PAYROLLS

Minneapolis Code of Ordinances tit. 2, ch. 20, art. II

in effect

Minneapolis Code of Ordinances § 20.100 Borrowing for salaries prohibited.

20.100 - Borrowing for salaries prohibited. The wages and salaries provided for in this chapter may be paid only to the extent and in the amount that funds are available therefor. With regards to operating funds under the direct jurisdiction of the city council, under no circumstances may there be any resort to borrowing funds by the issuance of bonds or certificates or other evidence of indebtedness for the purpose of meeting the costs of wages and salaries. The chief finance officer must examine the status of revenues applicable to each payroll period in each operating fund under the direct jurisdiction of the city council and certify in writing to the council on or before the time the council meets to pass on payrolls or before payment is made pursuant to such payroll that there are sufficient revenues to meet the unexpended balances of the appropriation for the affected operating fund, including revenues applicable to such payroll period. If at any time the city finance officer finds, as to any operating fund, that such applicable revenues are insufficient to meet the full requirements in any payroll period, the chief finance officer must revise the affected payroll by a uniform amount of reduction in each wage and salary rate to the extent necessary to remedy such insufficiency. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.110 Required.

20.110. - Required. Payrolls must provide for payment according to classifications authorized by the civil service commission, or to unclassified positions authorized by charter, statute, or other legal authority. Payrolls must be based upon established rates of pay for said classifications or positions, as specified by current salary ordinance, resolution, or other legal authorization; and upon the number of days and/or hours employees are actually employed, such employment to include paid leave and vacation privileges as established by appropriate council action subject to civil service rules and regulations. Payrolls must be paid biweekly, and monthly salary rates must be converted to biweekly salary rates. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.120 Accuracy of payroll.

20.120. - Accuracy of payroll. Payrolls will be approved for payment only after an audit to determine the payrolls are correct and the balances of the appropriation are sufficient to meet the payrolls. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.130 Payment.

20.130. - Payment. Except for instances of written objection to the chief finance officer by the employee, all compensation due to an employee by reason of employment must remit by electronic fund transfer to the employee's choice of demand deposit account or to a payroll card account in compliance with Minnesota Statute Section 177.255 and owned by the employee. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.140 Deductions for pensions.

20.140. - Deductions for pensions. Payroll processing must deduct specified amounts from employees' salaries for pensions or relief funds, as required by the city charter and state statutes. Payroll processing must also include employer contributions based on the same guidelines. Contributions must be pursuant to: (1) Minnesota Statute Section 353.64 for the Police and Fire Department employees; (2) Minnesota Statute Section 35D.03 for Defined Contribution Plan participants; and (3) Minnesota Statute Section 353.27 for General Plan participants. The chief finance officer must retain from the salary of each officer or employee, the amount of the deduction indicated upon such payroll, and must remit by electronic funds transfer the sum total of such deductions to the respective pension or relief association. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.150 Other payroll deductions.

20.150. - Other payroll deductions. Any officer or employee of the city may request that there be deducted from their salary certain sums for voluntary participation or membership in a (1) group life insurance plan; (2) group medical-surgical or hospitalization plan; (3) union or other similar groups representing employees; (4) United Fund or similar public service drive; (5) payroll savings, loan repayment, or U.S. Savings Bond program; (6) police or firemen benefit programs, or other such group programs pursuant to Minnesota Statute Section 181.06, subd 2, all subject to approval by the city council. The finance officer may prescribe regulations concerning the variability and scheduling of deductions. To initiate a deduction, employees must complete application forms required by the applicable fund, association or institution, and their payroll representative must prepare a deduction request to indicate the name of the employee, department, type of deduction and amount of deduction, and must forward such deduction request to the finance officer. The chief finance officer in processing the payrolls must include the deductions for the employee named and in the amounts specified by such deduction requests. The chief finance officer must retain the amounts so deducted and transmit by check the sum totals of the deductions to the applicable fund, association or institution for credit to the account of the officer or employee. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.160 Deduction not an assignment.

20.160. - Deduction not an assignment. A payroll deduction request for purposes of participation in a payroll savings or U.S. Savings Bond program is not considered an assignment to the institution designated, and creates no interest in the moneys so deducted other than as the agent of the employee. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.170 Record of deductions.

20.170. - Record of deductions. The chief finance officer must keep a record of payroll deductions to show, for an appropriate period of time, the amount of the deductions made and the fund, association or institution to which such deductions have been transmitted, and must file receipts for the amounts so transmitted. (Ord. No. 2025-055, § 1, 12-11-25)

Minneapolis Code of Ordinances § 20.180 Deduction constitutes payment.

20.180. - Deduction constitutes payment. Each officer or employee of the city initiating and requesting a payroll deduction in accordance with Minnesota Statue Section 181.79 has consented to such deduction and to the transmission of the amounts so deducted to the fund, association or institution designated. Such transmissions are considered payment to the employee of the amount so transmitted. (Ord. No. 2025-055, § 1, 12-11-25)

Source: City of Minneapolis, Minnesota, Code of Ordinances, City Charter and Park and Recreation Board Code of Ordinances (Municode Library, library.municode.com)URL: https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH20PE_ARTIIPAFetched: 11/2/2026