. of 9-26-1977, § 1; Ord. of 2-7-1983, Doc. #17524; Ord. No. 2015-23, § 1, 6-15-2015, Doc. #1506151205)

Orlando City Code § 2.110 Survey of Records by Department.

Sec. 2.110. - Survey of Records by Department. At intervals in the discretion of the department head, the head of each department of the City shall make, or cause to be made, a survey of the departmental records and shall forward to the City Clerk recommendations as to destruction, digitization and/or microfilming of any of the said departmental records. The recommendations submitted by the department head then shall be prepared and submitted by the City Clerk to the Division of Archives, History and Records Management on Form DS-RM 105, Request for Records Retention Schedule or One-Time Disposal Authorization, and when approved by the division, shall become the official retention schedule or disposal authorization for the records of that department. (Ord. of 9-26-1977, § 1; Ord. of 2-7-1983, Doc. #17524; Ord. No. 2015-23, § 1, 6-15-2015, Doc. #1506151205)

Orlando City Code § 2.111 Unauthorized Destruction of Records.

Sec. 2.111. - Unauthorized Destruction of Records. It shall be unlawful for any officer or employee of the City to mutilate, destroy, sell or loan or otherwise dispose of any public records, as defined in Florida Statutes ch. 119, without proper authority to do so. Any person willfully and knowingly violating any provision of this article shall be punished as provided in Section 1.08 of this Code. (Ord. of 9-27-1977, § 1; Ord. of 2-7-1983, Doc. #17524)

Source: City of Orlando, Florida, City Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/fl/orlando/codes/code_of_ordinances?nodeId=TITIICICO_CH2AD_ARTXIVPUREETDIFetched: 11/1/2026