17.30. - Duties of chief financial officer.
The chief financial officer:
(1) Shall oversee all functions of the finance department.
(2) Shall serve as treasurer to all city boards and commissions but shall not be a member of any city board or commission.
(3) May appoint an assistant finance officer who shall assist in the duties of the office and act as chief financial officer in the absence of the chief financial officer.
(4) Shall assume all of the powers and duties of the finance officer set forth in the City Charter or applicable laws of the State of Minnesota and such additional powers and duties as may be delegated to the chief financial officer by the chief operations officer or the mayor.
(5) Shall assure that all administrative duties are performed as are set forth in Chapter 16 of this Code.
(6) Shall sign all bonds, orders, certificates or other evidences of indebtedness of the city, or any of its boards, before any such bond, order, certificate or other evidence of indebtedness shall be valid.
(7) Shall sign all bond documents and documents conveying city interest in real estate.
(8) Shall sign all city contracts, and shall sign park board contracts as required in section 18.80, except under the following circumstances:
a. The chief financial officer may designate up to two (2) persons regularly employed in the office to sign city contracts, and park board contracts under section 18.80, on behalf of the chief financial officer. The designees shall have the same authority to sign city contracts, and park board contracts under section 18.80, as the chief financial officer, except for city bond and city real estate conveyancing documents.
b. The city council may, by adopting a resolution, approve the use of a city form contract that is:
1. Pre-approved by the city attorney; and
2. Consistent with the policies and procedures established, maintained, and modified from time to time by the city attorney and the chief financial officer.
The city resolution must specify the title or position of those authorized to sign the form contract and the circumstances when the form contract may be used.
c. The city council may, by adopting a resolution, delegate to staff the authority to enter into procurement contracts below a specified contract amount threshold, notwithstanding any deviations in the contract form or terms from the city form contract(s), provided that the department managing the contract and the city attorney's office agree that, considering the contract's risks and benefits, the contract is in the best interests of the city and provided further that sufficient funding for the contract has been appropriated in the current year budget. The city resolution must specify the title or position of those authorized to sign such contracts.
(9) Shall keep all records of all city contract documents, including the authority to enter into a contract and any other records deemed necessary. The chief financial officer also may establish those administrative procedures necessary for the management of city contracts.
(10) Shall receive all moneys belonging to the city, including license money and fines, and keep an accurate and detailed account.
(11) Shall control public lands and buildings owned or leased by the city for municipal operations under the jurisdiction of the city council and shall take such measures for the proper maintenance and protection of public lands and buildings as in the judgment of the chief financial officer may be necessary. The chief financial officer shall also purchase or sell public lands and buildings subject to the approval of the city council. All leases of public property must involve adequate consideration to reimburse the city for property expenses. This subsection shall not apply to purchases, sales or leases for development purposes, or to those certain public lands and buildings that the chief operations officer and city engineer determine are more appropriately maintained and controlled by a separate city official.
(Ord. No. 2022-049, § 1, 11-17-22)
