Notice and posting
Seattle Mun. Code § 14.20.025
in effect14.20.025 - Notice and posting
A. The Agency shall create and distribute a poster giving notice of the rights afforded by Chapter 14.20. The Agency shall create and distribute the poster in English, Spanish, and any other languages that are necessary for employers to comply with subsection 14.20.025.B. The poster shall give notice of:
1. The right to be paid all compensation owed by reason of employment on an established regular pay day at no longer than monthly intervals as guaranteed under the terms of this Chapter 14.20;
2. The right to be protected from retaliation for exercising in good faith the rights protected by this Chapter 14.20; and
3. The right to file a complaint with the Agency or bring a civil action for violation of the requirements of this Chapter 14.20, including an employer's failure to pay all compensation owed by reason of employment, and an employer or other person's retaliation against an employee or other person for engaging in an activity protected by this Chapter 14.20.
B. Employers shall display the poster in a conspicuous and accessible place at any workplace or job site where any of their employees work. Employers shall display the poster in English and in the primary language of the employee(s) at the particular workplace. If display of the poster in not feasible, including situations when the employee works remotely or does not have a regular workplace or job site, employers may provide the poster on an individual basis in an employee's primary language in physical or electronic format that is reasonably conspicuous and accessible.
C. The Agency shall create and distribute a model notice of employment information in English, Spanish and other languages that are necessary for employers to comply with subsection 14.20.025.D.
D. Employers shall give written notice of employment information to employees that contains items listed in subsections 14.20.025.D.4.a through 14.20.025.D.4.j in English and in the primary language(s) of the employee(s) receiving the written information.
1. Employers shall give this written notice to employees at time of hire and to all employees who work for the employer as of that date and in the future.
2. Employers shall revise this written notice before any change to such employment information, or as soon as practicable for retroactive changes to such employment information, pursuant to rules issued by the Director. For the written good faith estimate of the employee's work schedule in subsection 14.20.025.D.4.h, the employer is required to revise the notice once every year and when there is a significant change to the work schedule due to changes in the employee's availability or to the employer's business needs, pursuant to Section 14.22.025.
3. If an employer fails to give this written notice for the items listed in subsections 14.20.025.D.4.a through 14.20.025.D.4.g, the failure shall constitute evidence weighing against the credibility of the employer's testimony regarding the agreed-upon rate of pay.
4. The written notice shall include the following items:
a. Name of employer and any trade ("doing business as") names used by the employer;
b. Physical address of the employer's main office or principal place of business and, if different, a mailing address;
c. Telephone number and, if applicable, email address of the employer;
d. Employee's rate or rates of pay, and, if applicable, eligibility to earn an overtime rate or rates of pay;
e. Employer's tip policy, with an explanation of any tip sharing, pooling, or allocation policies;
f. Pay basis (e.g. hour, work shift, day, week, commission);
g. Employee's established pay day for earned compensation due by reason of employment;
h. For employees covered by Chapter 14.22, a written good faith estimate of the employee's work schedule including the median number of hours the employee can expect to work each work week, and whether the employee will be expected to work on-call shifts;
i. For employees covered by Chapter 8.38, the information required by subsection 8.38.100.C; and
j. Pursuant to rules issued by the Director, other information that is material and necessary to effectuate the terms of this Chapter 14.20.
E. Each time compensation is paid, employers shall give written notice that contains the following information:
1. All hours worked with regular and overtime hours shown separately;
2. All rate or rates of pay whether paid on hourly, salary, commission, piece rate or combination thereof, or other basis during the pay period. Workers paid on rate other than hourly or salary are entitled to a detailed printed accounting of commissions, piece rate or other methods of payment earned during the pay period;
3. Tip compensation;
4. Pay basis (e.g. hour, shift, day, week, commission);
5. Gross wages; and
6. All deductions for that pay period.
7. Pursuant to rules issued by the Director, other information that is material and necessary to effectuate the terms of this Chapter 14.20.
(Ord. 126665, § 2, 2022; Ord. 125135, § 2, 2016; Ord. 124960, § 72, 2015.)
Source: City of Seattle, Seattle Municipal Code and City Charter (Municode Library, library.municode.com)URL: https://library.municode.com/wa/seattle/codes/municipal_code?nodeId=TIT14HURI_CH14.20WATICORE_14.20.025NOPOFetched: 11/1/2026