Sec. 7-99. - Reports required.
The grantee shall file the following reports with the city:
(1) Regulatory communications. All reports required by the Federal Communications Commission (FCC), including, but not limited to, any annual proof of performance tests and results, equal employment opportunity (EEO) reports, required financial information, and all petitions, applications and communications of all types submitted by the grantee to the FCC, the Security and Exchange Commission (SEC), or any other federal or state regulatory commission or agency, to the extent such reports concern grantee's system in Greensboro.
(2) Facilities report. An annual report setting forth the physical miles of plant construction and plant in operation during the fiscal year shall be submitted to the city. Such report shall also contain revisions to the system "as built' maps filed with the city. The annual report shall be provided in February.
(3) Construction reports. Construction reports shall be sent to the city within thirty (30) days after the franchise is awarded and bi-monthly thereafter for any construction undertaken during the term of the franchise until construction is complete, including the rebuild, as specified in the franchise.
(4) Proof of performance tests. Proof of performance test results shall be supplied to the city when sections of the system are rebuilt and annually as required in this chapter.
(5) Tests required by city. Technical tests required by the city as specified in this chapter and the franchise shall be submitted within fourteen (14) days of notification.
(6) Change in service. A report on any change in programming or service shall be provided to the city thirty (30) days prior to implementation to the extent within control of the grantee.
(7) Grantee rules. The grantee's schedule of charges, contract or application forms of regular subscriber service policy regarding the processing of subscriber complaints, delinquent subscriber disconnect and reconnect procedures and any other terms and conditions adopted as the grantee's policy in connection with its subscribers shall be filed with the city and conspicuously posted in the grantee's local office. All such terms and conditions, including schedule of charges, must have been filed with the city prior to their becoming effective. Such rules, regulations, terms and conditions shall not be in conflict with the provisions hereof or applicable state and federal laws, rules or regulations.
(8) Proof of bonds and insurance. The grantee shall submit to the city the required performance bond, or a certified copy thereof, and written evidence of payment of required premium, and all policies of insurance required by this chapter, or certified copies thereof, and written notice of payment of required premium.
(9) Financial reports. The following financial reports for the franchise area shall be submitted annually to the city ninety (90) days after the end of the grantee's fiscal year:
a. An ownership report, indicating all persons who at any time during the preceding year did control or benefit from all interest in the franchise of one (1) percent or more.
b. An annual, fully-audited and certified income statement from the previous calendar year, including subscriber revenue from each category of service and every source of nonsubscriber revenue.
Prior to transfer or renewal, a fully-audited and certified financial report from the previous calendar year, including year-end balance sheet; income statement showing subscriber revenue from each category of service and every source of nonsubscriber revenue, line item operating expenses, depreciation expense, interest expense and taxes paid; statement of sources and applications of funds; and depreciation schedule.
c. An annual list of officers and members of the board of the grantee and of any parent corporation.
(10) Operational reports. The following system and operational reports shall be submitted annually to the city:
a. A report on the system's technical tests and measurements as set forth herein and in the franchise.
b. A report on programs and services offered by the grantee, including public, educational, government, and leased access.
c. An annual summary of the previous year's activities, including, but not limited to, subscriber totals for each category of service offered including number of pay units sold, new services offered, and the amount collected annually from other users of the system and the character and extent of the service rendered thereto.
d. An annual summary of complaints received and handled in addition to any reports required in the franchise.
e. An annual projection of system and service plans for the future.
(11) Additional reports. The grantee shall prepare and furnish to the city at the times and in the form prescribed, such additional reports with respect to its operation, affairs, transactions or property, as may be reasonably necessary and appropriate to the performance of any of the rights, functions or duties of the city in connection with this chapter or the franchise.
(Ord. No. 94-109, § 1, 10-24-94)
