23.41.014

A. A preapplication conference is required for all projects subject to or for which an applicant has elected full design review. B. Community outreach 1. Applicants shall prepare a community outreach plan. The outreach plan shall include, at minimum, the following outreach methods: printed, electronic or digital, and in-person. 2. Applicants shall document compliance with the community outreach plan and submit documentation demonstrating compliance to the Director prior to the scheduling of the early design guidance meeting. The Director shall make the documentation available to the public. The documentation shall include: a. A summary of the outreach completed to comply with the outreach plan, including a list and description of the outreach methods used, dates associated with each method, and a summary of what the applicant heard from the community when conducting the outreach; and b. Materials to demonstrate that each outreach method was conducted. 3. The purpose of the community outreach plan is to identify the outreach methods an applicant will use to establish a dialogue with nearby communities early in the development process in order to share information about the project, better understand the local context, and hear community interests and concerns related to the project. 4. The Director may establish, by rule, what constitutes the community outreach plan, and how compliance with the community outreach plan must be documented. C. Early design guidance public meeting 1. Following a preapplication conference, an applicant may apply to begin the early design guidance process and a public meeting with the Design Review Board shall be held. 2. The purpose of the early design guidance public meeting is to identify concerns about the site and the proposed project, receive comments from the public, review the design guidelines applicable to the site, identify guideline priorities, and explore conceptual design or siting alternatives. 3. The Director may establish, by rule, the information that the applicant shall present at the early design guidance public meeting. D. Guideline priorities 1. The Board shall identify the applicable guidelines of highest priority to the Board, referred to as the "guideline priorities". The Board shall summarize and consider any community consensus regarding design resulting from community outreach, or as expressed at the meeting or in written comments received. 2. The Director shall make the guideline priorities available to all those who attended the early design guidance public meeting, to those who sent in comments or otherwise requested notification, and to the applicant. 3. The applicant is encouraged to meet with the Board and the public for early resolution of design issues, and may hold additional optional meetings with the public or the Board. The Director may require the applicant to meet with the Board, in accordance with subsection 23.41.008.E.4, if the Director believes that such a meeting may help to resolve design issues. E. Application for Master Use Permit 1. Once the guideline priorities are made available by the Director, the applicant may apply for a Master Use Permit (MUP). 2. In addition to submitting information required in a standard MUP application, as prescribed in Chapter 23.76 , the applicant shall include in the MUP application such additional information related to design review as the Director may require. F. Design Review Board recommendation 1. During a regularly scheduled evening meeting of the Design Review Board, the Board shall review the summary of public comments on the project's design, the project's consistency with the guideline priorities, and the Director's review of the project's design and consistency with the guideline priorities, and make a recommendation pursuant to subsection 23.41.008.F.1. 2. The Director shall make the recommendation available to all those who attended Design Review Board public meetings, to those who sent in comments or otherwise requested notification, and to the applicant. G. Director's decision 1. A decision on an application for a permit subject to design review shall be made by the Director. The Director may condition a proposed project to achieve compliance with design guidelines and to achieve the purpose and intent of this Chapter 23.41 . For applications accepted into the Living Building and 2030 Challenge High Performance Existing Building Pilot Programs established under Sections 23.40.060 and 23.40.070 , the Director may also condition a proposed project to achieve the purpose and intent of the applicable Pilot Program. 2. The Director's design review decision shall be made as part of the overall MUP decision for the project. The Director's decision shall consider the recommendation of the Design Review Board, pursuant to subsection 23.41.008.F. H. Notice of Decision. Notice of the Director's decision shall be as provided in Chapter 23.76 . I. Appeals. Appeal procedures for design review decisions are as described in Chapter 23.76 . (Ord. 126188 , § 4, 2020; Ord. 126072 , § 4, 2020; Ord. 125612 , § 5, 2018; Ord. 125429 , § 10, 2017; Ord. 125272 , § 10, 2017; Ord. 123392, § 3, 2010; Ord. 123206, § 6, 2009; Ord. 119791, § 5, 1999; Ord. 119399, § 4, 1999; Ord. 118980, § 4, 1998; Ord. 116909 , § 1, 1993.)