Records retention.
Minneapolis Code of Ordinances § 40.970
in effect40.970. - Records retention.
(a) An employer shall retain the following records documenting compliance with this article:
(1) Each laid-off employee's full legal name, job position at the time of separation from employment, date of hire, last known physical address, last known email address, and last known telephone number.
(2) Records sufficient to demonstrate offers of employment made to laid-off employees pursuant to section 40.920.
(3) Any notices to laid-off employees of non-selection, pursuant to section 40.920(f).
(b) Such records shall be retained for a period of not less than three (3) years from the date that the offer of employment or notice of non-selection was provided to the laid-off employee.
(c) An employer must allow an employee to inspect records required by this article and relating to the employee at a reasonable time and place.
(d) The department shall have access to the records required by this article, with appropriate notice and at a mutually agreeable time, to investigate alleged violations of and monitor compliance with the requirements of this article.
(e) If an employer fails to create and retain adequate records or does not allow the department reasonable access to the records and an issue arises as to an alleged violation of this article, it shall be presumed that the employer has violated this article, absent clear and convincing evidence otherwise. (Ord. No. 2021-012, § 1, 3-12-21)
Source: City of Minneapolis, Minnesota, Code of Ordinances, City Charter and Park and Recreation Board Code of Ordinances (Municode Library, library.municode.com)URL: https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH40WORE_ARTVIIHOWORIRE_40.970REREFetched: 11/2/2026