Reimbursement procedure.

Omaha Municipal Code § 10-245

in effect

Sec. 10-245. - Reimbursement procedure. Reimbursement of approved expenses in connection with official city business shall be made in accordance with the following provisions and any reimbursement procedure guidelines adopted by the finance director consistent with city ordinances. In no event shall reimbursement of approved expenses exceed the specified maximum amounts authorized by the mayor or city council president, with regard to city council or city clerk expenditures, unless reimbursements of expenses in excess of such specified maximum amounts are subsequently approved and authorized; provided that in no event shall the aggregate of approved expenditures exceed the annually budgeted allocation to the department for travel. (a) Subsistence. Subsistence reimbursement shall be made on the basis of actual expenditures related to subsistence for amounts expended for hotel, telephone and telegraph concerning official city business. Expenditures for these items shall be detailed as to date of occurrence, type and amounts and shall be evidenced by receipts and invoices where practicable. Subsistence expenses for meals and incidentals shall be paid at the applicable federal per diem rate for each full day that an employee is out of town and at 75 percent of the full daily per diem rate for the first and last day of travel when an employee is travelling out of town. Subsistence expenses so incurred shall be certified by the mayor, president of the city council, or department director, as appropriate, as being within the maximum amount specified by the council before reimbursement is made. (b) Travel. Reimbursement of travel expenses shall be made to those persons engaged in authorized official city business. Travel costs shall be reimbursed as follows: (1) Actual fare costs for those using public transportation facilities. Fare costs shall be deemed to include in addition to the normal fare cost the cost of seating or sleeping quarters provided while en route. (2) Actual costs pertaining to city-owned vehicles used in travel. Reimbursement in such cases shall cover amounts personally expended for fuel, lubricants, repairs, parking and storage while on official city business. (3) Payment at the rate set by executive order or the authorized amount in lieu of mileage for all official city business miles traveled by those persons properly authorized to use their personal vehicles for official travel purposes. (4) Expenditures for travel purposes shall be detailed as to date, amount and type, and shall be evidenced by invoices and receipts insofar as practicable. Travel expenses so incurred shall be certified by the mayor, president of the city council, or department director, as appropriate, as being within the maximum amount specified by the council before reimbursement is made. (Code 1980, § 10-245; Ord. No. 34165, § 3, 4-22-97; Ord. No. 43456, § 2, 7-11-23)

Source: City of Omaha, Municipal Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/ne/omaha/codes/code_of_ordinances?nodeId=PTIIMUCO_CH10FI_ARTVIIIREEX_S10-245REPRFetched: 10/28/2026