Responsibilities of city offices, departments, and agencies.
Miami City Code § 22.5-53
in effectSec. 22.5-53. - Responsibilities of city offices, departments, and agencies.
(a) The city manager or designee shall:
(1) Develop a list of approved environmentally preferable products or services designated the approved alternatives list, which shall contain:
a. Environmentally preferable products and services based on life cycle analysis, environmental impact, cost, availability, price-premium differential, performance and safety. The list shall include to the maximum extent practicable, but not be limited to, specifications for: paper products, wood products, furniture, toner cartridges, plastic bags, electronics, batteries, appliances, lighting, exit signs, traffic signals, construction products, landscaping, janitorial products, food containers, chemicals, packaging, meeting accommodations, thermostats, ventilation, and air conditioning systems, building insulation, playfield surfaces, landscaping, vehicles and reusable products.
b. For products for which the U.S. Environmental Protection Agency has adopted a comprehensive procurement guideline (CPG) under the Resource Conservation and Recovery Act (RCRA), the minimum recycled content standard for products on the approved alternatives list shall not be less than the content standards specified in the most recent CPG.
c. The approved alternatives list shall include products for which the U.S. Environmental Protection Agency Energy Star® program provides ratings, such as for any equipment that uses electricity, natural gas, or fuel oil as well as products that indirectly impact energy use, such as, but not limited to, windows, doors and skylights.
(2) Develop and maintain achievable practicable standards, for all products on the approved alternatives list. The standards shall include, but not be limited to: energy efficiency, contribution to greenhouse gas emissions, depletion of natural resources, reusability, waste generation, potential impact on human health and the environment, recycled content, water efficiency, and life-cycle.
(b) All city offices, departments, and agencies shall:
(1) Purchase and use environmentally preferable products and services on the approved alternatives list, when practicable.
(2) Institute practices that reduce waste and result in the purchase of fewer products whenever practicable, without reducing performance or safety.
(3) Consider short-term and long-term costs (life-cycle analysis) in comparing product alternatives, when practicable. This includes evaluation of total costs expected during the time a product is owned, including, but not limited to, acquisition, extended warranties, operation, supplies, maintenance, disposal costs and expected lifetime compared to other alternatives.
(4) Purchase products that are durable, long lasting, reusable or refillable whenever practicable.
(5) Explore the elimination of packaging or minimize the amount necessary for product protection to the greatest extent practicable.
(6) Identify or use packaging that is reusable, recyclable or compostable, when suitable uses and programs exist.
(7) Reuse pallets and packaging materials, whenever possible.
(8) Require suppliers of electronic equipment, including, but not limited to, computers, monitors, printers, and copiers, to reuse or safely recycle the products upon discarding or replacing such equipment.
(9) Incorporate training on environmentally preferable products and services into existing procurement training programs and supplier and vendor outreach programs to encourage contractors, consultants, sponsors, suppliers, and vendors to use environmentally preferable products and services with the maximum amount of post-consumer recycled material and certify that products and services are environmentally preferable.
(10) Insure all specifications, standards, scope of work, or scope of services, drawings, or work statements incorporate the purchase of environmentally preferable products or services as required in this article and eliminate any standards or specifications that create artificial barriers to the purchase of environmentally preferable products and services.
(c) Procurement pursuant to the procurement code of the city, as amended, more specifically, issued invitation for bids (IFB), request for proposals (RFP), request for qualifications (RFQ), and request for letters of interest (RFLI) shall reference the ordinance from which this article derives, define environmentally preferable products and services, and reference the approved alternatives list when applicable.
Environmental compliance history shall be considered during procurement. Bidders with three or more environmental violations within a one-year period shall not be considered.
Additional environmental violations may include:
(1) Neglecting to institute or maintain best management practices (BMPs), as described in the environmental protection agency's Storm Water Management for Industrial Activities: Developing Pollution Prevention Plans and Best Management Practices Summary Guidance Manual (1992), in order to reduce or prevent unfavorable environmental impact to the maximum extent practicable.
(2) Illicit discharges and connections, or illegal dumping as defined by the city's national pollutant discharge elimination system (NPDES) permit, issued by the Florida Department of Environmental Protection, for which the resilience and public works, building, solid waste, and code enforcement departments or any other city, county, or federal department or agency of competent jurisdiction have issued a citation, notice of violation (NOV) or other written notice of non-compliance.
Bidders that have committed environmental violations while contracted by the city, Miami-Dade County, the state, or the United States government shall be excluded from consideration on future city projects for at least one year from the date of the most recent violation. If a contractor or consultant commits an environmental violation while performing work for the city, payment shall be withheld until the contractor or consultant, at its own expense, completely corrects and mitigates the environmental violation to the satisfaction of the city and any other applicable regulatory agencies. The violator, its agents, servants, affiliates, or representatives shall fully hold harmless the city, its officers, agents, directors, and employees, from liabilities, penalties, damages, losses, and costs, including, but not limited to the correction and remediation of an environmental violation and reasonable attorney's fees, to the extent caused by the environmental violation.
(d) Upon the recommendation of the chief procurement officer, the budget director, or the chief financial officer, the city manager or designee may waive the requirement to purchase environmentally preferable products and services on the approved alternatives list based on the following:
(1) When the price premium differential is over ten percent;
(2) A finding is made that the city is at a financial deficit and the purchase of environmentally preferable products or services would be cost-prohibitive;
(3) The product or service is not available;
(4) The product or service is unsafe; or
(5) The product or service does not have adequate competition.
The city manager or designee will periodically issue reports detailing the implementation status of this article, review product standards, make recommendations for raised standards, and total quantities by volume and dollar amount of environmental preferable products or services purchased.
(Ord. No. 13003, § 2, 6-12-08; Ord. No. 13792, § 1, 10-11-18)
Source: City of Miami, Florida, City Code, City Charter, Special Acts and Related General Laws (Municode Library, library.municode.com)URL: https://library.municode.com/fl/miami/codes/code_of_ordinances?nodeId=PTIITHCO_CH22.5GRIN_ARTIIIENPRPU_S22.5-53REOFDEAGFetched: 11/1/2026