Hiring reporting system; state directory of new hires
Wis. Stat. § 103.05
in effect(1) The department shall establish and operate a hiring reporting system that includes a state directory of new hires. All requirements under the reporting system shall be consistent with federal laws and regulations that relate to the reporting of newly hired employees for support collection purposes, as part of the state location service under s. 49.22 (2), or any other purposes specified in 42 USC 653a (h).
(2)
(a) Except as provided in par. (b), every employer that employs individuals in the state shall provide to the department information about each newly hired employee.
(b) Paragraph (a) does not apply to an employer that employs individuals in this state and in at least one other state, if the employer has designated, to the secretary of the federal department of health and human services, a state other than this state for the purpose of providing the information required under par. (a). An employer under this paragraph shall notify the department of its designation of another state to the secretary of the federal department of health and human services.
(3) The department shall specify all of the following:
(a) The information that employers must provide under sub. (2) (a).
(b) A number of different ways in which employers may report the information required under sub. (2) (a), including paper and electronic means.
(c) A timetable for the actions and procedures required under the reporting system, including the reporting required under sub. (2) (a).
(4)
(a) Except as provided in par. (b), no person may use or disclose information obtained under this section except in the administration of the program under s. 49.22 or a program specified in 42 USC 653a (h).
(b) The department may, to the extent permitted under federal law, disclose information obtained under this section to the department of revenue for the purposes of locating persons, or the assets of persons, who have failed to file tax returns, who have underreported their taxable income or who are delinquent taxpayers, identifying fraudulent tax returns or providing information for tax-related prosecutions.
(5)
(a) Except as provided in par. (b), and subject to par. (c), an employer that violates any provision of this section, or any rule promulgated under this section, may be required to forfeit up to $25 for each employee concerning whom a violation has occurred.
(b) Subject to par. (c), an employer may be required to forfeit up to $500 for a failure to supply the information under sub. (2) (a) about an employee, or for supplying false or incomplete information under sub. (2) (a) about an employee, as a result of a conspiracy between the employer and the employee to not supply the information or to supply false or incomplete information.
(c) The department shall provide an employer with notice of any violation for which a penalty may be imposed under par. (a) or (b), and with an opportunity to correct the violation, before imposing any penalty under par. (a) or (b).
(d) The department shall deposit all moneys received under this subsection in the appropriation account under s. 20.445 (1) (gd).
Source: WI Statutes (Official Site)URL: https://docs.legis.wisconsin.gov/document/statutes/103.05Fetched: 10/7/2026