Encumbrance certificates required.
Oklahoma City Municipal Code § 2-359
in effect§ 2-359. - Encumbrance certificates required.
All City contracts and purchase orders for supplies or services, which obligate City funds, shall contain a certificate of encumbrance that indicates the source of funds for the obligation, the amount of the obligation and the signature of the encumbering officer or his/her designee. For contracts, an Availability of Funds Certificate may be used in place of a certificate of encumbrance. An Availability of Funds Certificate shall be in the following form:
"Availability of Funds Certificate
I hereby certify that the designated funds and account number as follows: _____ have a sufficient balance to satisfy this obligation of _____ dollars.
___________
Encumbering Officer of
The City of Oklahoma City or designee"
Immediately after the City has approved a contract or purchase order obligating City funds, the encumbering officer or designee shall "encumber" or place a hold on the unobligated City funds as designated in the Availability of Funds Certificate, to ensure that said funds are set aside for payment of the contractual obligation.
(Ord. No. 21624, § 1, 12-19-00; Ord. No. 24570, § 1, 11-20-12)
Source: City of Oklahoma City, Municipal Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/ok/oklahoma_city/codes/code_of_ordinances?nodeId=OKMUCO2020_CH2AD_ARTVPUPR_DIV1GE_S2-359ENCEREFetched: 10/28/2026